What are the QAP global options?

In the Settings dialog box, click the Options button to open the Options dialog box. This dialog box contains six tabs.

In the General tab:

  • To enable folders navigation in file dialog boxes (Open, Save As, etc.), check the Change folders in dialog boxes with the main QAP hotkeys.
  • Select your working Language.
  • Choose the colors Theme of QAP Settings and other windows.
  • Change the location of the Temporary folder created to store small images, language files and working files required at run time.
  • Set the location of the Shared Menu Catalogue where Shared menu can easily be added to user's menu.
  • Select Run at Startup option to launch Quick Access Popup automatically when you boot Windows.
  • Display Startup Tray tip in the Notification zone.
  • Select the Check for updates to be informed when new QAP versions become available.
  • Remember Settings and Add/Edit favorite windows.
  • Run  Quick Access Popup as an administrator.
  • Set Snippets options defaults values.

In the Menu tab:

  • Display the popup menu near the mouse pointer, in the active window or at a fix position.
  • Display hotkey reminders in menu in short or long format.
  • Set the number of items in the Recent folders and Recent Files.
  • Set the number of items in the Repeat actions menu.
  • Automatically add favorites in Main menu at Top of menu or Bottom of menu when added with Add this Folder or Link, Add this Folder or Link Express and Add favorite from Explorer context menus.
  • Display the Drives, Recent Folders and Recent Files menus attached or detached from the popup menu.
  • Select the option to use Display Numeric Menu Shortcuts to launch favorites with your keyboard.
  • Open the menu when hitting the QAP menu trigger on the Windows taskbar.
  • Add Close to menus created by QAP allowing to dismiss them if clicking elsewhere does not dismiss the menu.
  • Display or hide menu icons, and choose menu icons size (available on Windows workstations only).
  • Enable automatic Shared menus and Live folders Menu refresh and set refresh frequency.
  • Enable or disable QAP Explorer Context menus.

In the Hotkeys tab:

In the Alternative Hotkeys tab:

In the Exclusions tab:

  • Manage the exclusion list of applications where the QAP mouse menu trigger is blocked.
  • Use the Get window info button to identify the window to exclude.

In the File managers tab:


Can I set the QAP temporary folder location?

The QAP Temporary folder is created to store small images, language files and working files required at run time. It is deleted when you qui QAP.

For users who installed QAP with the Easy Setup program, the temporary folder is normally created under the system folder %TEMP%. Those who installed with the Portable zip file, this folder is created under the QAP working directory.

If you prefer to locate this folder elsewhere, you can set it in Options, General tab.

How can I make the QAP icon always stay in the Notification Area?

When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area (System Tray) and await your orders. You can click this icon to open the QAP menu.

But icons in the Notification zone have a tendency to fidget and disappear in an obscure sub menu... There is a method to iron the QAP icon in the Notification zone. Follow the instructions for your Windows version:

See also: When do I need to use the QAP icon in the Notifications Area?

Can I replace the QAP standard menu icons with my own custom icons?

With QAP v9.4.1 (or more recent), you can replace the standard QAP menu icons with your own custom icons. Click the button QAP Icon Replacements under the More tab of the Options dialog box. It opens a dialog box where you can enter a list of custom menu icons replacements. See the list of icon codes below.

Enter the QAP menu icon replacements in the text box, one by line, and click OK. Each line must start with the QAP icon name (e.g. iconFolderLive, as found in the table below), followed by the equal sign "=" and the "file,index" of the replacement icon. The "file,index" is the path to the file containing the icon (.ico, .dll or .exe) and the index is the position of the icon in this file, e.g. "C:\Icons\MyFile.dll,1".

Here is the list of the icons you can replace.

IconPositionQAP icon codeDefault icon

Icons by: Icons8

Can I schedule automatic menu refresh for Live folders and Shared menus?

Yes. In Options, Menu tab, check the Enable Scheduled QAP Menu Refresh option. This options refreshes the Live Folders menu and the Shared menus. Set the interval between each refresh (in seconds). Keep in mind that the refresh momentarily disables the popup menu. Minimum interval is 30 seconds and recommended interval is 300 seconds (5 minutes) or more.

The check box Beep before and after refresh enables a short beep that is played at the beginning and the end of the refresh interruption. This helps decide at what frequency schedule the refresh. Do not forget to turn this off when you are set.


What’s the QAP working directory?

The working directory is the folder where the QAP settings file QuickAccessPopup.ini is saved and updated.

If you installed QAP using the "one-step installation" procedure, the working directory is [user folder]\AppData\Roaming\Quick Access Popup (for example, C:\Users\Jean\AppData\Roaming\Quick Access Popup).

If you preferred the portable installation, by default the working directory is where the QuickAccessPopup.exe program is running.

In any case, you can set your own working directory by editing the QAP shortcut in the Startup folder (or create your own shortcut) and set the working directory in the Start in: field of the shortcut.

Can I block the QAP menu trigger (middle mouse button) if it interfere with one of my other apps?

Yes. There may be some applications where the user does not want the QAP menu mouse trigger (by default, Middle Mouse Button) to interfere with the app's normal behavior. QAP allows to block the QAP mouse menu based on the window title or window class identification (or, with v9+, process name).

But, before considering blocking hotkeys, you could first see if another hotkey would best fit your needs. If yes, use the Options window, tab Hotkeys to select different triggers for the QAP menu.

If you prefer the exclusion approach, open the Exclusions list in the Options dialog box (tab Exclusions). In the text zone, enter any part of the window title of the application to exclude (the window title is what appears in the top horizontal bar of the window). You can enter multiple exclusions, one per line.

For example, to exclude Google Chrome and Microsoft Word applications, enter the following two lines in the exclusion list:

Google Chrome
Microsoft Word

Click Save and try the to open the menu again in these windows. The menu won't show up. The QAP hotkey is disabled and the middle mouse button click is sent to the target window as if QAP was not running.

Excluding dialog boxes

By default, QAP will only block the mouse hotkey in the app's main window. Starting with v8.1, you can disable the mouse hotkey also in app's dialog boxes by adding the prefix * (asterisk) to the title or the class name, for example:

*3D Studio

In this example, the mouse hotkey will be blocked in both the 3D Studio Max main window and in its dialog boxes.

To be more specific

Using this technique, there may be situation where a window title in another app could include one of the exclusion strings you entered. For example, if you save a file in Notepad under the name "My Microsoft Word tips and tricks.txt", this window would be excluded because it includes the string "Microsoft Word". But you can be more specific with this:

- Microsoft Word

Adding the dash and space at the beginning of the string will exclude Word windows because the app name in the Word's title bar is always preceded by the document name and a dash between spaces.

To be a bit more technical

Another way to be more specific is to enter part of the app's "window class name". For example, Word's windows class name is "OpusApp" and Chrome' windows class name is "Chrome_WidgetWin". So, these two exclusion lines could be:


Starting with QAP v9, you can also exclude an application based on its process name. This is a solution for applications having variable class names. Usually, the process name is the file name of the application's executable file, for example the Chrome process name is "chrome.exe". So, this exclusion would also exclude Chrome:


How can I find a window class name, process name or a window title if the app has no title bar?

To identify the window you want to exclude, use the Get window info button at the bottom of the Exclusions list in the Options dialog box. It will prompt you to click in the target window with the QAP menu hotkey (middle mouse button) and will copy the window title, class name and process name in your Clipboard. Paste this info in the exclusion list and edit it to remove unnecessary parts as described above.


There are other tools to gather more info about windows. I recommend this freeware utility: WinLister by NirSoft.

Can I change the colors of the Settings window?

You can choose Quick Access Popup colors for Settings window and other dialog boxes. You can also change the popup menu background color (see the last section).

Colors are managed using "themes". The available themes are listed in the Settings, Options. Themes can be edited or added in the QAP settings file. Here are the instructions if you want to edit or add themes.

1) Open the quickaccesspopup.ini file

See How can I edit the file QuickAccessPopup.ini?

2) Add the code for the new theme

At the end of the .ini file, add your theme following this syntax:

[Gui-New Theme]

Replace "New Theme" with a name of your choice (use only letters, numbers and spaces - no special characters) and color codes with your own colors. You can use this color picker to select your colors.

3) Under the [Global] ini file section, update the list of themes offered in the Options window:

AvailableThemes=Grey|Yellow|Light Blue|Light Red|Light Green|New Theme

Again, replace "New Theme" with the name of the new theme (exact same name as in step 2).

4) Choose your new theme the settings

Save the QuickAccessPopup.ini file and restart Quick Access Popup. Select your theme in the Settings, Options dialog box. That's it!

Share your new themes using the comments below. They could be added in the next version of Quick Access Popup.

About menu colors

Color management capabilities are limited by QAP’s development framework. Especially for menu background color (the MenuBackgroundColor value above), note that the color of menu text cannot be changed. Since the text must stay black, dark color background should be avoided for menus. Also, the background color behind menu icons cannot be changed.

Why these limitations? QAP could offer more flexibility. But this would be done at the cost of completely redrawing menus instead of using the standard basic Windows command to build menus. In addition to taking much programming time, this would also make the app bigger. Since small footprint is one of the reasons why QAP is appreciated, I want to preserve this. But, this being said, suggestions are always welcomed.

About Windows themes
QAP themes has been designed with the "normal" Windows theme. QAP themes may not work well with some windows themes offered in Control Panel / Personalization. If you use Windows themes, you should choose the QAP theme named Windows that will not interfere with Windows themes.

How can I control how the Frequent Items database works?

The features described in this page require Quick Access Popup v9.2 or more recent.

Setting up the Frequent Items database

The first time QAP is launched, it installs the SQLite files required to collect data about your Windows and QAP usage. These files are saved in the same folder where are installed Quick Access Popup executable file.

A database named QAP_Frequent.DB is then created in the QAP working directory. Periodically (by default every minute), QAP stores in this database the Recent Items collected from Windows since the last update. This very light background process is unnoticeable from a performance point of view.

QAP also logs in this database your QAP menu usage. It allows to track recent folders open in QAP that would not be added to the Windows Recent Items. In a future release, it will also allows to produce some stats on your QAP usage (strictly for your personal use).

For more curious and technical users wishing to browse this database, I recommend the use of the free app SQLite Browser (this tool is not be required for normal users).

Configuring the Frequent Items database

You can set the parameters of the Frequent Items database in Options. Under the More tab, click the Quick Access Popup Database button. In this window, you can enable or disable the database. If is is disabled, the Frequent Folders and Frequent Files menus will be empty (use the Settings to remove them if you do not use them).


When enabled, the database is refreshed by default every 60 seconds. You can change this under Collection interval (seconds).

You can also set the period considered when building the Frequent Items menus. For example, if you would like to see your most used items in the last week, set the Number of days to take into account in Frequent Items menus to 7. By default, the period is of 30 days. You can also increase it if you prefer to see your long term most used items.

By default the database size is limited to 3 MB. This should be enough for 30 days of normal use of QAP. But if you are an intensive user or if you wish to keep a longer period, increase this size. There is no limit to the number of days or size of the database. When the size limit is exceeded, oldest items are removed until the maximal size is respected.

Introduced in v9.4.1.6, the checkbox Retrieve icon when refreshing Frequent folders and Frequent files menus (avoid if you often have offline files) tells QAP to retrieve file or folder icons when refreshing the Frequent Folders and Frequent Files menus. If you sometimes have offline network files in your Recent Items Windows folder (for example, if your portable computer is attached to network drives at work but not when you are outside office), you should avoid enabling this option (the QAP menu would get longer and longer to show up when you invoke it). This option is disabled by default. If you do not work with files on network servers or if these servers are always connected to your PC, you can enable this option to retrieve custom folder icons and more file icons.

If you would like to see the ranking of items in the Frequent menus, enable the Show frequency index in Settings and menus. This will show that value for each item in the menus and also in the Settings window for item found in the database.

Finally, if for privacy or any other reason, you want to delete the database content, click the Flush Frequent Items database button . This will delete all items from the database. After you restart QAP, the Frequent and Recent items menus will be empty. If you keep the database enabled, these menus will be repopulated as new contents from the Windows Recent Items will be added, starting at the time of the last collection.

What if the Recent menus remains empty?

The Recent Folders and Recent Files menus are populated from the Windows Recent Items folder. Check if you have recent folders and files in this system folder:

(replace "Username" with your own user name)
or enter
%APPDATA%\Microsoft\Windows\Recent Items

If this folder is empty (or outdated), enable it in Window control panel. See instructions on one of these pages: for Windows 10 or Windows 7.