Using your mouse and the drag and drop technique is an efficient way to add favorites from Windows Explorer to your Quick Access Popup menu. In this tip, you will see how to add folders, documents or applications to your menu without even having to touch your keyboard!
The Import/Export Settings QAP feature can be uses for two reasons:
- create a backup of your favorites and other settings in a file that you can save where you want;
- exchange favorites and settings between different PCs or different users.
To open the Import/Export Settings dialog box, right-click the QAP icon in the Notification zone and, under the menu Settings file options..., click Import/Export Settings. If you use this command often, you can also add the Import/Export Settings command to your QAP menu by adding a QAP Feature.
In the Import/Export Settings dialog box:
- Click the Export or Import buttons.
- Choose the Source file to import or the Destination file that will be created (if it does not exist) to store your exported data. The last source and destination files are remembered and displayed as default
- Choose to import or export any or all of these settings groups: favorites, hotkeys, alternative menu hotkeys, global settings and themes.
- Click the Export or Import button.
- Alerts will inform you if existing settings are to be overwritten in the destination file and a report will summarize the completed actions.
- Starting with v8.1.1, when exporting settings, you can use the following placeholders in the file name, allowing you to save different export files without having to give new file names:
- %A_Now% will be translated to the current local date-time of your computer and
- %A_NowUTC% to the current Coordinated Universal Time (still based on you computer time),
- using YYYYMMDDHH24MISS format,
- for example, as I write this, the file name my-export-%A_Now%.ini would be converted to my-export-20170228193600.ini.
- When importing favorites, you can choose to:
- replace the favorites currently in your QuickAccessPopup.ini file
- or append the favorite to the existing one.
- IMPORTANT NOTE: If you choose to append favorites, make sure that there are no duplicates names in the favorites (or submenus) in your existing Main menu and in the favorites in your imported Main menu. Currently, QAP does not check for name duplicates and if a name conflict occurs, your menu could become offset depending on the position (and number) of duplicates.
- To import settings, the source file content must comply with QuickAccessPopup.ini structure. More info about ini file anatomy here: What is the structure of QAP settings (ini) file?.
Yes. In the Settings window, open the menu that you want to sort and click the Sort button on the left side of the window. If no favorite is selected, all favorites are selected and sorted. Sorting stops at the first line separator or column break, if present. To sort only part of your menu, select multiple favorites using Shift-Click or Control-Click.
When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area and awaits your orders. When you want to open a frequently used folder, launch an application or work on a document, open the Quick Access Popup menu.
- There are three ways to to open the Quick Access Popup menu:
- Click on the Quick Access Popup icon in the Notification Area (System Tray).
- Or click the middle mouse button (MMB).
- Or, if you are a keyboard shortcut addict, press Windows+W.
- In the QAP menu, select your favorite folder, application or document. Quick Access Popup will instantly launch it!
You are already working in a Windows Explorer and just want to change the folder in the current window?
Click the middle mouse button while the mouse pointer is over the Explorer window (or press Windows+W while the Explorer window is active). In the popup menu, select the desired folder. Quick Access Popup will instantly navigate your Explorer to the selected folder! Changing folders in file dialog boxes (Open, Save As, etc.) is also available if you enable this option (see Can I change folders in file dialog boxes?).
Now, you can't resist to customize your popup menu? Adding your own folders, applications, documents, web links or FTP site is very easy.
- Open the QAP popup menu (middle mouse button or Windows+W) and choose the Settings menu.
- In the Settings window, click the Add button, select the type of favorite to add (for example Folder, Document or Application) and click Continue.
- In the Add Favorite window, enter the menu name and the path to your favorite folder, application or document. There are plenty of options to discover in the other tabs but all you need to enter is in the first one justly named Basic Settings.
- Click Add when you are finished with the favorite's settings.
- Back in the Settings window, use the various buttons to add, reorder, remove or edit your favorites. Don't forget to click the big Save & Close button in the Settings window to keep your changes.
There are other ways to add favorites:
- Add folders or web pages on the fly. When you are in a favorite folder or web page, open the QAP popup menu, select the menu Add This Folder or Link (or press Shift+Control+A) and enter the menu name of this new favorite. See more info about the Add This Folder or Link feature.
- Drag & drop favorite folders, documents or applications from your file manager to the Settings window and give them a menu name. That's it!
- Add favorite folders, documents or application using the Windows Explorer context menu. See Which QAP commands are available using Explorer Context menus?
- There are special items in the My QAP Essentials and My Special Folders allowing to add new QAP Features (see What are the QAP features?) or new Windows Special Folders (see What are these special folders in the "My Special Folders" menu?).
What else should I know when I'll get familiar with the basics?
- Can I change folders in file dialog boxes?
- What are these special folders in the My Special Folders menu?
- What are these options in the My QAP Essentials menu?
- Gather favorites in submenus.
- Launch groups of related favorites.
- Harness the Alternative features
- Iron the QAP icon in the Notification Area
- What are the QAP global options?
The Settings window is where you add or edit your favorites. It is also where you can access the Options, Hotkeys, Hotstrings and Icons dialog boxes. You can open the Settings window in different ways.
- The most common way is to click the Settings... menu item in the QAP menu (see How do I display the Quick Access Popup menu?); this item is included in the default menu created the first time you run QAP:
- As the menu shows, you can also hit the Shift+Control+S hotkey to open the Settings window.
- You could move the Settings... menu item up or down, to any submenu or change the menu hotkey to anything better fitting your preferences by editing the Settings... item in the favorites list.
- If whenever you removed the Settings menu, you can always open the Settings window from the QAP system menu by right-clicking on the QAP icon in the Notification zone.
- If you need to restore the Settings... menu item in your QAP menu, click the Add button, select the type QAP Feature and choose Settings... in the QAP Feature dropdown list (more info on adding favorites in How do I add a favorite to my menu?
Yes. As you add favorites to your main menu and your submenus, it can become tricky to find the favorite you want to edit. You can filter the favorites by keywords. In addition to easing favorites edition, this tool also gives you a global view of your favorites, allowing to eliminate unwanted duplicates or to better organize your menu.
To filter you favorites, simply type a few characters in the Search box just above the favorite list. You can hit Ctrl-F to move the cursor to search box. To restore the full list, delete the Search box content or simply click the X button on the right.
By default, only the favorites with the searched keyword in their name will appear in the filtered list. But you can select the check box Extended Search to extend the search to more favorites metadata: favorite type, shortcut, hotstring trigger, location (file or folder path), snippet content, FTP login name and password, and advanced settings Parameters and Start in folder.
A few notes, for those who want to know everything:
- filtering is case insensitive;
- filtered favorites are displayed in the order they were found, starting from top main menu;
- in filtered favorites list, the Edit button, Enter key or double-click open the edit favorite dialog box with the selected favorite;
- double-clicking a menu favorite in filtered favorites list opens this menu unfiltered;
- after edition of a favorite, the regular favorites list is restored in the location of the edited favorite;
- the Remove button or Delete key removes a favorite from the filtered list (with confirmation before deleting a menu and its submenus); after deletion, the filtered list remains active;
- in filtered list, only single selection is available, allowing edition or deletion of only one favorite at a time;
- in filtered list, the Add button (and its associated hotkey Ctrl-N) adds a new favorite at the top of the main menu;
- changing menu using the dropdown list, using back or top arrows and closing and re-opening the Settings window restore the regular unfiltered list.
You can edit the favorite, open the Menu Options tab and select a new submenu in the Favorite parent menu list. But a quicker way, in the Settings window, is to select the favorite (or multiple favorites with Shift-Click or Ctrl-Click) and hit the Move button or press Control-M. You can move submenus or groups as well, using the same techniques.
In the Move Favorites dialog box, select the new submenu for your favorite(s) and the position in this menu. And click the Move button.
If your QAP menu gets too long, divide and conquer! Group your favorites by subjects or locations in submenus. To add a submenu, in the Settings window, click the Add button and, in the Add Favorite dialog box, select the Submenu radio button.
- In the Basic Settings window, give your submenu a name.
- In the Menu Options, select an icon for your menu or assign a shortcut that will allow to open this specific section of your menu by hitting a shortcut, without having to browse from the main menu.
Submenus can be nested in submenus at will. To move a favorite from one menu to another, click the Edit button or double-click the favorite name and, in the Menu Options tab, select the new menu in the Favorite parent menu drop down list and choose the favorite's position in the list Insert the favorite before this item.
To add a new favorite in a submenu, you can also open this menu in the Settings window and select the new favorite position before clicking on the Add button.
Yes. In the Settings window, you can copy favorites of types Folder, Document, Application, Special Folder, Link, FTP and QAP Feature. The Menus and Groups cannot be copied.
To copy a favorite, select it and click the Copy button or hit Control-C. Rename the new favorite or select another submenu using the Menu Options tab.
Starting with v8.6, you can copy multiple favorites in one click. Select the favorites with Shift-Click or Ctrl-Click, click the Copy button and select the destination menu (you cannot copy multiple favorites in their original menu).
Can I use the keyboard to navigate in the favorites list or select favorites in the Settings window?
You can move, edit or delete favorites in the Settings window using your keyboard. You can also select multiple favorites to move or remove them together.
Settings window shortcuts
- Up: Select previous favorite
- Down: Select next favorite
- Enter: Edit one favorite or Move multiple favorites
- Ctrl-N: Add a new favorite
- Ctrl-C: Copy favorite(s) (more on this)
- Del: Remove favorite(s)
- Shift-Up/Down: Select contiguous favorites
- Ctrl-Click: Select non-contiguous favorites
- Ctrl-A: Select all favorites
- Ctrl-Down: Move favorite(s) down
- Ctrl-Up: Move favorite(s) up
- Ctrl-Right: Open selected submenu or group
- Ctrl-Left: Open parent menu
You can choose Quick Access Popup colors for Settings window and other dialog boxes. You can also change the popup menu background color (see the last section).
Colors are managed using "themes". The available themes are listed in the Settings, Options. Themes can be edited or added in the QAP settings file. Here are the instructions if you want to edit or add themes.
1) Open the quickaccesspopup.ini file
2) Add the code for the new theme
At the end of the .ini file, add your theme following this syntax:
Replace "New Theme" with a name of your choice (use only letters, numbers and spaces - no special characters) and color codes with your own colors. You can use this color picker to select your colors.
3) Under the
[Global] ini file section, update the list of themes offered in the Options window:
AvailableThemes=Grey|Yellow|Light Blue|Light Red|Light Green|New Theme
Again, replace "New Theme" with the name of the new theme (exact same name as in step 2).
4) Choose your new theme the settings
Save the QuickAccessPopup.ini file and restart Quick Access Popup. Select your theme in the Settings, Options dialog box. That's it!
Share your new themes using the comments below. They could be added in the next version of Quick Access Popup.
Color management capabilities are limited by QAP’s development framework. Especially for menu background color (the MenuBackgroundColor value above), note that the color of menu text cannot be changed. Since the text must stay black, dark color background should be avoided for menus. Also, the background color behind menu icons cannot be changed.
Why these limitations? QAP could offer more flexibility. But this would be done at the cost of completely redrawing menus instead of using the standard basic Windows command to build menus. In addition to taking much programming time, this would also make the app bigger. Since small footprint is one of the reasons why QAP is appreciated, I want to preserve this. But, this being said, suggestions are always welcomed.
About Windows themes
QAP themes has been designed with the "normal" Windows theme. QAP themes may not work well with some windows themes offered in Control Panel / Personalization. If you use Windows themes, you should choose the QAP theme named Windows that will not interfere with Windows themes.
This is probably because you are using QAP on an HDPI-devices (like Surface Book). On these screens, icons on QAP Settings window may not scale properly. See this example: on the left, the Settings window on a standard desktop PC and, on the right, the same window on a Surface Book.
The scaling effect also impacts icon sizes in QAP popup menu. You could compensate this scaling by changing menu icons size in Options but this would not fix the buttons icon size in the Settings window.
Thanks to QAP user Jörg Giencke, you can use this tip from brianapps (the developer of Sizer 4.0): right-click the Quick Access Popup executable icon in Windows Explorer, select Properties, then Comptability, check Override high DPI scaling behavior and select System from the dropdown list. This goes for Windows 10 Creators Update (and other Windows 10 version on HDPI-devices?). After that everything displays just fine on Surface and other HDPI devices.
It is recommended to reboot the computer in order to enforce the change and clear out older settings or window displays.
Each time you exit Quick Access Popup, the position of the Settings window or the Edit Favorite dialog box are saved in the settings file and restored the next time you open them.
The most probable explanation for these windows to "disappear" is that the configuration of screen configuration changed and that last position of the Settings or Edit Favorite window are now not visible on your current screen(s) configuration. This could also be explained by Windows reporting an incorrect position.
To restore the default position of the Settings window, open the QAP system menu (right-click the QAP icon in the Notification zone) and select Restore Settings window position.
- add the "Extended Search" checkbox after the "Search" text box in the "Settings" window
- by default, the "Extended Search" is not checked, and search filters only based on the favorites name
- if the "Extended Search" is checked, search covers favorite name, type, shortcut, hotstring trigger, location (file or folder path), snippet content, FTP login name and password, and advanced settings "Parameters" and "Start in" folder
Done in v9.0.1.
Actually, the "Move" button is visible only if more than one favorite is selected (it replaces the "Edit" button).
- add "Move" button, allowing to move one or multiple favorites
- disable the "Edit" button if multiple favorites are selected
Done in v9.0.1
Allowing to view long submenu names in the menus dropdown list.
Suggestion received by email.
Request received with a donation:
Hi Jean Thank you so much for developing Quick Access Popup (QAP); it is most appreciated. I find QAP does everything I need. For me it is perfect. However, I just have one request. Please can you add, say a 'switch', such that you can toggle QAP to either stay on top or act as it does now? I ask because I love the drag and drop feature QAP has. I like to set-up a lot of folders etc at any one time. If QAP could 'stay on top' then doing 'drag and drop' would be super. Otherwise, I absolutely love QAP. It answers a problem that I find with Windows. Any software that does that is to be applauded. Wishing you well in its future development Many thanks
Suggestion from Rahim.
I would add the search box between the menu selection dropdown list and the top of the favorites list. The search result would appear instead of the favorites list. It would be filtered according to the content of the search text box. There would be no search button. The search result would appear automatically as the search text is entered or modified. An "X" at the end of the search text box would remove the filtering and restore the normal list. The search scope would include only the favorites name and location.
Suggestion from Helge.
Received by email, from Timothy:
"A manual backup option that places info in a specific file. And / or an option to specify which directory to backup the file. I spend a lot of time working on menus and directions – would like to be able to easily backup and restore."
Take note that QAP favorites locations are saved in the QuickAccessPopup.ini file in your QAP working folder. You can open this file from the QAP icon in the Notification zone. There is an automatic backup of this file. But the suggestion is noted to offer a more convenient backup/restore option.
Thanks for the suggestion, Timothy.
I would like to have a new tab named “Group members” in the add group menu.
This should allow to add group members while creating a new group.
In Settings, add tooltip on hover over various commands (especially those on left side of Settings window)
[Wishlist] Add a setting to enable/disable an item instead of having to delete those items (hidden favorites)
This is an old request from FP users that I forgot to copy here.
Let user add/edit these special menus (Settings, CurrentFolders, etc.) as they can do with favorites.
See "Alternative hotkey" in this item.
Since my development tools do not support drag and drop inside list views, I would have to code it myself. Big effort for an interesting but probably not a must-have feature.
[Wishlist] Sort only selected items in the favorites list, or if no selection all items after confirmation
Done in v9.0.1.