How do I display the Quick Access Popup menu?

QAP has two types of triggers to open two different menus. Each menu can be open with a mouse button and a keyboard hotkey.

1) QAP menu triggers: default mouse trigger is middle mouse button and default keyboard trigger is Windows+W.

  • These triggers show the QAP popup menu over any window (except those excluded, more info about exclusion list).
  • In the QAP menu, the favorite you choose is launched in a new window.
  • But, if the favorite is a folder and the target window supports folder navigation (Windows Explorer, Console or other file managers), the window location is changed to the favorite folder.
  • Folder navigation is also available for file dialog boxes (Open, Save As, etc.) but this has to be enabled in Options window (see the Options window first tab named General, first checkbox).

Open the QAP menu in Windows Explorer (middle mouse button or Windows + W) to change the folder in the current window


Open the Alternative menu with Shift + middle mouse button or Shift + Windows + W

2) Alternative menu triggers: mouse default is Shift+middle mouse button and keyboard default is Shift+Windows+W.

  • These triggers show the Alternative menu over any windows.
  • In the Alternative menu, you select the actions to apply to one of your favorites (see the list of Alternative menu features in: What are the Alternative menu features?).
  • Then, in the QAP menu, select the target favorite on which the Alternative menu feature will be executed.

Using Explorer Context menus

You can also show the popup menu from the Explorer context menu (right-click menu). On the Desktop, right-click the Desktop (anywhere except on icons) and select Show Quick Access Popup menu. To use the Alternative menu, hold Shift while you right-click the Desktop and select Show Quick Access Popup Alternative menu.

Using the Ctrl+Ctrl hotkey

Since QAP v8, you can also open the main QAP menu by pressing twice the left or right Control key. Enable this feature in the Options window (Alternative Hotkeys tab).

What is the "In the Works" menu and its "Frequent", "Recent" and "Current Windows" menus?

Video demo

The features described in this page require Quick Access Popup v9.2 or more recent.

 

The In the Works menu is built automatically by Quick Access Popup to keep on hand the contents you most probably need because you use them...

  • frequently (Frequent Folders and Frequent Files);
  • recently (Recent Folders and Recent Files);
  • or currently (Current Windows).

Chances are high that the content you need to work NOW is already in one of these submenus.

Privacy Statement
The data in the Frequent Items database is collected and stored locally, solely to build Frequent Folders and Frequent Files menus that are based on your personal computer usage. This data resides ONLY on your computer and NO information is transmitted to a remote server.

To build the Frequent Items menus, QAP is maintaining a local and private database that remembers the folders and files you used in the last days. Before going further, for those concerned with privacy, see my statement in the box beside.

If you prefer not having QAP collect this data, you can go to the Frequent Items options to turn this feature off or control its behavior.

 

Frequent Folders and Frequent Files

The Frequent Folders and Frequent Files menus contain by order of frequency the ten folders or ten documents you opened most frequently in the last days. In your first hours or days of usage of QAP, these menus may not be full or may not reflect your most often used content. But, they will improve quickly as you use QAP. 

Frequent Files - Click to enlarge

You can change the number of items in these menus in Options, Menu tab. Set the Number of items in menus under Frequent Items and Recent Items Menus. You can also see how QAP discovers your most frequently used folders and file and set various parameters here: How can I control how the Frequent Items Database works?

 

Recent Folders and Recent Files

The Recent folders and Recent files menus list the recent places or documents memorized by Windows. You can find more information here: From where comes the content of the Recent folders and Recent files menus?

If you first used QAP before v9.2, these submenus has been automatically added to the My QAP Essentials submenu when you first launched QAP. If you did not change it, you now have these menus in two places. You can clean this up using the Settings window.

Recent Files - Click to enlarge

Recent Folders - Click to enlarge

 

Current Windows

The last item of the In the Works menu shows all the folders and windows open on your system. This QAP Feature was named Switch before v9.2. You can can find more information here: How is built the Current Windows (aka Switch) menu?

 

Edit the In the Works menu

The In the works menu was added automatically to your main menu when you launched QAP. If you first used QAP with v9.2 (or more recent), the menu was added at the top of the main menu. Previous users will find it at the bottom of their main menu.

Using the Settings window, you will be able, if you wish, to rename this menu, move it or break up its content in other submenus. See how to open the Settings window and how to use it to customize your menu.

What are these features in the "My QAP Essentials" menu?

QAP Features are powerful functionalities that can be inserted in any QAP menu or submenu. For your convenience, the My QAP Essentials menu is built automatically when you installed QAP. It gives access to a subset of the most useful QAP Features.

  • With the Add Favorite - QAP Feature..., add new QAP Features to this menu (see How do I add a favorite to my menu? for help on adding favorites to your menu)
  •  With the Switch menu, bring to the front one of the running applications or folders open in Explorer.
  • With Repeat Last Actions, reopen or relaunch any of the 10 most recent favorites that you launched.
  • With the Reopen Current Folder in Dialog Box menu, take your file dialog box (Open, Save as, etc.) to the last folder you used in Explorer.
  • With the Reopen a Folder menu, open a folder in Explorer from a menu built with the list of folders already open in Explorer (also useful in file dialog boxes).
  • The Recent folders and Recent Files menus list the recent folders or documents memorized by Windows.
  • The Clipboard menu shows the folders, documents, application path or URL saved in your Windows Clipboard.
  • The Drives menu shows the list drives on your system with label, free space, capacity and an icon showing the drive type.

Finally, these QAP features were also added in the main QAP menu:

  • The Add This Folder or Link menu allows to add the current folders or web page on the fly.
  • The Close this menu item allows to close the popup menu if clicking elsewhere or hitting the Esc key do not close the menu as it normally should (you can remove this menu if you never face this issue).

Feel free to add QAP Features to this menu or to move them around. See the list of other QAP features.

What are these special folders in the "My Special Folders" menu?

When Windows is installed, many system folders are created. Quick Access Popup knows more than 50 of these system folders called "Windows Special Folders". The My Special folders menu gives access to the most known and used:

  • Desktop
  • Document
  • Pictures
  • Downloads
  • My Computer
  • Network Neighborhood
  • Control Panel
  • Recycle Bin

With the first item of this menu Add Favorite - Special Folder..., you can add new system folders to this menu (see How do I add a favorite to my menu? for help on adding favorites to your menu). There are plenty of other special folders that you can also add using the Add Favorite button in the Settings window, for example: Libraries, Recent items, Startup folder, History, Favorites, Quick Launch, Cookies, Temporary files, etc. Special folders can be inserted in any QAP menu or submenu. For your convenience, the My Special Folders menu was built when you installed QAP. Feel free to add special folders to this menu or to move them around.

When do I need to use the QAP icon in the Notifications Area?

The Quick Access Popup icon in the Notification Area (System Tray) has two functions: menu launcher and System menu.

Open the QAP system menu

Launch favorites menu

  • Left-click on the Quick Access Popup icon in the Notification area to open your favorites menu. This menu is always available in the Tray. When you select a folder, it is open in the most recently active Windows Explorer window or in a new window, depending on the option selected in the File Managers tab in the Options window.

  • Right-click the icon in the Notification area to open the QAP System menu:
    • open the Settings dialog box;
    • click Edit QuickAccesssPopup.ini file to fine tune your settings (more info; make sure you have a safe backup before editing this file);
    • Under the Settings file options... submenu:
      • choose Switch Settings file to load alternative menu and settings;
      • choose Switch to default settings file to restore the settings file in the default location;
      • select Import/Export Settings to exchange menu and settings with another system or user (more info);
    • choose Restart Quick Access Popup after changes has been made to the ini file;
    • select the Run at Startup option to launch QAP automatically;
    • click Suspend Hotkeys to temporarily disable all QAP hotkeys (mouse triggers and keyboards shortcuts);
    • choose Restore Settings window position to move the Settings window to the center of main screen, in case it would become invisible following changes in screen configuration (more info);
    • use the Check for update menu to discover if you should download a new QAP version;
    • open the Help, About and Donate windows;
    • and select Exit Quick Access Popup to unload QAP from the active memory.

See also: How can I make the QAP icon always stay in the Notification Area?

What are the Alternative menu features?

Alternative menu features are actions to be executed on one of the favorites in your QAP menu. After you click one of the options in the Alternative menu, the full QAP menu is displayed to let you choose on what favorite you want to execute the Alternative menu feature.

Alternative  menu triggers (mouse default is Shift+middle mouse button and keyboard default is Shift+Windows+W).

  • These triggers show the Alternative menu over any windows.
  • In the Alternative menu, you select the actions to apply to one of your favorite (see the list of Alternative menu features below).
  • Then, in the QAP menu, select the target favorite on which the Alternative menu feature will be executed.

Alternative menu features

The Alternative menu offers the following features:

  • Open in new window: open the favorite in a new window instead of changing the folder in the target window (even if the menu is opened in an existing Explorer window or in a file dialog box).
  • Edit a Favorite: change a favorite settings directly from the QAP menu (without having to open the Settings window).
  • Copy a Favorite's Path or URL: copy the file path or the URL of a favorite to your clipboard in order to paste it in any other window.
  • Run as administrator: run the application with administrator access (elevated privileges).
  • Open the Containing Folder in the Current Window: open in the current Explorer window the parent folder of the selected favorite document, application or folder.
  • Open the Containing Folder in a New Window: open the parent folder of the selected favorite in a new window (even if the menu is opened in an existing Explorer window or in a file dialog box).

Three Alternative menu features are also available directly from the regular menu by using keyboard modifiers when clicking a favorite in the popup menu (see also: Can I launch Alternative menu features directly from the regular popup menu?):

  • Shift + Click:  Open in new window.
  • Control + Click: Copy a Favorite's Path or URL.
  • Shift + Control + Click: Edit a Favorite.

 

Can I launch Alternative menu features directly from the regular popup menu?

Normally, you open the Alternative menu using the Shift + middle mouse menu or Shift + Windows + W triggers.

Three Alternative menu features are also available directly from the regular menu by using keyboard modifiers when clicking a favorite in the popup menu:

  • Shift + Click:  Open in new window.
  • Control + Click: Copy a Favorite's Path or URL.
  • Shift + Control + Click: Edit a Favorite.

More info about these features: What are the Alternative menu features?.

Can I display the Drives, Recent Folders and Recent Files menus attached to the popup menu?

Yes, you have the option to display these QAP features menus as part of the QAP popup menu, as normal "attached" submenus. For this, select the checkbox Attach "Recent Folders", "Recent Files" and "Drives" menus to QAP menu in the Options dialog box, Menu tab.

But, after you enabled this options, you may notice a slight refresh delay when you invoke the QAP menu. This delay is caused by the time it takes to Windows to provide the refreshed information required to display the Drives, Recent Folders and Recent Files menus. Because Windows does not always provide this info instantly, the delay may vary at each display of the popup menu.

If you find the delay annoying, you can return to the default setting and uncheck the Attach "Recent Folders", "Recent Files" and "Drives" menus to QAP menu. These menus will then be displayed detached (or stand-alone) and refreshed on demand.