What's the simplest way to install Quick Access Popup?

Here is the easy "one-step" installation:

  1. Download, execute this exe file and just follow the setup instructions.
  2. Enjoy!

If you get a virus or malware alert from your anti-virus or protection software about Quick Access Popup being a potential threat, this is not the case (you can trust me… or read this setup file anti-virus report by VirusTotal.com). Please, also read this post: How can I use QAP if an anti-virus is blocking its download or its execution?

Next? QAP 101: What should I know about Quick Access Popup before I start using it?

You prefer a portable installation?

If you prefer to use Quick Access Popup in “portable” mode, read this: How can I install Quick Access Popup to make it fully portable? This will, for example, allow you to run Quick Access Popup from an external drive or USB key.

You are a system administrator?

System administrators who install QAP for another end-users, please read this: Are administrator rights required to install QAP?

QAP 101: What should I know about Quick Access Popup before I start (and can't stop) using it?

VIDEOS
> Quick Access Popup - Quick Introduction ( 5 min.)
> Quick Access Popup Installation Demo (11 min.)
> First steps with Quick Access Popup (13 min.)

When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area and awaits your orders. When you want to open a frequently used folder, launch an application or work on a document, open the Quick Access Popup menu.

  1. There are different ways to to open the Quick Access Popup menu. The most common are:
    • click the Middle Mouse Button ANYWHERE on your Desktop;
    • or if you are a keyboard shortcut addict, press Windows + W.

Quick Access Popup icon in the Notification Area (System Tray)

You can also open the QAP menu from the Quick Access Popup icon in the Notification Area (System Tray).

Launching favorites

In the QAP menu, select your favorite folder, application or document. Quick Access Popup will instantly launch it!

You are already working in a Windows Explorer and just want to change the folder in the current window?

Click the Middle Mouse Button while the mouse pointer is over the Explorer window (or press Windows + W while the Explorer window is active). In the popup menu, select the desired folder. Quick Access Popup will instantly navigate your Explorer to the selected folder! Changing folders in file dialog boxes (Open, Save As, etc.) is also available if you enable this option (see  Can I change folders in file dialog boxes?).

Customize your menu

Now, you can't resist to customize your popup menu? Adding your own folders, applications, documents, web links or FTP site is very easy.

  1. Open the QAP popup menu (Middle Mouse Button or Windows + W) and choose the Customize menu.
  2. In the Customize window, click the Add button, select the type of favorite to add (for example Folder, Document or Application) and click Continue.
  3. In the Add Favorite window, enter the menu name and the path to your favorite folder, application or document. There are plenty of options to discover in the other tabs but all you need to enter is in the first one justly named Basic Settings.
  4. Click Add when you are finished with the favorite's settings.
  5. Back in the Customize window, use the various buttons to add, reorder, remove or edit your favorites. Don't forget to click the big Save & Close button in the Customize window to keep your changes.

There are other ways to add favorites:

What else should I know when I'll get familiar with the basics?

  1. Can I change folders in file dialog boxes?
  2. What are these special folders in the My Special Folders menu?
  3. What are these options in the My QAP Essentials menu?
  4. Gather favorites in submenus.
  5. Launch groups of related favorites.
  6. Harness the Alternative features
  7. Iron the QAP icon in the Notification Area
  8. What are the QAP global options?

How do I make sure that Quick Access Popup is launched when I start Windows?

If you installed Quick Access Popup with the Easy Setup installation, the application is launched automatically when you start Windows. If you prefered the portable installation (ZIP file) you will see hot to enable the auto-start here (this will create a shortcut in the Windows Startup folder).

This option can be turned on or off in one of these ways.

  • Right-click the QAP icon in the Notification Area (System Tray) menu to open the QAP system menu and select/deselect Run at Startup.
    or
  • In the Customize dialog box, select Options, General in the menu bar to open the Options dialog box and check/uncheck the Run at Startup option in General tab.

Notes for users who choose portable install: When you install a the new version of QAP, the shortcut in your Startup folder is automatically updated to launch the new version, if automatic startup is enabled.

How can I use QAP if an anti-virus is blocking its download or its execution?

Status: Clean

Analysis by VirusTotal.com for QAP setup file and for portable ZIP file

All you need to know about anti-virus false positives (false alerts)...

Protection software block malware applications that could harm your PC. But, sometime, they can also make collateral damages and block legit software like Quick Access Popup.

To prevent bad programs from taking control or infiltrate your PC, protection programs use two protection approaches.

  • Some protection programs block known malware and frequently update a blacklist database to catch these apps before they can do damage.
  • But, more often, protection software have a more aggressive approach: they block any app that could cause damage based on various criteria. To allow good applications to work, they maintain a whitelist of trusted apps.

This may result in occasional false malware alerts. In the case of Quick Access Popup, between 0% and 4% of the various detection softwares can produce such false alerts. All others declare Quick Access Popup as clean and safe!  If your protection software is blocking it, please see if you can approve (whitelist) Quick Access Popup in the configuration of your software. Also, you can probably go to your software website and report Quick Access Popup as a good app to add to the whitelist database. See the example in the comments on the page on this subject for my older app Folders Popup.

More about this issue in this post from another independent developer: Antivirus companies cause a big headache to small developers.

Needless to say - all these virus-related email messages that I receive every day are a big headache and require me to waste my time on answering/handling them, instead of adding new features to my utilities and updating my site. [ more... ]

At least, I know I'm not the only small developer facing this issue...

Windows Defender is blocking Quick Access Popup

Until any new version of Quick Access Popup is recognized as a legit software by Windows Defender, this protection software could delete the QAP setup file when you try to install it. If you trust me and want to run QAP, you can prevent it: launch Windows Defender (type "Defender" in the search/launch bar) and open the History tab. See the instructions below (screen capture is in French; I translated to the best of my knowledge).

Windows-Defender-Instructions

Google Chrome is blocking Quick Access Popup

Until a new version of Quick Access Popup is recognized by Google Chrome as a legit software, you may see the following alert messages on your download bar (in your own Chrome language - this one is in French).

If Chrome tells you (my own translation to English): "The file quickaccesspopup-setup.exe is not commonly downloaded. It could harm your computer". If you trust me and want to run QAP, in the menu, click Keep.

chrome-alerte

 

Windows SmartScreen

Since September 2016, Quick Access Popup setup and executable files are signed with a software certificate assessing that the publisher is known (that's me!) and that the executable file has not been modified by a third-party (thanks to users who helped me share the expense of buying this software publisher certificate!).

Now that QAP is a "signed" software you should not see "publisher unknown alerts" from protection software like Windows SmartScreen.

However, if Windows tells you: "quickaccesspopup-setup.exe is not commonly downloaded and might harm your computer", if you trust me and want to try QAP, Click Execute.

QAP-SmartScreen-1

Then, the following message could appear: "Windows protected your PC". Click More info.

QAP-SmartScreen-2

In the next message, you should see Publisher: Jean Lalonde. Click Run anyway. This will install QAP.

QAP-SmartScreen-3

Please, if you have experience with protection software and Quick Access Popup, feel free to add a comment below to share it with other users.

 

How can I install Quick Access Popup to make it fully portable?

Most users prefer to install Quick Access Popup with the Easy Setup installation program. But you may have specific needs that would require a "portable" installation.

By installing Quick Access Popup in “portable” mode, you can use the application on a host PC without leaving any trace after usage. This will, for example, allow you to run Quick Access Popup from an external drive or USB key that can be connected to the host system and removed after usage.

Follow these instructions to install QAP in portable mode.

Note: You must not install Quick Access Popup in "portable" mode in a system-protected folders like those under C:\Program Files or C:\. This could prevent QAP from saving your configuration.

1. Download the zip file under the Portable installation zip file.
2. Just extract the files from the zip file to the folder of your choice (but not in a system-protected folders like those under C:\Program Files or C:\).
3. Run the .EXE file from this folder (choose QuickAccessPopup-32-bit.exe or QuickAccessPopup-64-bit.exe version depending on your system). Quick Access Popup will create and update the quickaccesspopup.ini file in this folder.
4. At your convenience, create a shortcut on your Desktop or select Run at Startup in the System Tray to launch Quick Access Popup automatically at startup.

If you are doing a portable "permanent" installation, you could also turn the check for updates option on to stay up-to-date! You may also wish to enable Explorer context menus (right-click in Explorer or Desktop). Read the page Explorer Context Menus Help.

If an anti-virus or protection software reports Quick Access Popup as a potential threat, this is not the case. Please read this post: How can I use QAP if an anti-virus is blocking its download or its execution?

See also what is the best way to install a new version over an existing portable installation: How do I install a new version of Quick Access Popup?.

Quick Access Popup is a Portable App

A portable application, sometimes also called standalone, is a program designed to run on a compatible computer without being installed in a way that modifies the computer's configuration information. This type of application can be stored on any storage device, including internal mass storage and external storage such as USB drives – storing its program files and any configuration information and data on the storage medium alone (source: Wikipedia).

Specifically, when installed using the Portable installation procedure, Quick Access Popup does not write any information in the Windows registry or in any system or temporary Windows folder. Running the .EXE file launches Quick Access Popup in its current directory. That's it!

The app creates a temporary folder named _QAP_temp_nnn) to store small images, language files and working files required at run time. The default location of the folder is in the Windows %TEMP% folder (e.g. C:\Users\UserName\AppData\Local\Temp). This folder is deleted when the app quits. You can set another default location for the temporary folder in Options, General tab.

The only permanent files created by Quick Access Popup are the QuickAccessPopup.ini file containing your favorite folders and options, the QAP_Frequent.DB SQLite database file containing data required to build dynamic menus and, if you select the Run at Startup option, the QuickAccessPopup.lnk file in your Startup folder.

To completely remove Quick Access Popup from a PC, delete the folder where you are running the app (preserve the QuickAccessPopup.ini and QAP_Frequent.DB files if you plan to re-use QAP) and delete the file QuickAccessPopup.lnk from your C:\Users\[name]\AppData\Roaming\Microsoft\Windows\Start Menu\Programs\Startup folder. If you enabled Explorer context menu, remove them following the instruction in the Explorer Context Menus Help.

See also:
What file managers are supported in addition to Windows Explorer?
Can I use relative paths in favorite settings?
Can I use system environment variables in favorite paths?

How do I install a new version of Quick Access Popup?

Using the Easy Setup tool

  1. Click the Download button on the QAP website home page.
  2. Download and run the setup file. If QAP is already running, the setup program will close it for you.
  3. Follow the instructions. Quick Access Popup will be launch at the end of the installation.
  4. The setup procedure will preserve your previous configuration and data in the QuickAccessPopup.ini and QAP_Frequent.DB files.

Using the portable ZIP file

  1. Download the new version zip file under Portable installation on QAP home page.
  2. Quit your current version of Quick Access Popup: right-click the Quick Access Popup icon in the System Tray and choose Exit Quick Access Popup. If you don't close QAP before executing the next step, QAP will not be updated.
  3. Extract the new version zip file content in the folder where your current version is installed, overwriting all existing content. Do not worry: this will NOT overwrite your settings in QuickAccessPopup.ini and your dynamic menus data in QAP_Frequent.DB because these files is not part of the ZIP file. All your settings and favorites will be preserved.
  4. For your information, a text file was added to your folder with, in its name, the version of the installed version (for example: QAP-v9_0_1.txt). You can delete this file as it is not required to run QAP.
  5. Restart Quick Access Popup by double-clicking the executable (.EXE) file of the new version. Choose the 32-bit or 64-bit version depending on your system: QuickAccessPopup-32-bit.exe or QuickAccessPopup-64-bit.exe.
  6. If you enabled this option, the shortcut in your Startup folder is automatically updated and will launch the new version when you will restart Windows.

Are administrator rights required to install QAP?

If the Quick Access Popup setup program asks for an administrator password, you have two options: ask your system administrator to install it for you (using the setup program). Or, if you have some basic technical knowledge and prefer to get it done yourself, install Quick Access Popup in portable mode since this type of installation does not require administrative rights.

Now, for your sysadmin...

The QAP setup program requires elevated rights (via a User Account Control dialog) when the installation is started. If the setup program was started by an unprivileged user, Windows will ask for the password of an account that has administrative privileges, and the setup will then run under that account.

In order to allow installation by the admin and to set configuration files specific to end users, the setup program is executing the following steps.

  1. It creates a group Quick Access Popup in the All Users Start Menu with the Start In parameter set to the common appdata folder (for example: C:\ProgramData\Quick Access Popup).
  2. In the common appdata folder, the setup program creates file named quickaccesspopup-setup.ini where QAP stores the language selected by user during setup. This folder can also include customized templates of the files QuickAccessPopup.ini and QAPconnect.ini. This would allow the sysadmin to create a default menu and default configuration for the needs of his organization's end users.
  3. When Quick Access Popup is launched for the first time by an end user, it creates its Settings Folder.
    1. With QAP v10 or more recent: this folder is created in user's My Document (for example: C:\Users\Username\Documents). User can change its Settings Folder in OptionsGeneral tab. The current value is saved in Registry key "HKEY_CURRENT_USER\Software\Jean Lalonde\Quick Access Popup\WorkingFolder".
    2. With QAP v9 or earlier: this folder is created in user's appdata folder (for example: C:\Users\Username\AppData\Roaming\Quick Access Popup). With v9 or earlier, the Settings Folder cannot be changed.
  4. In its Settings Folder, QAP creates the files QuickAccessPopup.ini and QAPconnect.ini from an internal template, unless templates of these files are found in the common appdata folder. In this case, these files are copied to user's Settings Folder. Original files in the common appdata folder are never changed by end users.
  5. If the end user selects the Run at Startup option:
    1. With QAP v10: the startup command is stored in the Run Registry key "HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Run\Quick Access Popup".
    2. With QAP v9 or earlier: a Windows file shortcut is created in user's personal Startup folder.

There is no obligation but... if Quick Access Popup is making your company save money, maybe should you consider a donation to QAP developer... 🙂

As seen at step #2 above, sysadmins could create or edit the quickaccesspopup.ini file in the common appdata folder to give their users a template with favorites of interest for all users: network folders, path to shared applications or documents, intranet URLs, etc. Administrator could also edit this file to enable the Shared Menus Catalogue to facilitate the addition of shared menus by end users (see Can I create a catalogue of shared menus for my team or workgroup?).

To facilitate the creation of a new quickaccesspopup.ini file, admin can run QAP in portable mode, configure options and favorites and copy to fresh ini file the common appdata folder.

About Explorer Context Menus

When installed with in setup mode, QAP always enable its Explorer Context Menus. There are two exceptions: context menus will *not* be enabled if "ExplorerContextMenus=0" under the "[Global]" section either of the quickaccesspopup.ini file in current user's appdata folder or in common appdata folder. More about Explorer context menus: Explorer Context Menus Help.

I’m upgrading from Folders Popup. Can I import my favorites and option settings?

(Update February 2019) Up to version v9.4.1.3, the Quick Access Popup Easy Setup installer included an option to convert settings from Folders Popup the "ancestor" of QAP (latest version v5.2.3, September 2016)  in order to import them in QAP. This option has been removed in more recent releases installer.

To convert your Folders Popup (FP) settings to QAP must:

  1. Download QAP version v9.4.1.3 and install it making sure you enable the option Import Folders Popup settings and favorites.
  2. Then download the latest QAP version and install it.

Users installing QAP in portable mode can still import FP settings using ImportFPsettings as described below.


Everything possible is made to facilitate the transition from Folders Popup to Quick Access Popup.

The ImportFPsettings utility helps you do the transition from Folders Popup.

  • It imports favorites from Folders Popup and convert them to QAP format.
  • It also import options settings and hotkeys and adapt them to QAP.

Only Folders Popup groups settings cannot be imported to QAP settings. The group implementation has been completely reviewed in QAP, integrating them with favorites as if they were as special kind of submenus, making it difficult to import.

If you install QAP using the standard Setup program (v9.4.1.3 or before), make sure the Import Folders Popup settings and favorites option is checked during installation. The utility will be automatically executed after the initial QAP installation (if you preferred the portable installation, you must run ImportFPsettings manually).

Take note that ImportFPsettings replaces all favorites that could exist in QAP and overwrites existing option settings. It is recommended to use it when you just installed QAP.

After you installed QAP, do not forget to uninstall Folders Popup or, at least, remove it from your Startup group: uncheck Run at Startup in Folders Popup Options dialog box (first tab).

In what languages is Quick Access Popup available?

Looking for someone to take over Spanish translation. Contact me if you are interested.

Quick Access Popup is available in various languages, thanks to voluntary translators for their precious work. Select your working language in the Options window, General tab.

Language Thanks to translators! Review in your language
French Jean Lalonde Quick Access Popup : accédez rapidement aux dossiers utilisés fréquemment (Freewares & Tutos)
German
Edgar “Fast Edi” Hoffmann Quick Access Popup ist ein toller Nachfolger von Folders Popup. Die Möglichkeit, jetzt auch Programme zu starten oder Webseiten aufzurufen, macht daraus einmal mehr ein Allroundtool für jeden (Giga Software)
Italian Riccardo Leone Quick Access Popup: crea le scorciatoie per le cartelle e programmi (dundi.it)
Spanish Looking for someone to take over Spanish translation Quick Access Popup
Brazilian Portuguese Igor Ruckert Quick Access Popup (Baixaki)
Portuguese Luis Neves Quick Access Popup (Baixaki)
Dutch Ric Roggeveen Quick Access Popup
Korean Maeng Bong Kyun  

Quick Access Popup was originally written in English. Proofreading always appreciated.

 

What file managers are supported in addition to Windows Explorer?

In addition to Windows Explorer and Windows command line utilities Console (or CMD) and PowerShell, Quick Access Popup provides extended support for popular Explorer replacement applications Directory Opus and Total Commander and support for about 15 other file managers, many of them being freeware.

You can select your preferred file manager in the Options window, tab File managers.

Directory Opus support (DOpus)

  • If installed on your system, Directory Opus is detected automatically at QAP's first launched and you can select if you want to use it as your primary file manager when QAP opens a folder in a new window.
  • Changing folders in an existing DOpus lister is supported for both regular and Special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • QAP can integrate the content of the Directory Opus Favorites and Directory Opus Layouts in a QAP sub menu.
  • The list of folders currently open in DOpus are automatically included in the Current Windows and Reopen a Folder QAP features.
  • Quick Access Popup is fully compatible with the new Directory Opus version 12.
  • More info here: Using Quick Access Popup with Directory Opus.

Total Commander support (TC)

  • If installed on your system, Total Commander is detected automatically at QAP's first launched and you can select if you want to use it as your primary file manager when QAP opens a folder in a new window.
  • Changing folders in an existing TC windows is supported for both regular and Special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • QAP can integrate the content of the TC Directory Hotlist in a QAP sub menu (the TC wincmd.ini location must be set in Options).
  • More info here: Using Quick Access Popup with Total Commander.

QAPconnect: Universal File Managers Support

  • QAP also supports a list of about 15 file managers described in the setting file QAPconnect.ini based on a list developed by Roland Toth (blog.rolandtoth.hu) for Folders Popup.
  • There is no need to install an addon to use these file managers in QAP.
  • First, make sure the info for your file manager is accurate in QAPconnect.ini: the directory must be the one where your app is installed.
  • To edit the QAPconnect settings file, in the Options, tab File managers, select QAPconnect and click the Edit QAPconnect.ini button under the dropdown list. Save the file and deselect/reselect the QAPconnect radio button to refresh the list.
  • Then, select QAPconnect and choose your file manager in the dropdown list.
  • Supported file managers: A43, Altap Salamander, CubicExplorer, Double Commander, EF Commander Free, Everything, Explorer++, ExplorerXP, Far Manager, FreeCommander XE, IrfanView, Just Manager, MultiCommander, Nomad.NET, Snowbird, SpeedCommander, Tablacus Explorer, UltraExplorer, Unreal Commander, WinNC, XnView, xplorer2 lite, XYplorer & XYplorerFree.

How do I enable Directory Opus support in Quick Access Popup?

Quick Access Popup is fully compatible with the new Directory Opus version 12!
Video Demos:

Quick Access Popup is fully compatible with Directory Opus, an impressive file manager program written by GPSoftware, in Australia. Directory Opus (DOpus) replaces Windows Explorer and integrates lots of features, including file compression, FTP capabilities, folder syncing and much more. However, it is not freeware.

QAP is fully aware of DOpus capabilities and utilizes them via the internal DOpusRt.exe commands to offer seamless and reliable integration.

Directory Opus support

  • Automatic (but optional) enabling of DOpus support if the software is found on your system.
  • Seamlessly change a DOpus lister to user favorite folders, recent folders or Special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • Integration of Directory Opus Favorites and Directory Opus Layouts to the QAP menu.
  • Easily add the folder currently displayed in a lister to your favorites with the Add Active Folder or Web page menu.
  • Switch to a folder open in an existing lister with the Current Windows menu.
  • Switch instantly any file dialog boxes (File Open, Save As, etc.) to the folder active in a Directory Opus lister or Windows Explorer with the Reopen Current Folder in Dialog Box menu.
  • Open any folder active in a Directory Opus lister or Windows Explorer with the Reopen a Folder menu.
  • Restore groups of related folders in desired tabs and sides.
  • Adapted support for Special folders and FTP sites in DOpus.

How-to enable DOpus support

When you start it for the first time, Quick Access Popup checks if DOpus is installed on your computer (looking for the file [Program Files]GPSoftware\Directory Opus\dopus.exe). If it is found, it asks if you wish to enable Directory Opus integration. If you answer Yes, it records the DOpus.exe file path in the Settings, Options dialog box.

 

If DOpus is installed on your system after QAP or is installed in folder not found by Quick Access Popup, you can manually enable integration by browsing to your DOpus.exe file in the Options dialog box, File managers tab.

Directory Opus Favorites and Layouts

You can also add the Directory Opus Favorites menu manually from the QAP Features list. In the Customize window click Add, select the QAP Feature type, under the Dynamic Menus category, select Directory Opus Favorites and click the Add button, then Save your changes.

DOpus layouts are included by default under the QAP DOpus favorites menu but there is an option if you prefer not to include them if you do not use Layouts. Note that all layouts are displayed in this menu. QAP currently does not exclude layouts that would have the Hide option checked.

How do I enable Total Commander support in Quick Access Popup?

Quick Access Popup is fully compatible with Total Commander, a very popular file manager program written by Christian Ghisler, in Switzerland. Total Commander (TC) replaces Windows Explorer and integrates lots of features, including file compression, FTP capabilities, folder syncing and much more.

Quick Access Popup is aware of TC capabilities and utilizes them via TC internal commands to offer seamless and reliable integration.

Total Commander support

  • Automatic (but optional) enabling of Total Commander support if the software is found on your system.
  • Seamlessly change a TC window (any pane or tab) to user favorite folders, recent folders or special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • Integration of Total Commander Directory Hotlist.
  • Easily add the folder currently displayed in a TC window to your favorites with the Add Active Folder or Web page menu.
  • Restore groups of related folders in desired tabs and sides.
  • Adapted support for special folders and FTP sites in TC.

How-to enable Total Commander support

When you start it for the first time, Quick Access Popup checks if TC is installed on your computer (looking for the file TOTALCMD.EXE or TOTALCMD64.EXE). If it is found, it asks if you wish to enable Total Commander integration. If you answer Yes, it records the TOTALCMD.EXE file path in the Options dialog box, File Managers tab.

If TC is installed in a folder not found by Quick Access Popup, you can manually enable integration by browsing to your TOTALCMD.EXE or TOTALCMD64.EXE file in the Options dialog box. In order to integrate the TC Directory Hotlist in QAP, set the TC wincdm.ini file location in Options, File Managers tab.

If the TC Directory Hotlist menu has not been added automatically when you installed QAP, go to the Customize window, click the Add button and select the QAP Feature type, under the Dynamic Menus category, select TC Directory Hotlist.

At this time, the Reopen a Folder and Switch are not yet integrated with TC and will not include folders open in TC. These features will include folders open in Total Commander after a new command in Total Commander will allow to improve the integration in Quick Access Popup (more info here).

 

How do I setup QAPconnect for another file manager?

The QAPconnect.ini settings file makes many popular file managers work with Quick Access Popup. You can find this file in QAP's Settings Folder.

When configured for your file manager and selected in the QAP Options dialog box, File managers tab, these settings allow QAP to change folder or open new folder in your file manager.

Note 1: If you only use Windows Explorer and file dialog boxes (Open, Save As, etc.), you don't need to care about this file. Just use QAP as it is.

Note 2: The file managers Directory Opus and Total Commander are already supported by QAP without needing additional settings in this file. To use one of these file managers, select it in OptionsFile managers tab.

How does QAPconnect works?

When QAP needs to open a new window (or tab) in a file manager or to change folder in the current window, it needs to know what command to send to the file manager. This is done by selecting your file manager in QAP Options dialog box.

But, first, you need to make sure the info in the file QAPconnect.ini is OK for your installation of the file manager.

1. In the list of file managers in the QAPconnect.ini file, find your file manager. File manager names are enclosed in square brackets.

2. Edit the AppPath parameter to reflect the current path to your file manager exe file.

3. Save this file keeping its actual name and location.

4. In Quick Access Popup, open the Options window and select the File managers tab.

5. Select the QAPconnect radio button and choose your file manager in the Application
drop-down list.

Note: For users using QAP in a "portable" environment like an USB key, you can set a relative path for your file manager exe file (i.e. "..\MyManager\MyManager.exe"). Path is relative to the QAP Settings Folder. If you preferred the portable installation, it is the directory where QAP exe file is running.

Adding a file manager

Actually, over 15 file managers are supported in QAPconnect.ini. If your custom file manager is not in QAPconnect.ini, you can add it to the list if it meets certain conditions. The main condition is that it must accept commands via the command line to open a new window, open a new tab (if applicable) or change the folder in the current file manager's window.

1. To add a file manager, add a new section at the bottom of this file with the name and version of your file manager between square brackets [...]. For example:

[MyManager (v1.2.3)]
AppPath=
CommandLine=
NewTabSwitch=
NeverQuotes=

2. Set your file manager path and command line options:

a) AppPath: path to your custom file manager application executable (absolute or relative)

b) CommandLine: parameters that will be passed to the application (set in AppPath)
  - the placeholder %Path% will be replaced with the path of the favorite folder selected in QAP popup menu
  - the placeholder %NewTabSwitch% will be replaced with the NewTabSwitch parameter (see below)

c) NewTabSwitch (optional): command line parameter to open folder in a new tab (if available) or in a new instance of your file manager. NewTabSwitch is used only when you ask Quick Access Popup to open a folder in a new window. It will tell QAP how to to open the folder in a new tab instead of a new window.

d) CompanionPath (optional): path to a command line executable, companion of the main file manager executable. For example, EF Commander Free main application is EFCommanderFreePortable.exe. But a second executable EFCWT.EXE is used to open or change folders. Setting the CompanionPath helps QAP manage properly file manager windows.

e) NeverQuotes: Nomally, QAP encloses %Path% between double-quotes if it includes at least one space. If in your file manager, %Path% should never be enclosed, set NeverQuotes to "1" (without the double-quotes).

3. Save this file. In QAP, click the Refresh applications list to reflect your changes in QAPconnect.ini. You can now select your newly added file manager.

 

What hotkeys or shortcuts are set by default when QAP is installed and how can I change them?

During installation, shortcuts are created for two types of hotkeys: popup menu hotkeys and favorite hotkeys.

Popup menu hotkeys

By default, the QAP popup menu can be triggered by the Middle Mouse Button and the keyboard shortcut Windows + W. A second popup menu called Alternative menu is triggered by default by Shift + Middle Mouse Button or Shift + Windows + W. You can change these settings in Options dialog box, Popup Hotkeys tab.

Favorite hotkeys

Mouse or keyboard hotkeys can also be assigned to any favorite in your menu. This allow you to launch a favorite without having to open the QAP popup menu and locate your favorite.

At installation time, only some QAP feature favorites are assigned to shortcuts. They are in the In the works or the My QAP Essentials menus. These menus are created at installation in the Main popup menu. It includes keyboard shortcuts for the following menu and QAP features:

  • Shift-Control-W for In the work menu
  • Shift-Control-U for Reopen Current Folder in Dialog Box
  • Shift-Control-F for Reopen a Folder
  • Shift-Control-V for the Clipboard menu

Two other QAP features and one web favorite are also inserted in the Main menu during installation:

  • Shift-Control-C for Customize
  • Shift-Control-A for Add Active Folder or Web page
  • Shift-Control-Q for Quick Access Popup web site.

You can change all these shortcuts by editing each favorite separately or you can edit all of them in the Hotkeys dialog box: select Tools, Hotkeys in the Customize window menu bar. See also Can I launch my favorites with keyboard or mouse shortcuts?

 

Can I install and update QAP silently with Chocolatey?

Thanks to QAP user Nicola Farina, Quick Access Popup can now be installed and updated automatically and silently using the Chocolatey package manager.

To install or update QAP using this tool:

  1. Install Chocolatey
  2. Open a CMD or PowerShell window with administrative rights (see tip below).
  3. Launch the Chocolatey command to install or upgrade the QAP package:
    • choco install qap
    • choco upgrade qap

Put the upgrade command in a batch saved in your Startup folder to have the update command run automatically at every startup of your system.

See the Quick Access Popup package page for more information about the QAP version available. Because of package update and approval delays, it may take a day or two before a new QAP version becomes available on Chocolatey.

Tip: Create a QAP favorite to open CMD as administrator easily. Create an Application favorite, the Application path enter %COMSPEC% (or C:/Windows/System32/cmd.exe) and, in the Advanced Settings, check the Elevate application with administrative privileges option.

How do I display the Quick Access Popup menu?

QAP has two types of triggers to open two different menus. Each menu can be open with a mouse button and a keyboard hotkey.

1) Main QAP menu triggers: the default mouse trigger is the Middle Mouse Button and the default keyboard trigger is Windows+W.

  • These triggers show the QAP popup menu over any window (except those excluded, more info about exclusion list).
  • In the QAP menu, the favorite you choose is launched in a new window.
  • But, if the favorite is a folder and the target window where you open the QAP menu supports folder navigation (Windows Explorer, Console or other file managers), the window location is changed to the favorite folder.
  • Folder navigation is also available for file dialog boxes (Open, Save As, etc.) but this has to be enabled in Options window (see the Options window, General tab, first checkbox).

Open the Alternative menu with Shift + Middle Mouse Button or Shift + Windows + W

 

2) Alternative menu triggers: the default mouse trigger is Shift + Middle Mouse Button and the default keyboard trigger is Shift + Windows + W.

  • These triggers show the Alternative menu over any windows.
  • In the Alternative menu, you select the actions to apply to one of your favorites (see the list of Alternative menu features in: What are the Alternative menu features?).
  • Then, in the main QAP menu, select the target favorite on which the Alternative menu feature will be executed.

Using Explorer Context menus

You can also show the popup menu from the Explorer context menu (right-click menu). On the Desktop, right-click anywhere except on icons and select Show Quick Access Popup menu. To use the Alternative menu, hold Shift key while you right-click the Desktop and select Show Quick Access Popup Alternative menu.

Using the Ctrl+Ctrl hotkey

You can also open the main QAP menu by pressing twice the left or right Control key. Enable this feature in the Options, Popup Hotkeys.

What is the "In the Works" menu and its "Frequent", "Recent" and "Current Windows" menus?

Video demo

The In the Works menu is built automatically by Quick Access Popup to give you an easy access to the contents you most probably need because you use them...

  • frequently (Frequent Folders and Frequent Files);
  • recently (Recent Folders and Recent Files);
  • or currently (Current Windows).

Chances are high that the content you need to work NOW is already in one of these submenus.

Privacy Statement
The data in the Quick Access Popup database is collected and stored locally, solely to build dynamic menus and increase performance. This data resides ONLY on your system and NO information is transmitted to a remote server.

To build the Frequent Items menus, QAP is maintaining a local and private database that remembers the folders and files you used in the last days. Before going further, for those concerned with privacy, see my statement in the box beside.

If you prefer not having QAP collect this data, you can go to the Frequent Items options to turn this feature off, flush its content or control its behavior.

Frequent Folders and Frequent Files

The Frequent Folders and Frequent Files menus contain by order of frequency the ten folders or ten documents you opened most frequently in the last days. In your first hours or days of usage of QAP, these menus may not be full or may not reflect your most often used content. But, they will improve quickly as you use QAP. 

Frequent Files - Click to enlarge

You can change the number of items in these menus in Options, Menu Appearance tab. Set the Number of items in menus under Frequent Items and Recent Items Menus. You can also see how QAP discovers your most frequently used folders and file and set various parameters here: How can I control how the Frequent Items Database works?

 
Recent Folders and Recent Files

The Recent folders and Recent files menus list the recent places or documents memorized by Windows. You can find more information here: From where comes the content of the Recent folders and Recent files menus?

Recent Files - Click to enlarge

Recent Folders - Click to enlarge

 
Current Windows

The last item of the In the Works menu shows all the folders and windows open on your system. You can can find more information here: How is built the Current Windows menu?

 
Edit the In the Works menu

The In the works menu was added automatically at the top of your main menu when you launched QAP. Using the Customize window, you will be able, if you wish, to rename this menu, move it or break up its content in other submenus. See how to open the Customize window and how to use it to customize your menu.

What are these features in the "My QAP Essentials" menu?

QAP Features are powerful functionalities that can be inserted in any QAP menu or submenu. For your convenience, the My QAP Essentials menu is built automatically when you installed QAP. It gives access to a subset of the most useful QAP Features.

  • With the Add Favorite - QAP Feature..., add new QAP Features to this menu (see How do I add a favorite to my menu? for help on adding favorites to your menu)
  • With Repeat Last Actions, reopen or relaunch any of the 10 most recent favorites that you launched.
  • With the Reopen Current Folder in Dialog Box menu, take your file dialog box (Open, Save as, etc.) to the last folder you used in Explorer.
  • With the Reopen a Folder menu, open a folder in Explorer from a menu built with the list of folders already open in Windows Explorer (also useful in file dialog boxes).
  • The Clipboard menu shows the folders, documents, application path or URL saved in your Windows Clipboard.
  • The Drives menu shows the list drives on your system with label, free space, capacity and an icon showing the drive type.

Finally, these QAP features were also added in the main QAP menu:

  • The Add Active Folder or Web page menu allows to add on the fly the currently active folder or web page.
  • The Close this menu item allows to close the popup menu if clicking elsewhere or hitting the Esc key do not close the menu as it normally should (you can remove this menu if you never face this issue).

Feel free to add QAP Features to this menu or to move them around. See the list of other QAP features.

Edit the My QAP Essentials menu

The My QAP Essentials menu was added automatically to your main menu when you launched QAP. Using the Customize window, you will be able, if you wish, to rename this menu, move it or break up its content in other submenus. See how to open the Customize window and how to use it to customize your menu.

What are these special folders in the "My Special Folders" menu?

When Windows is installed, numerous system folders are created. Quick Access Popup knows more than 50 of these "Windows Special Folders". The My Special folders menu gives access to the most known and used:

  • Desktop
  • Document
  • Pictures
  • Downloads
  • My Computer
  • Network Neighborhood
  • Control Panel
  • Recycle Bin

With the first item of this menu Add Favorite - Special Folder..., you can add new system folders to this menu (see How do I add a favorite to my menu? for help on adding favorites to your menu). There are plenty of other special folders that you can also add using the Add Favorite button in the Customize window, for example: Libraries, Recent items, Startup folder, History, Favorites, Quick Launch, Cookies, Temporary files, etc. Special folders can be inserted in any QAP menu or submenu. For your convenience, the My Special Folders menu was built when you installed QAP. Feel free to add special folders to this menu or to move them around.

Edit the My Special Folders menu

The My Special Folders menu was added automatically to your main menu when you launched QAP. Using the Customize window, you will be able, if you wish, to rename this menu, move it or break up its content in other submenus. See how to open the Customize window and how to use it to customize your menu.

When do I need to use the QAP icon in the Notifications Area?

The Quick Access Popup icon in the Notification Area (System Tray) has two functions: menu launcher and System menu.


Right-click the icon in the Notification area to open the QAP System menu:

  • open the Customize dialog box;
  • select one of the commands available in the Customize menu bar (File, Favorite, etc.)
  • select the Run at Startup option to launch QAP automatically;
  • use the Check for update menu to discover if you should download a new QAP version;
  • and select Exit Quick Access Popup to unload QAP from the active memory.
  • find how to support QAP development.

Left-click on the Quick Access Popup icon in the Notification area to open your favorites menu. This menu is always available in the Tray. When you select a folder, it is open in the most recently active Windows Explorer window or in a new window, depending on the option selected in the Options, File Managers tab.

See also: How can I make the QAP icon always stay in the Notification Area?

What are the Alternative menu features?

Alternative menu features are actions to be executed on one of the favorites in your QAP menu. After you click one of the options in the Alternative menu, the full QAP menu is displayed to let you choose on what favorite you want to execute the Alternative menu command.

Alternative  menu triggers (the mouse default trigger is Shift + Middle Mouse Button and the keyboard default trigger is Shift + Windows + W).

  • These triggers show the Alternative menu over any windows.
  • In the Alternative menu, you select the actions to apply to one of your favorites (see the list of Alternative menu features below).
  • Then, in your QAP menu, select the target favorite on which the Alternative menu feature will be executed.

Alternative menu features

The Alternative menu offers the following features:

  • Open in new window: open the favorite in a new window instead of changing the folder in the target window (even if the menu is opened in an existing Explorer window or in a file dialog box).
  • Edit a Favorite: change a favorite settings directly from the QAP menu (without having to open the Customize window).
  • Copy a Favorite's Path or URL: copy the file path or the URL of a favorite to your clipboard in order to paste it in any other window.
  • Run as administrator: run the application with administrator access (elevated privileges).
  • Open the Containing Folder in the Current Window: open, in the current Explorer window, the parent folder of the selected favorite document, application or folder.
  • Open the Containing Folder in a New Window: open the parent folder of the selected favorite in a new window (even if the menu is opened in an existing Explorer window or in a file dialog box).

Three Alternative menu features are also available directly from the regular menu by using keyboard modifiers when clicking a favorite in the popup menu (see also: Can I launch Alternative menu features directly from the regular popup menu?):

  • Shift + Click:  Open in new window.
  • Control + Click: Copy a Favorite's Path or URL.
  • Shift + Control + Click: Edit a Favorite.

 

Can I launch Alternative menu features directly from the regular popup menu?

Normally, you open the Alternative menu using the Shift + Middle Mouse Button or Shift + Windows + W triggers.

Three Alternative menu features are also available directly from the regular menu by using keyboard modifiers when clicking a favorite in the popup menu:

  • Shift + Click:  Open in new window.
  • Control + Click: Copy a Favorite's Path or URL.
  • Shift + Control + Click: Edit a Favorite.

More info about these features: What are the Alternative menu features?.

Can I speed up the QAP menu display by having dynamic menus detached from the main menu?

By default, the Drives, Recent Folders and Recent Files menus are displayed as part of the main menu ("attached"). But, because these menus have to be refreshed before being shown, this could slow down the display of your main menu (this would happen only on relatively slow systems or drives). In this case, you could ask QAP to display these items in a "detached" (or stand-alone) menus. For this, uncheck the checkbox Attach all dynamic menus to QAP main menu in the Options dialog box, Popup Menu tab.

When these menus are "attached", you may notice a slight refresh delay when you invoke the QAP menu. This delay is caused by the time it takes to Windows to provide the refreshed information required to display the Drives, Recent Folders and Recent Files menus. Because Windows does not always provide this info instantly, the delay may vary at each display of the popup menu. Again, this would be an issue on relatively slow systems.

Update: If the QAP database is enabled (in Options, Database tab), QAP caches the dynamic menus content in its database and refresh them with a background task. This eliminates the need to display the dynamic menus in a detached menu.

Can I display the QAP menu from the command-line or from a batch file?

You do it with the QAP executable companion QAPmessenger.exe installed in the QAP application folder. This utility is used to send commands to QAP from the Windows Explorer Context menus. But you can also use it this utility to call the QAP menu from the command line, a batch file, a Windows shortcut, etc.

Enter one of the following lines at the command prompt, in a .BAT file line or in the Target field in a Windows shortcut. Replace C:\Program Files\Quick Access Popup\QAPmessenger.exe with the current path and filename of QAPmessenger in your setup. The first line shows the regular menu and the other one the Alternative menu.

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" ShowMenuLaunch

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" ShowMenuAlternative

See also how you can use a command-line to add favorites to your menu.

 

Could you give me a tour of the Customize window and the menu bar?

Welcome aboard!

Favorites list

  1. Most Customize window commands are available in the QAP menu bar. See a description of these menus below.
  2. In the drop down list Menu or group to edit, select the Main menu or the submenu to display in the Customize window. You can also use the arrows on the top-left to navigate up or back in the submenus.
  3. Move the selected favorite(s) up or down in the current submenu.
  4. Add horizontal separator, column break or text separator in your menu.
  5. Sort the selected favorites in the current submenu. With the pin icon above, make the window Always on top to make files or folders drag and drop easier.
  6. Click the magnifier icon to reveal the Search box to filter the favorites by keyword in favorite name or in more properties if you check Extended Search.
  7. Use the AddEditRemoveMove or Copy buttons to manage the favorites in the current submenu.
  8. This is the list of favorites in the current submenu or filtered by keyword. Double-click a favorite to edit it or double-click a sub menu to navigate to this menu.
  9. After you've made changes to your menu, click Save & Close to save your changes and close the Customize window, Save to save changes but stay in the Customize window or Cancel to forget your changes.
Menu bar

In the File menu, save your changes, manage your QAP settings file quickaccesspopup.ini or quit QAP.

 

In the Favorite menu, add or manage your favorites, insert separators or sort the favorites in the current menu.

 

In the Tools menu, search for favorites, manage all your ShortcutsHotstrings or Icons, update the Live Folders and Shared menus or suspend QAP hotkeys.

 

 

In the Options menu, manage your QAP preferences in 14 sections.

 

In the Help menu, get basic help, get more help from the QAP website, check for updates or support QAP development.

 
Keyboard shortcuts


Hit F1 to get the list of keyboard shortcuts available in the Customize window.

Can I sort the favorites in my menu?

Yes. In the Customize window, open the menu that you want to sort and click the Sort button on the left side of the window. If no favorite is selected, all favorites are selected and sorted. Sorting stops at the first line separator or column break, if present. To sort only part of your menu, select multiple favorites using Shift + Click or Control + Click.

 

 

Can I search inside my favorites?

Yes. As you add favorites to your main menu and your submenus, it can become tricky to find the favorite you want to edit. You can filter the favorites by keywords. In addition to easing favorites edition, this tool also gives you a global view of your favorites, allowing to eliminate unwanted duplicates or to better organize your menu.

First, to reveal the search box, click the Magnifier icon or select the menu ToolsSearch for favorites or hit Ctrl-F.

To filter you favorites, simply type a few characters in the Search box just above the favorite list. To restore the full list, delete the Search box content or simply click the X button on the right.

 

By default, only the favorites with the searched string in their name will appear in the filtered list. But you can select the check box Extended Search to extend the search to more favorites properties: favorite type, shortcut, hotstring trigger, location (file or folder path), snippet content, FTP login name and password, and advanced settings Parameters and Start in folder.

 

A few notes, for those who want to know everything:

  • filtering is case insensitive;
  • filtered favorites are displayed in the order they were found, starting from the current menu (make sure you move to the top Main menu to search all favorites);
  • in filtered favorites list, the Edit button or double-click open the edit favorite dialog box with the selected favorite;
  • double-clicking a menu favorite in filtered favorites list opens this menu unfiltered;
  • after edition of a favorite, the regular favorites list is restored in the location of the edited favorite;
  • the Remove button removes a favorite from the filtered list (with confirmation before deleting a menu and its submenus);
  • in filtered list, only single selection is available, allowing edition or deletion of only one favorite at a time;
  • in filtered list, the Add button (and its associated hotkey Ctrl-N) adds a new favorite at the top of the main menu;
  • changing menu using the dropdown list, using back or top arrows and closing and re-opening the Settings window restore the regular unfiltered list.

How do I move a favorite or a submenu to another submenu?

You can edit a favorite, open the Menu Options tab and select a new submenu in the Favorite parent menu list.

But a quicker way, in the Customize window, is to select the favorite (or multiple favorites with Shift + Click or Ctrl + Click) and hit the Move button or press Control + M. You can move submenus or groups as well, using the same techniques.

 

In the Move Favorites dialog box, select the new submenu for your favorite(s) and the position in this menu. And click the Move button.

Can I embellish my popup menu with my preferred icons?

See this YouTube video!

By default, Quick Access Popup select icons based various criteria. For documents, it shows the default icon for the document type (based on filename extension). For applications, it reads the default icon in the application executable file. For QAP features, it use a default image representing the feature's action. Finally, for folders, it use the plain basic folder icon or the folder's custom icon if one has been assigned in Windows file system.

You can assign your own custom icons to favorites in the Menu Options tab of the Add / Edit Favorite window. You can pick icons in any .EXE, .DLL or .ICO file. You can even build an .ICO file with your own images (PNG or JPG files) using your image editor or free web tools like www.iconverticons.com/online/.

See How to sync your menu folder icons and Windows folders icons.

See also this video on QAP icons.

 

Can I manage all my menu icons in one screen?

The Manage Icons dialog box lists all the favorites in your QAP menu with their current icon and the default icon for this type favorite. To open this dialog box, select the Tools, Icons in the menu bar or add to your menu the QAP Feature named Icons.

Manage Icons - Click to enlarge

Manage Icons - Click to enlarge

Change icon dialog box

Change icon dialog box (captured here on a French Windows)

For each favorite or submenu, the first two columns show the favorite parent menu and the favorite name. The third column shows the favorite's current icon and a button to select a custom icon. The last column shows the default icon for this type of favorite and a button to reset the favorite to its default icon.

Some types of favorite have their own default icon. For example, Folder favorites have the classic folder icon. Others, like Application and Document favorites, use the default icon from the associated application's executable file.

To select a custom icon, click the Select icon button. In the Change icon dialog box, select the file containing the icon and select the icon. More info on how to embellish your QAP menu with icons.

Manage Icons window size

The number of rows displayed in the Manage Icons window is calculated to display as many icons as possible according to the size of your window with Next and Previous buttons to change page. If the window is too large and unusable (if you do not see the buttons at the bottom), read: The Manage Icons window is too large. How can I resize it or scroll the list?

A note for users upgrading from Folders Popup or QAP v7

New QAP icons were introduced with v8. To reset your icons from a previous version, in the Manage Icons window, click on the Set default icon for every icon except for your own custom icons or for the Application and Document favorites icons. More info here: I upgraded from a pre-v8 QAP version, why don't I see the icons in my menu?

 

Can I create menu entry with a keyboard shortcut in its name? Why is the "&" hidden in my menu name?

First, the quick answer to the second question: To display an ampersand in a menu you have to type it twice, for example: "Sweet && Sour".

Why? The ampersand character in Windows menu is used to make the following character a keyboard accelerator (or shortcut). For example, in the screen capture from Notepad on the right, the Replace command can be called by pression Atl + E (to open the Edit menu) then to launch the command. This is because, under the hood, the names of the menu and menu item are "&Edit" and "&Replace".

The ampersand can be inserted anywhere in a menu name to enable the following character as a keyboard accelerator.

And what about Quick Access Popup? If you open the QAP menu using the keyboard shortcut (Win + W), it is easy to fire a favorite by pressing its menu accelerator. In the following example, the Work menu is named "&Work" to enable W as an accelerator (the W appears as underlined if you open the menu with the keyboard shortcut).

Quick Access Popup menu

Normally, Windows will underline the menu accelerators only when you open the menu with a keyboard shortcut. To force Windows to always display the accelerators, check the Underline keyboard shortcuts option in the Ease of Access Center section of the Windows Settings (aka Windows Control Panel).

Underline keyboard shortcuts

Ease of Access Center of Control Panel (groovypost.com)

Can I change the font, size, color or behavior of the QAP popup menu items?

Yes and no. QAP is building its menus using standard Windows commands. You can change menu fonts, size or color in Windows Settings (aka Windows Control Panel) and this will change menus appearance in all applications using standard Windows menus. But you can't change the menu font only in QAP menus.

If you want to reduce the space occupied by your menu, you can change the size of menu icons, or even completely remove them. This will allow you to have more menu entries in the same space. Open the Menu Appearance tab of the Options window change the Menu icon size. Also, you can use sub-menus to group menu entries under a single entry.

The left menu has icons size of 48 pixels, the middle one has the default size 32 pixels and the right one has the smallest 16 pixels width.

For the same reason (because QAP is relying on standard Windows menus), QAP cannot do the followings:

  • Make some menu items bold: only one "default" item Customize in the Main menu is displayed bold.
  • Decide on what side will popup a sub menu: this is determined by Windows depending on the space available on the right side of the menu (if not, the submenu will on on the left - I know, I hate this too...).
  • Have a Live Folder submenu entry to be clickable to open the Live folder itself. In Windows menus, submenu entries are not clickable.
  • Trigger an action if you right-click on a menu item: the right-click on a menu cannot be catched to trigger an action. It just does nothing (but you could be interested by these options: Can I launch Alternative menu features directly from the regular popup menu?)
  • Etc...

What are favorites advanced settings?

Advanced Settings give more control on how favorites are launched.

  • Launch with this application: Normally, folders and FTP sites are opened with Windows Explorer (or your custom file manager), documents are open with their default application and links are accessed with your default browser. With the advanced setting Launch with this application, you can choose to launch your favorite with another application. See Placeholders, below.
 
 
  • Start in: This advanced setting available for Application favorites allows to set the default working directory for the application. Take note that not all applications will comply with this Windows setting. See Placeholders, below.
 
  • Encode FTP URL: When you specify a user name and a password for a FTP favorite, these values are added to the URL and sent to the FTP server. When enabled, this options make sure login name and password are properly encoded. Some application (like Total Commander) may prefer the values to be sent without encoding. For these apps, uncheck the option.Take note that this encoding is not encrypting. It does not prevent the password from being saved in the settings file and sent on Internet in clear text. Be cautious if your password protects sensitive data!
 
  • Sound played when launching the application: Set the file name or the codes of the sound to play. The sound is played immediately after the favorite is launched or the group is executed. You can play a sound file, a system sound or your own custom sound sequence. See also: Can I play a sound when I launch a favorite?
 
Placeholders and User variables

You can use location placeholders and user variables in Launch with this applicationParameters and Start In fields. These placeholders can be replaced with the location or part of the full path and file name of the favorite's location (e.g. "{LOC}"), the folder where the QAP menu was opened (e.g. "{CUR_LOC}") and the file selected when the menu was opened (e.g. "{SEL_LOC}"). These placeholders also have variants based on the full location, for example "{NAME}", "{DIR}", "{CUR_NAME}", "{SEL_DIR}", etc.

You can also insert the placeholder "{Clipboard}" that will be replaced with the content of the Windows Clipboard if it contains text.

For all the details, see:

Can I change folders in file dialog boxes (Open, Save As, etc.)?

Yes, the main QAP triggers (middle mouse button or Windows+W) can change folders in all software that use the standard Windows file dialog boxes (Open, Save As, etc.). Most software do.

However, this feature must be enabled in Options (first tab General, first option).

 

If you enable this option, you understand that this feature is reserved to "file dialog boxes" (Open, Save As, etc.). If you use it in other types of dialog box, for example a Preferences dialog box, trying to change folder in this dialog box could modify and save values in the dialog box without any notification (see a more technical explanations below).

In order to enable Change folders in dialog box, you must confirm in the QAP Options that you understand the consequence of misusing the change folder feature in "non-file dialog boxes" and that you will only use it the proper dialog boxes.

Reopen Current Folder in Dialog Box

Talking about dialog boxes, the QAP feature Reopen Current Folder in Dialog Box under the submenu My QAP Essentials can accelerate your work in file dialog boxes by taking you instantly to the folder you use in Windows Explorer. See this video demo.

Technical explanation

If the Change folders in dialog box is enabled and you select a Folder favorite while the mouse cursor is over a dialog box (or when a dialog box is the active window if you use the keyboard hotkey), QAP sends commands to change the current folder in this dialog box. If the dialog box is not an Open or Save As dialog box, if it is an Options dialog box instead, for example, QAP cannot detect it (because all dialog boxes have the same class name "#32770", regardless of the dialog box task) and QAP will act as if it was a file dialog box.

To change folder, QAP tries to change the content of a text field of the dialog box named internally "Edit1" or "Edit2" (in a file dialog box, this field is usually labeled File name). If it succeeds, QAP sends "Enter" to press the OK button of the dialog box. In a file dialog box, it changes the current folder in the dialog box. Then, QAP restores the initial content of the Filename field and stops, letting the user continue his work.

If the dialog box is not a file dialog box but contains an "Edit1" or "Edit2" (I've seen this situation only once but I have no stats on this), there is a risk to see the text field changed and the "Enter" sent to the OK to the dialog box, saving the changed content without the user consent.

What is the "Current Windows" menu and how is it built?

The Current Windows menu is built in two sections. This first part shows the folders already open in the Explorer windows and, if you use this file manager, the Directory Opus listers.

The second part lists the applications running on your system (starting with the most recently activated window). Only applications having "visible" windows are listed. System-hidden windows and zero-width/height windows are excluded. Most of the apps in the System Tray could not be listed unless their window is already visible in the task bar.

When you select an item in this menu, its window is automatically activated (bring to the "front"). This menu is refreshed every time you open the QAP menu.

By default, the Current Windows feature is found under the In the Works menu (before v9.2, it was names Switch and located under the My QAP Essentials menu). You can add it to your menu by adding a favorite of type QAP Feature and select Current Windows under the Dynamic Menus section.

Application exclusions

There may be some applications that you do not want to see in the Current Windows menu. Option the Various Advanced Options tab in the Options dialog box. In the text box, enter a list applications that you want to exclude.

Enter any part of the window title of the application to exclude (the window title is what appears in the top horizontal bar of the window). You can enter multiple exclusions, one per line. For example, to exclude windows of applications Sticky and GhostWindows, enter these lines as shown below.

 

You can also exclude windows by their class name or process name (EXE file name). You can find more help on these advanced techniques on last parts of the page Can I block the QAP menu trigger (middle mouse button) if it interfere with one of my other apps?

Can I launch my favorites with keyboard or mouse shortcuts?

Shortcuts addicts will feel like in a candy store 🙂 !  In Quick Access Popup, any favorite location can be associated to a keyboard or a mouse shortcut. Use the Menu Options tab in the Add/Edit Favorite  dialog box to assign hotkeys.

 

Shortcuts can be assigned to any type of favorite. Not only to folders, documents or applications, but also to submenus, groups of favorites or QAP features.

When setting a shortcut, QAP check if the shortcut is already assigned to another favorite or to one of the QAP menus triggers. If yes, it will ask for another shortcut.

You can assign a mouse button using the Mouse drop down list. You can also use any key in the Keyboard key selector ("T" in the above screen capture). You can also select special characters like space bar, tab, enter, escape or menu key (also known as "application key" or "context menu key", and displayed "application" in the key selector) by clicking on the desired link under the key selector.

All these mouse buttons or keys can be combined with one or more of the keyboard modifiers on the left side: Shift, Alt, Ctrl and Win keys. You can create shortcuts for Left only, Right only or Any keyboard modifiers. For example, Left Alt + Space and Right Alt + Space can launch different favorites or submenus. In the hotkeys lists, left modifiers are prefixes with "<" (for example "<Alt+Space") and right modifiers with ">" (for example, ">Alt+Space").

You can select None to remove the shortcut or, when a default hotkey is defined for this favorite, click Reset default hotkey to choose the suggested hotkey.

Note: You may find that some default hotkeys set by Windows using the Windows key (like Windows + L that locks your PC) could prevent you from assigning these keys with QAP. If you wish, you can disable the Windows + L (Lock) hotkey or even disable all Windows default hotkeys by creating or editing some registry keys.

Manage Hotkeys

To get a global view of your keyboards or mouse shortcuts, click the Hotkeys button in the Settings window. In the shortcuts list of the Manage Hotkeys window, you can sort shortcuts by Menu, Favorite NameHotkey or Favorite Location.  Double click a shortcut to change or remove its assigned hotkey.

By default, the list shows only favorites with shortcuts. Check See all favorites to find the favorites for which you could assign a new shortcut.

Take note that this window has a second tab named Hotstrings. See What are hotstrings?

What are hotstrings?

"Hotstrings are a very useful new feature. Its much easier to remember short alias strings for snippets compared to a lot of hotkeys."

- Horst

Using hotstrings is a new way to launch your favorites.

An hotstring is a small sequence of keys that automatically triggers a QAP favorite (as a keyboard shortcut would do). The most common action for an hotstring is to replace an abbreviation (also called trigger) with the full content of a Text Snippet favorite.

For example, if you set "adr#" as an hotstring for a Text Snippet containing your full address, when, in any window, you type "adr#" plus Space or Enter, the trigger "adr#" is automatically deleted and your full address is typed as a replacement. This works in the active window of any application. In my example, the hash ("#") symbols at the end of the hotstring is my personal way to make sure the hotstring trigger would not appear in the normal text I could type.

Hotstrings can also launch any type of favorites (folders, documents, applications, etc.). With some creativity, users could find efficient ways to use hotstring for any kind of favorites, or even some funny ways, for example, play a gentle sound when you type your sweetheart's name. Hotstring can even open a submenu of your QAP menu or launch a group of favorites.

Using hotstrings

Since hotstrings are generally used with Snippet favorites, add a favorite of type Snippet or edit an existing Snippet favorite. In the Content text zone of the Basic Settings tab, type what will be sent as replacement text for this hotstring. Remember that you will also be able to send this content to the active window by selecting the favorite in the popup menu or by assigning a keyboard shortcut to this favorite.

To set an hotstring, open the Edit Favorite dialog box and select the Menu Options tab. Then, click the Change button beside Hotstring (trigger and options).

In the Change hotstring dialog box, set the trigger and its options. Any character (letters, numbers or symbols) can be used as trigger.

Due to large number of options combinations (taking into account its case-sensitivity and other options), QAP does not validate that the hotstring triggers are unique. In case of duplication, depending on various options, only one hotstring will be triggered. Checkbox options are described below.

When an hotstring is added to a favorite, its trigger will be displayed in the popup menu after the favorite name. This reminder is displayed (or not) according to the Hotkey and Hotstring reminders option in the Menu Appearance tab of the Options window.

The favorites hotstrings are also displayed in the Customize main window, under the Hotkey column, after the keyboard shortcut if there is one.

 

Managing hotstrings

You can review all your hotstrings at once in the Manage Hotkeys dialog box. Select the ToolsHotstrings menu in the Customize window. This will take you the Hotstrings tab in the Manage Hotkeys dialog box (you can change tab at the top to edit keyboard Shortcuts if you wish). Double-click on a favorite to edit its hotstring. If you want to add hotstrings to other favorites, first click the See all favorites checkbox (lower-left) to display favorites without hotstring and double-click the favorite to edit.

 

Hotstrings options

Six options can be configured for each hotstrings. These are for specific needs and may be left with their default unchecked values.

  • Case sensitive: When you type a trigger, it must exactly match the case defined in the favorite.
  • Expand inside other words: The hotstring will be triggered even when it is inside another word; that is, when the character typed immediately before it is alphanumeric. For example, with an hotstring trigger "al" for the Text Snippet "airline", typing "practical " would produce "practicairline ".
  • Keep hotstring abbreviation: Normally, automatic backspacing erases the abbreviation you type. You can stop it with this option in case your trigger is the beginning of your content and you need to keep it.
  • Do not wait for Ending key: Normally, an ending character is required to trigger an hotstring. Ending characters are: SpaceEnterTab and the keys - ( ) ' : ; " / , . ? ! [ ] { } \. With this option, you will not need to type an ending key. For example, the abbreviation adr# would be replaced (or would launch its associated favorite) the moment you type the # character.

Default hotstring options

If you always use the same options for your hotstrings (for example, I always use the Do not wait for Ending key option), you can set them in the Options window, Snippets and Hotstrings tab.

These default options will only be used for new hotstrings. They will not impact existing hotstrings.

If, like me, you always end the triggers with a specific character ("#" in my case) to make them unique, you can set the option Do not wait for Ending key as default and the last character of your trigger ("#") will immediately launch the replacement or the favorite.

When should I use the Reopen a Folder menu?

The Reopen a Folder shows the folders already open in the Explorer windows and the Directory Opus listers if you use this file manager. It is refreshed every time you open the QAP menu.

The Reopen a Folder is particularly useful when you are in a file dialog box and want to open a file in a folder already open in another Explorer window. Just select one of these folders in the QAP menu and the dialog box will be moved to it. Change folder in dialog boxes must be enabled in Options.

Reopen Current Folder
You can also reopen the folder in the currently active Windows Explorer window with the Reopen Current Folder in Dialog Box (video).

What is in the Clipboard menu?

The Clipboard menu in the My QAP Essentials menu reflects the content of you current Windows clipboard. If the clipboard contains URLs, documents, applications or folders file path, QAP shows this list in the menu, allowing you to open a document, launch an application or navigate to a folder found in the Windows Clipboard.

For example, if you select and copy a group of files in Windows Explorer, the list of file paths resides in the Windows clipboard. Quick Access Popup scans this content and adds the files that exists in your system to the Clipboard menu. You can also copy a list of files from a text editor (or any other source) and QAP will display these files in the menu (each line of text must contain a file name/path alone). Relative paths and environment variables are supported.

QAP also scans the Windows clipboard for URLs and displays them as Link entries in the Clipboard menu. In the case of URLs, an address can stands anywhere on a line of text copied to the Clipboard. However, if one line contains more than one URL, only the last one is included in the menu.

To avoid too long delay when refreshing the QAP menu, the Windows Clipboard is processed only if it contains 10 000 characters or less. This default size can be changed in Options, Menus Advanced Options.

If you open the Clipboard menu when the Windows clipboard contains no file or URL, it displays the message No path or URL in Clipboard. If the Clipboard is empty, it displays Clipboard is empty and if it is too large, it displays Clipboard too large to be processed.

Can I insert values in favorites location, parameters or snippets using placeholders?

You can insert values from placeholders (like {Clipboard}) in Snippets content and in favorite's Location, Parameters and Start In fields (for all types of favorites supporting these options). Placeholders contents are  based on:

  • the current content of your Windows Clipboard;
  • the favorite's own location;
  • the current folder in Windows Explorer.
  • the selected item in Windows Explorer folders and files list.

Clipboard

You can use the Windows Clipboard to insert variable pieces of text in your snippets or in various paths in favorites dialog box. When you launch your favorite, QAP automatically replaces the placeholder "{Clipboard}" (without the quotes) with the current content of the Windows Clipboard.

For example, in the following Snippet example, the Clipboard's content will be inserted in the second line between the arrows. If the Clipboard contains an image or binary data, nothing is inserted.

In this second example, the content of the clipboard is sent as parameter. The content of the Parameters zone is expanded in the preview zone named Current parameters with expanded placeholders at the bottom of the dialog box. It shows what would be the parameter sent to the application with the current Clipboard's content.

The example above is a working example for browsers applications Chrome, Firefox and Internet Explorer. This parameter will automatically launch your browser to search for the text contained in your Windows Clipboard. Make sure you include the quotes correctly to include all word in the search. If you want to search for an exact expression, add surrounding quotes like this: "? \"{Clipboard}\"" (these browsers consider the backslash "\" as an escape character for quotes inside the parameter).

If you use the browser Microsoft Edge, simply enter in the Parameters zone {Clipboard} (no quotes) for a normal search or "{Clipboard}" (with quotes) to search for an expression.

Favorite's location

In an Application favorite, you can re-use the favorite's location (or part of it) in the Start In or the Parameters fields. For example "{DIR}" in the the Start In field will be replaced with the favorite's location folder. The following examples are based on the favorite's location "C:\MyFolder\MyFile.exe":

  • {LOC} for full location ("C:\MyFolder\MyFile.exe")
  • {NAME} for file name ("MyFile.exe")
  • {DIR} for directory ("C:\MyFolder")
  • {EXT} for extension ("exe")
  • {NOEXT} for file name without extension ("MyFile")
  • and {DRIVE} for drive letter. ("C")

In the following example, an Application favorite named My App with data file will be open with a parameter based on the application's folder.

The Parameters field below includes the "{DIR}" placeholder with a file name "Client.DAT". The second red box shows that the "{DIR}" placeholder will be expanded taking into account the applications' location from the above screen capture.

Multiple parameters can be inserted in this field. Each parameter must be enclosed between quotes. Also, do not forget that, even if there is only one parameter, a parameter must be enclosed between quotes if it contains spaces.

Current folder in Explorer

You can also use the placeholders "{CUR_LOC}", "{CUR_DIR}", etc. that will be replaced with the current location of your Explorer window (window under the mouse pointer or active Explorer window when you open the menu). Let's say you have various folders with the same subfolders structure, for example:

C:\Client-1
C:\Client-1\Contract
C:\Client-1\Contract\Draft
C:\Client-1\Contract\Signed
C:\Client-2
C:\Client-2\Contract
C:\Client-2\Contract\Draft
C:\Client-2\Contract\Signed
etc.

You can create favorites of type Folder or Document that will be opened in a given subfolder under the current (or active) folder in Windows Explorer. For example, a favorite Folder named Current Client's Signed Contract would open the Signed subfolder for Client-1 if you are in the C:\Client-1 folder, or for the second client if you are in C:\Client-2, etc.

Create a favorite folder with the Folder (path) {CUR_LOC}\Contract\Signed in the Basic Settings tab:

When you will launch this favorite, QAP will get the current folder (in Windows Explorer, Directory Opus or Total Commander) and will replace the placeholder {CUR_LOC} with the detected current location. To avoid "folder not found" errors, make sure you have a strictly constant subfolders structure and that you always use this favorite in the appropriate folder (a "root" client folder in our example).

Current location placeholder can be inserted in location for favorites of types Folder, Document and Application.

You call also use these placeholder variations:

  • {CUR_LOC} for full location
  • {CUR_NAME} for file name
  • {CUR_DIR} for directory
  • {CUR_EXT} for extension
  • {CUR_NOEXT} for file name without extension
  • and {CUR_DRIVE} for drive letter

Note: Remember that, in QAP, the relative path conventions .\ for current folder or ..\ for parent folder are processed relatively to QAP's Settings Folder, not to the current directory in your Explorer window.

See also this page for more info about the Start In and Parameters settings: Can I pass the current folder as parameter to an application launched with QAP?.

Selected file or folder in Explorer

Similar to using the context menu with Right-Click but with much more flexibility, you can use QAP to pass the location of the selected file (or part of it) to a given favorite application or script.

In the following example, when launching the application favorite MyApp, QAP will replace  the "{SEL_NAME}" placeholder in the Parameters zone with the file name of the item under the mouse pointer when you open the QAP menu with the Middle Mouse Button or the selected file in the current file manager window if you open the menu with the keyboard shortcut (Windows + W).

Open the QAP menu by pressing the Middle Mouse Button while the mouse pointer is over the desired file and launch the favorite. In the following example, the favorite application is showing a dialog box with, as parameter, the name of the selected file "quickaccesspopup-9_1_2.zip".

These placeholders work in Windows Explorer and Directory Opus. They are not available in Total Commander at this time.

Available placeholders for the selected file are:

  • {SEL_LOC} for full location
  • {SEL_NAME} for file name
  • {SEL_DIR} for directory
  • {SEL_EXT} for extension
  • {SEL_NOEXT} for file name without extension
  • and {SEL_DRIVE} for drive letter
Placeholders in Snippets

Placeholders can also be inserted in Snippets content. Also, if you use the Prompt before pasting option, placeholders in the Snippet prompt will also be expanded with the content of the Clipboard or of one of the locations placeholders.

How can I enter multiple parameters for an application favorite?

In favorite's Advanced Settings tab, you can enter command line parameters (also called arguments) that are added to the application path when the application is launched (more info on this). If you have only one parameter, simply type it in the field Parameters of the last tab of the Add/Edit Favorite dialog box. Usually, you would not need to enclose the parameter between double-quotes but this is something you could try if this does not work as expected.

You need to know that not all applications parse command-line parameters the same way. This is why some trial-error may be required. This is especially true if you want to enter more than one parameter. These parameters need to be separated by putting a space between them. But this may not be sufficient because spaces could be part of the parameters. The solution I found (based on my personal experience with a limited number of applications) is to enclose each parameter between double-quotes.

For example, if you want to launch Outlook with two parameters:

  • in Location (first tab) of an Application favorite, enter Outlook.exe (you don't need to enter the full path if the application is properly registered in your Windows environment);
  • in the last tab Advanced Settings, in Parameters, enter "/a c:\filename.txt" "/nopollmail" (double quotes around each parameter, one space between the two parameters).

This will launch Outlook without checking mail at startup ("/nopollmail") and will create a new mail item with the specified file attached ("/a c:\filename.txt").
(note: this parameter /nopollmail used as an example does not work anymore with recent versions of Outlook)

But remember that this technique is not universal and may require adjustments depending on the target application.

Can I launch a group of favorites in one click?

Often favorites for a given project or task need to be launched together. Quick Access Popup let you gather different folders, documents or application that can be launched in one click, each favorite in the group having its own settings. Folders in the group can also have a predefined window position (see: What are the advanced options for favorite folders?).

You create and manage groups as you do for submenus. Favorites can be copied or moved in and out of groups and submenus. A delay can be configured in group's advanced settings to pace the restoration of group windows.

In the QAP menu, group names are followed by the number of items in the group between quotation marks (for example: Group name «3») making groups easier to recognize in menus.

Folders in groups can be restored with Windows Explorer or, if they are configured, with the file managers Directory Opus or Total Commander. If you are using Directory Opus or Total Commander, you can set on what side (or pane) of the file manager each folder member of a group is opened. Each favorite on the same side are open in tabs from left to right in the order they appear in the group.

Here is an example. In the Customize, we see the three favorites in the group named My Group of windows: the Chrome browser (with a parameter to search "project" images), a text file named draft.txt (that will be opened with Notepad) and a folder named Project Charter (with, in the Window Options, the window position in the lower-right part of the screen).

 

The popup menu shows that the group My Group of windows contains three favorites.

When selected, the three windows are opened and the Windows Explorer window is position as directed in the Windows Options.

Can I open a folder a on specific monitor of a multiple-display system?

Video Demo:

Users with dual-display or multi-monitor systems have full control on the location of the Windows Explorer windows displaying their favorite folders.

Enabling the multi-monitor option

By default, QAP let Windows decide where new Explorer windows are open. But you can control it by enabling the option On a multi-monitor system, always open the Explorer window on the active monitor under the File Managers tab of the Options dialog box. Make sure Windows Explorer is selected first (this option is not available for users of other file managers).

 

When this option is enabled, the new Explorer windows are open on the active monitor. The following screen capture shows a system that has two monitors. The active monitor is the one where the Middle Mouse Button (or another button if you configured it differently) was clicked to open the QAP menu. If you open the menu with the keyboard shortcut (Windows + W, by default), the active monitor is the one where is the active application (top most window).

Maximize a folder on the selected monitor

If, in the Add/Edit Favorite dialog box for a Folder favorite, you select a custom window position under the Window Options, and choose the Maximized window state, you can specify on which monitor the Explorer or Total Commander window for this favorite will be maximized. This is also available for favorites of types Special and FTP when Explorer or Total Commander is the active file manager (Directory Opus users should use DOpus Layouts instead).

Can I repeat or reopen one of the last favorites I selected recently?

You can reopen a recently opened favorite in the Repeat Last Actions menu. If this menu is not already in your popup menu, add a new favorite of type QAP Feature (see What are the QAP features?).

If you select Repeat Last Action (singular), an item labeled Repeat Last Action is added to this menu and, when you select it, it reopen the last favorite you opened. The label of this feature is always Repeat Last Action. You have to remember what was the last action you selected.

If you select Repeat Last Actions (plural), a menu labeled Repeat Last Actions is shown containing the 10 most recent favorites that you launched. You can configure the number of items in this menu in the OptionsMenu Appearance tab.

Items in the Repeat Last Actions menu are sorted chronologically (most recent first). When an item is selected in the Repeat Last Actions menu, it is launched and its entry is moved to the top of the menu.

If a favorite is edited, the favorite in the Repeat Last Actions menu will remain unchanged. And if a favorite is removed, it will stay in the Repeat Last Actions menu until it is pushed out of the menu or until QAP is closed.

Can I play a sound when I launch a favorite?

Open the Advanced Settings tab in the Add/Edit Favorite dialog box and set the file name or the codes of the sound to play. The sound is played immediately after the command to open the menu item or the group is executed.

Playing a sound file

In the Advanced Settings tab, beside the text box Sound played when launching this favorite, click Browse to select the file to play. Depending on your system configuration various sound formats are supported: .wav, .mp3, .mid, etc.

You can continue to use QAP while the sound file is played. But be careful not to select a too long sound because it is played completely unless you launch another favorite with a sound file or you exit QAP.

Click the Play button to listen to the selected sound.

Windows System Sounds

You can also enter these codes to play Windows system sound.

Code System sound
*-1
Simple beep.
If the sound card is not available, the sound is generated using the PC's speaker.
*16
Hand (stop/error)
*32
Question
*48
Exclamation
*64
Asterisk (info)

For example:

Custom Sound Sequence

You can also build your own sequence of sounds specifying each sound duration (in milliseconds) and frequency (note). The format is:

*|duration@frequency|duration@frequency|...

The frequency must be a number between 37 and 32767. Use the frequency 0 to insert a silence.

For example, try this:

*|450@586|450@658|450@522|675@260|1800@392

But be careful not to build a too long sequence because it will be played until the end and you will not be able to reopen the QAP menu before the end of the sequence. A sequence can only be interrupted by exiting QAP.

Can I create a favorite for an internal command (also called DOS commands) like DIR or XCOPY?

Yes. But creating an application favorite for a Windows/DOS built-in command (like dir, copy, rd, start, etc.) is a bit tricky. You have to create an Application favorite and insert as the application path:

%COMSPEC%

This is an environment variable containing the path to the Console (or CMD) executable. Then, in the Advanced Settings tab, enter the following Parameters:

/k command param1 "param 2"
or
/c command param1 "param 2"

With "/k" the Console window remain open after the command is executed. With "/c", it will be closed. "command" is the command you want to launch ("DIR" in the following example. And "param1" (etc.) are the parameters for the command. Enclose each of them in double-quotes if they include spaces.

In the following example, the DIR command is called to list the .EXE files in the current folder ("{cur_loc}" is replaced with the path of the folder on which you middle-clicked to open the QAP popup menu):

 

Can I change folder in Windows command line CMD or PowerShell?

Sysadmins love it! Yes, you can popup the QAP menu over the Windows Console (CMD command line utility) and the newer PowerShell application.

To change folder in these applications, click the Middle Mouse Button over the CMD or PowerShell window (or activate the CMD/PowerShell window and hit Windows + W) and select a folder in your popup menu. The folder will be sent to the target window with the appropriate command to change folder in CMD or PowerShell.

 

Users of international Windows versions who had issues with accentuated characters not being sent properly to the CMD window, this issue has been solved since v8.7.

Can I control how my computer is closed with QAP?

Quick Access Popup gives you full control on how you close your computer or your screen. With the new QAP Feature Close Computer Control Center, you can Power down, Shutdown, Restart your computer or simply Logoff. You can tell Windows to forced the selected command if required (if you really require it, because this can cause loss of data).

You can also Sleep or Hibernate your computer with two options: Sleep immediately (which may cause data loss) and Disable wake events which prevents some events (like alerts) to wake up you computer when you do not want it.

Finally, you can simply Turn monitor off, Put monitor in low-power mode or Start screen saver.

The Close Computer Control Center feature is available in the QAP Features tree view under the category Windows Features. In addition, other individual QAP Features are available under the Close Computer Commands subcategory: Restart computer, Logoff userSleep computerHibernate computer, Turn monitor off, Put monitor in low-power mode and Start screen saver.

Can I close all running applications and windows in one click?

The QAP Feature Close All Windows displays a dialog box listing all the windows of applications running on your PC. In this list you can select the windows to close. Use the Select/Deselect all buttons or select the check boxes individually. Then click Close selected windows to proceed.

You can double-click (or press Enter) on one window to see more info about its application and close this app individually.

Can I sync menu icons with custom Windows folder icons?

QAP can read the current Windows folders custom icons and even set new custom icons to Windows folders .

When you create a favorite folder, if the folder already has a custom icon (configured in the hidden system file desktop.ini), this icon will automatically be associated to your new favorite and shown in your QAP menu.

If the folder has no icon, you can use the Add/Edit favorite dialog box link Set Windows folder icon to change the icon in the folder's desktop.ini files to the image selected for your favorite. That way, your QAP menu and your Windows file system will show the same icons for your favorite folders. QAP can also Remove Windows folder icon if you want to revert your changes.

See this YouTube video!

 

From where comes the content of the Recent folders and Recent files menus?

The Recent folders and Recent files menus list the recent places or documents memorized by Windows. An option in the Menu tab of the Options window determines the number of items displayed in these menus (default is 10).

Quick Access Popup Recent folders and Recent files are taken from the Windows virtual folder Recent items (C:\Users\[username]\AppData\Roaming\Microsoft\Windows\Recent or, using the appdata variable, %appdata%\Microsoft\Windows\Recent).

This Windows system folder lists the files and folders recently accessed by the user. The Recent Folders menu includes only folder items from this list and the Recent Files includes the rest of it.

Windows is also using this list to populate the Recent Places virtual folder found in Explorer left pane. Recent items are also used to populate the Microsoft applications Jump Lists.

If you want to delete the content of Recent Items folder and of these QAP menus, see these instructions: How can I delete the content of the Recent Folders or Recent Files menus?

How can I delete the content of the Frequent and Recent items menus?

The Frequent folders, Frequent filesRecent folders and Recent Files menus under the In the works menu are populated by scanning periodically the Recent items Windows system folder. Since QAP v9.2, these items are collected in the QAP database allowing to calculate the frequency and determine the order of items in the Frequent items menus. This also improves performance when refreshing Recent items and Frequent items menus.

If, for privacy or any other reason, you want to remove the content of the Recent and Frequent items menus, you need to delete this content from the database:

  1. In the Options window, under the More tab, click the Quick Access Popup Database button.
  2. At the bottom of the Quick Access Popup Database dialog box, click the Flush Frequent Items from database button. This will delete all items from the database.

After you restart QAP, the Frequent and Recent items menus will be empty. If you keep the database enabled, these menus will be repopulated as new contents from the Windows recent items will be added, starting at the time of the last collection.

If you disable the Quick Access Popup Database (by unchecking the first check box in this dialog box), the QAP Recent folders and Recent files menus are populated by reading directly the Windows Recent items menus. To remove these items from the QAP menus, you need to reset the Windows special folder by following these instructions:

  1. Open this folder:
    C:\Users\[username]\AppData\Roaming\Microsoft\Windows\Recent
    or use this shortcut:
    %appdata%\Microsoft\Windows\Recent
  2. Select all items in this folder and delete them.
  3. The Recent Folders and Recent Files menus in Quick Access Popup are now empty.

More info:

Can I create favorites on network drives?

Yes. Quick Access Popup supports regular file system folders and UNC locations like network folders or WebDAV folders (Sharepoint libraries, etc.).

HTTP locations (URL format) will be automaticaly transformed to network path (UNC format) for compatibility with Windows Explorer. For example, http://abc.server.com/folder/subfolder/My Name.doc will be replaced by \\abc.server.com\folder\subfolder\My%20Name.doc

In Windows Explorer, if a location is password protected, you may need to be logged in manually *before* navigating to it using Quick Access Popup.

Can I use system environment variables in favorite paths?

Yes. Tech support, sysadmin and other power users love it!

In any file path (folder, document or application), the system environment variables like %appdata%, %public%, %temp% or %userprofile% (etc.) are supported in favorite location (for example: "%appdata%\Microsoft\Templates" will take you to the folder "C:\Users\[username]\AppData\Roaming\Microsoft\Templates").

System variables can also be inserted in favorite advanced settings Parameters, Launch with this application and Start in. See What are favorites advanced settings?

You can also enter a location without path. In this case, the file is searched in the PATH environment variable directories or in app paths in the Windows registry. See Can I use relative paths in favorite settings?.

Can I use relative paths in favorite settings?

Yes. You can enter path such using the .. (parent directory) and \ (root directory) symbols in favorite locations or advanced settings. Relative paths are "expanded" based on the current QAP working directory (see What's the QAP working directory?).

In the following table, the relative paths are expanded as if the working directory was "M:\MyTools\QAP\".

Relative path Expanded path
..\Editor\MyNotepad.exe M:\MyTools\Editor\MyNotepad.exe
..\..\setup.ini M:\setup.ini
\MyTools\MyDocs M:\MyTools\MyDocs

That way, a user having to run various tools on a host PC can carry a set of apps on a USB drive or key and use Quick Access Popup to easily launch these tools regardless of the drive letter assigned to the USB device by the host system. Combined with the use of system environment variables and special folders to easily access host PC's system folders and user's data, this make QAP the perfect tool for tech support users.

Relative paths can be used in favorite locations,  advanced settings Parameters, Launch with this application and Start in. It can also be used for icons with the Edit icon resource link in the Menu Options tab of the Add/Edit favorite dialog box.

For favorites of types Application and Document, you can also enter a location without path. In this case, the file is searched in the PATH environment variable directories or in app paths in the Windows registry. In these examples, the folders in the resolved path column are assumed to be in the PATH variable. If you enter a location without a file extension, it is searched with all executable extensions in the PATHEXT variable: .COM; .EXE; .BAT; .CMD; .VBS; etc.

File without path Resolved path
Shell32.dll C:\Windows\System32\Shell32.dll
Notepad.exe C:\Windows\Notepad.exe
Notepad C:\Windows\Notepad.exe
System.ini C:\Windows\System.ini

 

Can QAP launch an application with administrator privileges?

Yes. If QAP is running with administrator permission, all applications it will launch will automatically inherit the admin level. Is it a good idea to launch QAP as Administrator? This could allow the launched applications to do changes on your system without prompting you. From a system security point of view, this may put your system at risk. In other words, you have to know what you are doing.

If QAP is running with normal user privileges, you can launch only some favorite applications with elevated privileges. Check the option Elevate application with administration privileges in the Advanced Settings of the Edit Favorite dialog box. Of course, before launching the application, Windows will display the usual approval dialog box or ask for the admin password.

See more information about Windows ACL (Access Control List) and QAP.

Can I launch QAP with administrator privileges?

Yes, starting with QAP v8.7.1. But do you really want to launch QAP as an administrator? Keep in mind that User Account Control (UAC) is there to protect you against yourselves or against hackers. When running Quick Access Popup in Administrator mode, every application launched by QAP inherits administrative privileges. This can result in unexpected consequences when launching programs that may themselves be infected with malicious code. This could allow malicious programs to inherit administrative privileges and to damage, infect or take control of your computer.

Windows User Account Control (UAC) logo

To launch QAP with "elevated UAC privileges", click the checkbox Run as administrator in the Options window, first tab. After saving options with Run as administrator enabled, QAP will offer to reload itself in Admin mode. On the opposite, after saving with this option turned OFF, QAP could not relaunch itself as normal user because the reloaded instance of QAP would inherit admin privileges. Instead, QAP will offer to quit and you will have to relaunch it yourselves.

When launching QAP with administrator privileges, Windows asks for an administrator password if the current user has normal privileges. If user declines elevation (ie: do not enter the admin password), QAP is launched with normal privileges. If user enters the admin password, QAP displays a security alert to remind user about the risks described earlier. Also, the QAP icon in the Notification zone (tray icon) embeds the Windows UAC logo and the "[admin]" tag is added to the application name in Settings window and other dialog boxes when QAP is running as administrator (only if QAP is running as admin because of the "Run as administrator" option, ie: not if user launched QAP as administrator by other means).

Power user who need to run QAP in admin mode and want to skip the security alert can launch QAP with the command-line parameter /AdminSilent (you can use a Windows shortcut to add this parameter).

How do I open the QAP Customize window?

The Customize window is where you make Quick Access Popup work for you by managing your favorites. It is also where you can access various options and tools using the QAP menu bar. On new installations, the Customize window is open automatically when you launch QAP. If, after you customized your QAP menu, you prefer this window to open only on demand, you can turn off the Open "Customize" window at startup option. See Customize Window options below.

When the Customize window is closed, you can reopen it in different ways.

  • The most common way is to click the Customize menu item in the QAP menu (see How do I display the Quick Access Popup menu?); this item is included in the default menu created the first time you run QAP:

  • As the menu shows, you can also hit the Shift + Ctrl + C hotkey to open the Customize window.
  • Finally, you can open the Customize window from the QAP system menu by right-clicking on the QAP icon in the task bar Notification zone.

By default, the Customize window is displayed at the last position you used it. There is an exception on dual-display or multiple-monitor systems: when QAP detects that the "active" monitor has changed, it centers its window on the newly activated monitor. QAP detects the active monitor based on the mouse or active window position when you opened the QAP menu.

Customize window options

To open the Customize Window settings, select the FileCustomize Window item in the QAP menu bar.

  • Open "Customize" window at startup: If, after you customized your QAP menu, you prefer this window to open only on demand, turn this option off.
  • Position of the QAP menu (File, Favorite, etc.): choose where to show the QAP menu bar.
  • Remember "Customize" window position: check this option to re-open the window at its last position after you quit QAP.
  • Open Customize window on Active monitorif you prefer the Customize window to be always open at its last position on the same monitor, uncheck this option.
  • When using commands that add favorites automatically to the menu (for example, when using the Add Active Folder or Web page Express QAP feature), select if these new items are added at the top or the bottom of the main menu.
Customizing the "Customize" menu item

The Customize menu item was automatically added to your menu the first time you ran QAP. You can move this menu item up or down, move it to any submenu or change the menu hotkey to anything better fitting your preferences by editing the Customize item in the favorites list.

If you deleted this menu item and wish to restore it in your QAP menu, click the Add button, select the type QAP Feature and choose Customize under the QAP Management category (more info on adding favorites in How do I add a favorite to my menu?).

 

How do I add a favorite to my menu?

There are several ways to add favorites to your menu. But the most common one is to open the Customize window, click the Add button and, in the Add Favorite Type dialog box, select the type of favorite. For each favorite type, you see a short description on the right side. See this quick overview of favorite types.

Example with a favorite Folder

In this page, we will see the most common options, available for all favorite types, using the Folder example. Select Folder and click Continue.

See also more options about favorite folders and options for the other types of favorites:

In the first tab Basic Settings, enter the short name for your favorite. This name will appear in your menu. In the next field, select the target of your favorite. The content of this field vary depending on the favorite type. For a Folder, click Browse to select the favorite folder's location.

If whenever you want to temporarily remove this item from your menu without deleting it, click the Disable this favorite checkbox.

In the Menu Options tab, choose in which section of your menu the new favorite will appear. In the first drop down list Favorite parent menu, select the Main menu or one of its submenus (more about submenu).

After you selected the parent menu, set the position of the new favorite in the drop down list Insert the favorite before this item.

Next, select the icon for your favorite. By default QAP chooses a default icon based on the favorite type or, for applications and their documents, the system default icon for this application. In the Windows dialog box Change icon (or Changer d'icône in my French version of Windows), select an icon in the current file or browse for another icon file. You can find icons in .EXE, .DLL and .ICO files (more about icons).

Finally, in the Menu Options tab, you can set a keyboard or mouse shortcut for your favorite folder. This will allow to open this folder without having to open and browse the menu. Beside the Shortcut field, click Change. In the Change shortcut dialog box, select the keyboard modifiers (Shift, Alt, etc.) and the mouse button or key of your shortcut (more about shortcuts). Click OK to save your shortcut. Alternatively, in the field below, you can also assign a hotstring to launch your favorite (more about hotstrings).

There are other options in the remaining tabs but these options will be covered in the FAQ pages dedicated to adding the various types of favorites (see the list in the text box at the top of this page).

To save your new favorite, click the Add button and do not forget to save your changes by clicking one of the big buttons Save & Close or Save in the Customize window.

See your new favorite in your menu. In this example, we added the favorite:

  • to the My Project Submenu submenu
  • before the Project Charter item
  • with a calendar and clock icon
  • and the shortcut Shift + Control + P

 

What are the different types of favorites?

Types of favorites proposed when you click the Add button

An example menu with one favorite of each type

In your Quick Access Popup menu, you can add favorites of any of these twelve types:

  • Folder: Add your most frequently used local or network directories to reach them in a snap in a Windows Explorer, a file dialog box or a custom file manager, or turn them into a Live Folder.
  • Special Folder: Add Windows system folders from a list of more than 50 special folders, for example: Libraries, Recent items, Recycle Bin, Startup folder, History, Favorites, Quick Launch, Downloads, Cookies, Temporary files, etc.
  • Document: Insert your day-to-day documents in you menu and launch them in their native application from any window.
  • Application: Add your favorite applications and get full control on their execution (with command line parameters and working directory).
  • Link (URL): Add your preferred web pages and open them in your default browser at any time or in a specific browser if specified in advanced settings.
  • FTP Site: Open FTP sites in Explorer, Directory Opus or Total Commander, with login name and password inserted in site address (take note that the password is not encrypted, is saved in the settings file and sent on Internet in clear text - be cautious if your password protects sensitive data!).
  • Snippet: Insert sequences of characters that can be typed in a flash when you need to insert them in any application using an hotstring, a shortcut or the menu (snippets help).
  • QAP Feature: Insert Quick Access Popup features like Current Windows, Reopen a Folder, Drives, Add Active Folder or Web page, etc. in any submenu and assign them the shortcuts and icons of you choice.
  • Submenu: Gather related favorites in a submenu; submenus can be nested at will and each of them can be assigned shortcuts or icons.
  • Shared Menu: Manage the content of a submenu in an external file that can be saved on a network drive or a cloud drive (like Dropbox) and used on different PCs. Shared menu can be used in three flavors:
    • Personal shared menu;
    • Collaborative shared menu for team or workgroup;
    • Centralized shared menu.
    • See shared menus help.
  • Group: Launch a group of favorites of any type in one click or one shortcut; the menu label shows the number of items in the group.
  • Text Separator: Insert a text menu separator at the current menu position.

To add these types of favorites, see How do I add a favorite to my menu?

What are the advanced options for favorite folders?

Two tabs of the Add/Edit Favorite Folder dialog box give more advanced options for favorite folders.

In the Windows Options tab, you can set where the Explorer window will be displayed. First, uncheck the Use default window position checkbox. Then, decide if you want to display the favorite folder in a maximized, minimized or normal Explorer window. If you choose normal, you can decide at what position and what size this window will be displayed. If your system has more than one monitor and you choose Maximized, you can select on which monitor the window will be maximized (more info about multi-monitor systems).

These window options are only available for the favorite types open with Windows Explorer (Folders, Special Folders and FTP site). For most other applications and documents, moving and resizing the window proved to be unreliable.

Launch with another application

Normally, favorite folders are open in Windows Explorer (or Directory Opus / Total Commander if you selected one of these file managers in Options). In the Advanced Settings tab, you can tell QAP to launch the folder with another application. The designated application will be launched with the favorite folder path as parameter. This option is also available for Document, Special folders, URL and FTP favorites.

In the following example, the folder will be launched by the following batch file (saved here as C:\Users\Standard\my_batch.bat) :

c:
cd \
echo List files in %1
dir %1
pause

 

When launched with QAP, this folder path is passed to the target application (here, my_batch.bat) as the first command-line parameter. See the result of the execution of this batch.

Live Folders

See also, about Live FoldersCan a submenu be updated live with the content of a folder?

Can a submenu be updated live with the content of a folder?

In QAP, this feature is called a Live Folder. To turn a regular favorite folder into a Live Folder, click the Live Folder Options tab and check the Live Folder (including subfolders) checkbox. This turn your favorite folder into a submenu containing the actual content of the folder.

Set the Number of subfolder levels to include in Live Folder menu. Subfolders will be displayed as submenus. Choose a sort criteria and sort order. By default, Live Folders are sorted alphabetically. If your Live Folder contains many items, you can display its menu in multiple columns. Set the Number of items per columns (0 for no column break) depending on your screen size.

You can see on the following screen capture a Live Folder submenu. The My Project Folder opens a submenu with, at the first position, an entry to open the folder itself and, below, the three subfolders in that folder. This Live Folder menu can be open using the shortcut Shift + Control + P.

Finally you can also include documents in your Live Folder. If you check the Include documents option, by default, all documents are included. You can select which files are included or excluded using the Include or Exclude radio buttons and the text box below to list file extensions to include or exclude (separated by spaces).

This second example shows a Live Folder with two levels of subfolders and including documents (for this screen capture, icons size was reduced to 16 px).In the Customize window, Live folders are identified in the Type column.

Note: Take care not to overload your QAP menu with Live Folders. Windows menu are not designed to handle very large number of items. There is a default limit of 500 items in QAP Live Folders. This limit is there to protect you against too large number of items that could make QAP unstable, including hanging it. You should see Live folders as a way to put the most used big branches of your file system into your QAP menu and use your file manager or the file dialog box to navigate into the smaller branches and leaves.

Can I add on the fly a favorite for the folder or the web page I am already in?

The QAP Features Add Active Folder or Web page and Add Active Folder or Web page Express allow to quickly add the current folder or web page to your menu. You can add folders this way in Explorer windows or in file dialog box windows (if this option is enabled) and you can add links to web pages in most web browsers (Internet Explorer, Google Chrome, Firefox, Safari, etc.). When you are in the folder or the web page that you want to add to your menu, select one of these features.

  • If you choose Add Active Folder or Web page, it opens the Add Favorite dialog box with the menu name and location pre-filled. You can change the menu name of this new favorite and select the desired options in the various tabs. When you add a web page, QAP tries to retrieve the web page title to fill the favorite name automatically.
  • If you choose Add Active Folder or Web page Express (add this command to your menu by adding a favorite of type QAP Feature), the favorite is instantly added at the top or bottom (according to an option in the Options, Customize Window tab) of the menu where the Add Active Folder or Web page Express was used. It is filled with the normal default settings and the folder’s name as menu name. No question asked. If this name is already used, “[!]” is appended to the menu name. If you want to change some settings, open the Customize window.
  • For folders, these QAP Features record the current position of the Explorer window in the Window Options tab. If you uncheck the Use default window position, this position will be automatically restored as it was when you added the favorite.
  • When you add a web page, its title is automatically retrieved and used as name for the favorite.

How do I add Windows Special Folders to my menu?

Adding one of the 50 Windows Special Folders to your menu is as easy as adding a normal folder, and even easier. All you have to do is to select the Special folder in one of the section of the Special Folders tree view, grouped by type of usage:

  • Basic for folders used by everyday usage;
  • Power User for folders used by more advanced users;
  • Sysadmin for PC and network administrative tasks;
  • Contents for folders related to various media;
  • Hardware for folders about PC components.

In addition, the section All (alphabetical order) at the bottom of the tree view shows all 50 Special Folders.

When you select a Special Folders in the tree view, its name is automatically entered in the Short name for menu text zone (if it was not already filled) and the default icon for this special folder is selected in the Menu Options tab. You can change these default name and icon. In the Menu Options tab, as for other types of favorites, you can also select in what submenu and at what position the Special Folder will be inserted, as well as assigning it a shortcut or an hotstring.

Settings in the Window Options tab are identical to those of Folders favorites, as described in the FAQ page about advanced options for favorite folders.

How do I add favorite document to my menu?

To add a document to your menu, in the Basic Settings tab, click the Browse button to choose the document in the file dialog box. If the Short name for the menu is empty, it is automatically filled with the file name of the selected document (without its extension).

In the Menu Options tab, the icon is automatically set with the system default icon for this type of document (based on the document's file extension). You can customize this icon. As for other favorites, you can also select the submenu, position in the menu, shortcut or hotstring for this favorite document.

When you click a document favorite in the menu, it is automatically launched with its associated application (based on its file extension). In the Advanced Settings tab, you could choose to launch the document with another application. In the following example, the document would be open with a application named "Translate".

 

How do I add an application or script to my menu?

QAP can launch applications (.EXE or .COM) files, scripts (like .BAT batch files, .VBS or .AHK scripts, etc.). To add a favorite application or script, as for documents and folders, you can click the Browse button in the Basic Settings tab to select the application file. But, if the target application is already running, it is much easier to select it in the drop down list of running applications.

When you choose the application, the Short name for menu is automatically filled if it is not already entered.

Still in the Basic Settings tab, you can click the checkbox If the application is already running, activate it instead of launching. This will avoid launching multiple instances of the same application.

Advanced Parameters

In the Advanced Settings tab, you can run the application "as Administrator" by clicking the checkbox Elevate application with administration privileges. When launching this favorite, you may be prompted with the elevation alert or asked for the administrator password.

Also in the Advanced Settings tab, in the Start in zone, you can set the default directory for the application.

In this example, the ExamDiff application will open its Select file dialog boxes in the Music Docs folder. Take note that, unfortunately, not all application comply with the Windows Start in setting when launched.

Also in the Advanced Settings tab, the Parameters text box allows to pass additional information to the launched application. In the following example, the application Windows Explorer is launched with the /e parameter that opens Windows Explorer in multipane view (the parameter /n opens Windows Explorer in single-pane view).

How do I add Windows Apps (also called "Windows Store", "Universal" or "Metro" apps) to my menu?

QAP supports these apps known as: Windows Apps (under Windows 10), Universal Applications, Metro Apps (under Windows 8) or Universal Windows Platform (UWP) apps. This new Windows application type doesn't use the traditional executable (.exe) files anymore. These apps are pre-installed in Windows 8 and 10 or downloaded from Windows Store.

This family of applications has the advantage of being available in a very similar way under various Microsoft devices. But, technically, their architecture and behavior differs in many ways from regular applications. This is why a specific favorite type is required to configure and launch them.

Default "My Windows Apps"

The "My Windows Apps" submenu

The first time you run QAP with Windows 10, QAP creates automatically a new sub menu named My Widows Apps at the bottom of your main menu. This menu contains a sample of the most common Windows Apps normally installed with Windows 10. You can edit, move or remove this menu as for other submenus.

Adding a Windows App to your menu

Click the Add button and select the favorite type Windows Apps. In the Basic Settings tab, see the dropdown list of Windows Apps installed on your system. You can click the Refresh button to add the freshly installed Windows Apps to the list (to have the list refreshed each time QAP is launched, enable this options in Options, Launch Advanced Options).

Select a Windows App in the list. This list is built with Windows App "code names" as they are registered in Windows. Some of these names a unfriendly codes but, at this time, QAP could not retrieve more friendly or localized names from Windows (still doing research on this). When you select an app in the list, its name is loaded in the Short name for menu text box. Also, QAP could not currently retrieve the default icon for a Windows App. Fortunately, you can change the app's name for a more user friendly name and select your preferred icon in the Menu Options tab.

If whenever you need to add an app not in the list, you can select the Custom Windows App identifier (Application User Model ID - AUMID) entry at the end of the list. However, you will have to fill the Application User Model ID (AUMID or Windows Apps identifiers) code for this app (for example "Microsoft.MicrosoftEdge_8wekyb3d8bbwe!MicrosoftEdge" for Microsoft Edge).

Finally, when you will install Windows updates, it may happen that the Windows App ID for a given app changes. If whenever this happens, you will only have to select the Windows App again in the list and save your favorite.

How do I add favorite link (URL) to my menu?

To add a web link to your menu, in the Basic Settings tab, enter the address in the Link (URL) text zone. After you filled the address, you can click the Get title button to retrieve the page title from the web (some site may not return the title). Of course, you can also enter a short name of your choice.

Other settings in the Menu Options and Advanced Settings are similar to those described in the other Add Favorite FAQ pages.

How do I add favorite FTP site to my menu?

An FTP favorite allows you to open a file transfer session between an FTP server and your local file system using, depending on your configuration, your default browser (Internet Explorer, Chrome, Firefox, ...), Windows Explorer or a dedicated FTP Client software (like FileZilla).

In the Basic Settings, enter the Short name for the menu and the FTP Site URL. If you enter only this information, you will be asked for a login name and password each time you launch the favorite.

You can enter the Login name that will be sent automatically to the server in the format ftp://username@ftp.myserver.com. In this case, you will be asked only for the password.

Finally, you can enter both Login name and Password that will be sent automatically to the server in the format ftp://username:password@ftp.myserver.com. Then you will be logged automatically without any prompt. However, take note the password is NOT encrypted when sent over the Internet or saved in your settings file. Do not enter your password if the data it protects is sensitive.

When sent to the server, the login name and password can be encoded or sent plain. With most browser and file manager, it is recommended to encoded it. In some case, like when using the file manager Total Commander, it should be sent as plain text. By default, the info is sent encoded except if QAP is configured to use Total Commander as default file manager. If whenever you receive an error message like the one below, you can try changing the encoding setting in the Advanced Settings tab.

Take note that "encoded" is not "encrypted". Remember that the password is NOT encrypted.

In the Advanced Settings, you can also choose your own FTP client software. Browse for its executable file in the Launch with this application text zone. You can also send parameter to the FTP client using the Parameters field.

In this example, the software FileZilla is used to open the FTP server and is instructed to open the c:/temp folder as local folder (as shown below).

What are the QAP features and how do I add them to my menu?

QAP Features are powerful functionalities that can be inserted in any QAP menu or submenu. When you installed QAP, the In the Works and  My QAP Essentials menu were automatically built with some of the most useful features: Frequent Folders, Recent Files, Current Windows,  Repeat Last ActionsReopen a Folder, ClipboardDrives and much more (see more info about the In the Works menu and the My QAP Essentials menu).

But there are much more QAP Features to discover: see more than 50 features in the table below! To add a QAP Feature to your menu, click the Add button in the Customize window and select the feature to add in the categorized tree view. See also the All (alphabetical order) list at the bottom of the tree view. Take a minute to read the description on the right side or to click on the Help on this feature links.

 

For more information on adding these favorites to your menu, see How do I add a favorite to my menu?

QAP Features

Here is a comprehensive list of more than 50 useful features, grouped by categories.

CategoryFeature NameFeature Description
QAP ManagementAboutDisplay development, translation and other credits, application and runtime version numbers, licence, current user and PC names, link to support website.

This feature is also available from the "About" button in the main "Settings" window.
Menu EditingAdd Active Folder or Web pageQuickly add to your menu the active folder or web page.

You can add folders this way in Explorer windows or in file dialog box windows. You can add links to web pages from most web browsers.

In the "Add favorite" dialog box, confirm the name for your favorite and enter various settings like icon, shortcut, hotstring, parameters, etc.

By default this feature is included in the Main menu.
Menu EditingAdd Active Folder or Web page ExpressSimilar to the "Add this Folder or Link" feature except that the new favorite will be automatically added at the top of the Main menu without any interruption.

If you need to change default settings, you can click the "Edit" button to change the name, position or various settings of the favorites.

In "Options", you can set the new favorite to be added by default at the bottom of the Main menu.
Menu EditingAdd FavoriteDisplay a list of favorite types where you select the type of the favorite to add.

In the next window, you enter :
- a name for your favorite
- a content
- various settings like icon, shortcut, hotstring, parameters, etc.

Depending on the selected type of favorite, the content of the favorite can be a folder, document or application file path, web link, snippet text, submenu name, etc.
Menu EditingAdd Favorite - (type)Add a favorite of type "~1~".

In the "Add Favorite" dialog box, enter :
- a name for your favorite
- a content, depending on the selected type of favorite
- various settings like icon, shortcut, hotstring, parameters, etc.
Menu EditingAdd shared favorites menu from catalogueAdd to your menu a shared menu from the Shared Menus Catalogue, a repository of favorites settings files managed by the menu administrators or by other workgroup members.

You can select an existing Shared menu file from the repository, add a shared menu not in the catalogue or create a new shared menu.
QAP ManagementCheck for updateCheck on Quick Access Popup web site if a new version is available.
Dynamic MenusClipboardDisplay a dynamic menu with the content of you current Windows Clipboard.

If the Clipboard contains documents, applications or folders file path, QAP shows this list in the menu, allowing you to open a document, launch an application or navigate to a folder found in the Clipboard.
Window managementClose all windowsDisplay a list of windows currently open. Uncheck those to keep and click "Close selected windows" to close the other windows. Double-click or press Enter to close one window or see its details.
Close ComputerClose Computer Control CenterTake full control on how your computer will shutdown:
- Logoff, Shutdown, Reboot, Power down, forced or not
- Sleep or Hibernate, immediately or not, disabling wake events or not
- Turn off monitor, Turn on low monitor power mode or Start screen saver.
QAP ManagementClose this menuClose the QAP menu if it is not closed by clicking outside of the menu or by hitting the Escape key as it would do normally.

This is related to an intermittent issue (probably caused by Windows) preventing users from closing the menu normally.
Dynamic MenusCurrent WindowsDisplay a dynamic menu in two parts:
1) the folders already open in the Windows Explorer and Directory Opus windows
2) the applications currently running on your system (starting with the most recently activated window).

When you select an item, its window is automatically taken to the front.

This menu is refreshed every time you open the QAP menu.
Menu EditingCustomizeDisplay the "Settings" window where you can customize your QAP popup menu, manage your favorites and set various options.

By default this feature is included in the Main menu.
Dynamic MenusDirectory Opus FavoritesFor Directory Opus (DOpus) users, display a dynamic menu built with the folders added to the DOpus Favorites. If DOpus was selected when you installed QAP, the Directory Opus Favorites has been automatically added to your menu.
Dynamic MenusDrivesDisplay a dynamic menu showing the drives on your system with label, free space, capacity and an icon showing the drive type.

This menu is refreshed every time you open the QAP menu.
QAP ManagementEdit QuickAccessPopup.iniEdit the active Quick Access Popup settings file (.ini).
QAP ManagementEnter your donor codeEnter the donor code and sponsor name received by email after you made a donation to sponsor Quick Access Popup development.
QAP ManagementExit Quick Access PopupQuit Quick Access Popup, releasing all mouse or keyboard menu triggers and shortcuts assigned to favorites.
Dynamic MenusFrequent FilesDisplay a dynamic menu showing the most frequently used files as collected by Windows and used in QAP. This menu is refreshed every time you open the QAP menu.
Dynamic MenusFrequent FoldersDisplay a dynamic menu showing the most frequently used folders as collected by Windows and used in QAP. This menu is refreshed every time you open the QAP menu.
UtilityGet window infoHelp you identify a window that you want to exclude from the QAP menu mouse hotkey.

This feature will prompt you to click in the target window with the QAP menu hotkey (by default, middle mouse button) and copy the window title and class name in your Clipboard.

See the "Exclusions" tab in the "Options" dialog box for complete explanations.
QAP ManagementHelpShow the short QAP "Help" window.
Close ComputerHibernate computerPut the computer in a power-saving state that allows it to quickly resume full-power operation (similar to Sleep but uses less power). When you start up the PC again, you’re back to where you left off (though not as fast as Sleep). Hibernate is designed for laptops and might not be available for all PCs.
Menu EditingHotstringsDisplay a dialog box with a global view of your hotstrings (small sequences of keys that automatically trigger QAP favorites). You can sort favorites by clicking the header.

Double click an hotstring to edit it.

Click the "See all favorites" checkbox to assign hotstrings to other favorites.
Menu EditingIconsDisplay a dialog box listing all the favorites in your QAP menu with their current icon and the default icon for this type favorite. Favorites are grouped by submenus, in the order they appear in your menu.

Click the buttons to select a custom icon for a favorite or reset a favorite to its default icon.
QAP ManagementImport/Export SettingsDisplay a dialog box where you can export your favorites and other settings to create a backup in a location of your choice.

You can also import favorites and settings from another PC or another user.
QAP ManagementList Aplications WindowsList title, process path, and other properties of running windows. Double-click on a window to display a dialog box where you can switch to the window or close it.
Close ComputerLogoff userClose all applications and terminate current user session.
QAP ManagementOptionsDisplay the "Options" dialog box allowing to make QAP work the way you want.

The options are grouped in tabs: "General", "Menu", "Hotkeys", "Alternative hotkeys", "Exclusions" and "File managers".
Close ComputerPower down computerClose all applications and turn off computer power.
Close ComputerPut monitor in low-power modePut computer's monitor in low-power mode. Low-power mode is designed for laptops and might not be available for desktop monitors.
Dynamic MenusRecent FilesDisplay a dynamic menu containing the ten most recently used documents as remembered by Windows in its "Recent items" virtual folder. You can configure the number of items in this menu in the "Options", "Menu" tab.

Items in this menu are sorted with most recent file first, as recorded by Windows.
Dynamic MenusRecent FoldersDisplay a dynamic menu containing the ten most recently opened folders as remembered by Windows in its "Recent items" virtual folder. You can configure the number of items in this menu in the "Options", "Menu" tab.

Items in this menu are sorted with most recent folder first, as recorded by Windows.
Menu EditingRefresh Live Folders and Shared menusRefresh on-demand the "Live folders" menus. This action can also be executed repeatedly by entering an interval (in seconds) in the "Scheduled QAP menu refresh" of the "Menu" tab in the "Options" windows.

During the short (depending on the number of Live folders or Shared menus) refresh time, the QAP menu is not available.
Dynamic MenusReopen a FolderDisplay a dynamic menu showing the folders already open in Windows Explorer and Directory Opus windows. This menu is refreshed every time you open the QAP menu.

The Reopen a Folder is particularly useful when you are in a file dialog box and want to open a file in a folder already open in another window. See also "Reopen Current Folder in Dialog Box".
Window managementReopen Current Folder from Dialog BoxReopen the current folder in a new Explorer window (also in Directory Opus or Total Commander). Useful when you want to open the folder you are browsing in a file dialog box in an Explorer window.
Window managementReopen Current Folder in Dialog BoxChange the folder in a file dialog boxes to the folder currently active in Windows Explorer.

To use this feature, the "Change folder in dialog box..." option must be checked in "Options", tab "General".
UtilityRepeat Last ActionAdd an item labeled "Repeat Last Action" to your menu. When you select this menu item, it reopens the last favorite you opened.

The label of this feature is always "Repeat Last Action" (QAP limitation). You have to remember what was the last action you selected.
Dynamic MenusRepeat Last ActionsDisplay a dynamic menu containing the ten most recent favorites that you launched.

You can configure the number of items in this menu in the "Options", "Menu" tab.

Items in this menu are sorted with most recently used first. When you reopen an item, its entry is moved to the top of the menu.
Close ComputerRestart computerClose all applications and restart the computer as if user turned power off and on again.
UtilityRestart Quick Access PopupRestart Quick Access Popup.

Make sure you save changes in Settings before restarting QAP.
QAP ManagementRestore "Customize" window positionRestore "Customize" window size and position at the center of main screen.
Close ComputerSleep computerPut the computer in a power-saving state that allows it to quickly resume full-power operation when you want to start working again. Sleep mode uses very little power, your computer starts up faster, and you’re instantly back to where you left off.
Menu EditingShortcutsDisplay a dialog box with a global view of your keyboard or mouse shortcuts. You can sort favorites by clicking the header.

Double click a shortcut to change or remove its assigned hotkey.

Click the "See all favorites" checkbox to assign shortcuts to other favorites.
Close ComputerShutdown computerClose all applications in preparation to turn off a computer's power. Depending on your system configuration, this could be followed by a system power down.
QAP ManagementSponsor this softwareDisplay the "Support freeware" dialog box.

You can make donation in US $, Euros or CAN $ using Paypal or your credit card. You can also make small monthly donations.

Developing this app and supporting its users take a lot of my free time. But I like it and do my best to keep users more efficient and happy. Donations help me support users and add new features and enhancements regularly!
Close ComputerStart screen saverStart default system screen saver.
Menu EditingSwitch Settings fileSelect another QAP settings file and restart Quick Access Popup with these settings (including favorites and various options).

Make sure you save changes in Settings before restarting QAP.
Menu EditingSwitch to default settings fileRestart Quick Access Popup with the Settings file at its default location.

If you installed QAP using the "one-step installation" procedure, the default location is located under the User directory (for example, "C:\Users\Jean\AppData\Roaming\Quick Access Popup").

If you preferred the portable installation, the default location is where the QuickAccessPopup.exe program is running.
Dynamic MenusTC Directory hotlistFor Total Commander (TC) users, display a dynamic menu built with the favorites added to the TC Hotlist as found in the file wincdm.ini.

Set the wincdm.ini file location in "Options", "File Managers" tab. If TC was selected when you installed QAP, the Directory Hotlist has been automatically added to your menu.
Close ComputerTurn monitor offTurn off computer's monitor.

How can I gather numerous favorites in a clutter-free popup menu?

If your QAP menu gets too long, divide and conquer! Group your favorites by types, subjects or projects in submenus. To add a submenu, in the Customize window, click the Add button and, in the Add Favorite Type dialog box, select the Submenu radio button.

  • In the Basic Settings window, give your submenu a name.
  • In the Menu Options, select an icon for your menu or assign a shortcut that will allow to open this specific section of your menu by hitting a shortcut, without having to browse from the main menu.

Submenus can be nested in submenus at will. To move a favorite from one menu to another, click the Edit button or double-click the favorite name and, in the Menu Options tab, select the new menu in the Favorite parent menu drop down list and choose the favorite's position in the list Insert the favorite before this item.

To add a new favorite in a submenu, you can also open this menu in the Customize window and select the new favorite position before clicking on the Add button.

 

Can I share a menu on a shared drive to collaborate with my colleagues?

To share favorites with your colleagues or friends, create a Shared menu. Three types of Shared menus are available: Personal, Collaborative or Centralized. To add a Shared menu, in the Cuztomize window, click the Add button and select Shared Menu.

Enter a short name for your menu and select a shared menu type. More information about shared menus in the section Collaborate with shared Menu.shared

Can I add a folder or file from its context menu by right-clicking its icon in Windows Explorer?

You can use Windows Explorer context menu (right-click menu) to add favorites of any of these three types: Folder, Document and Application. In the following example, the user right-clicked the Excel file project-budget-WBS. The context menu Add File to Quick Access Popup menu will create a favorite for this document.

Quick Access Popup will automatically detect if the selected file is a folder, a document or an application and will create a favorite of the correct type.

Explorer context menus are also available in Total Commander or Directory Opus.

Fore more details, read the page Explorer Context Menus Help.

Which QAP commands are available using Explorer Context menus?

You can use Windows Explorer context menus (right-click menus) to add favorites to your Quick Access Popup menu. You can also right-click the Desktop background to show the QAP popup menu!

Add Folder context menu in Explorer

Add Folder context menu in Explorer

Context menu in Desktop background

Context menu in Desktop background

The following eleven context menus are added to your Windows Explorer menus:

Target Trigger Menu name
Files in Explorer Right-Click Add File to Quick Access Popup menu
Files in Explorer Shift + Right-Click Add File to Quick Access Popup menu Express
Folders in Explorer Right-Click Add Folder to Quick Access Popup menu
Folders in Explorer Shift + Right-Click Add Folder to Quick Access Popup menu Express
Desktop background Right-Click Show Quick Access Popup menu
Desktop background Shift + Right-Click Show Quick Access Popup Alternative menu
Explorer window background Right-Click Show Quick Access Popup menu
Explorer window background Shift + Right-Click Show Quick Access Popup Alternative menu
Explorer window background Right-Click Add Folder to Quick Access Popup menu
Explorer window background Shift + Right-Click Add Folder to Quick Access Popup menu Express
Windows Shortcut icon Right-Click Add favorite and import settings from Windows shortcut

To find more about installation and enabling of Explorer context menu, read the Explorer Context Menus Help.

What should I know about Explorer Context menus and QAP?

In this page:

Using QAP Context menus

You can add favorites to your QAP menu with the Windows Explorer context menus. Right-click or Shift+Right-click on any file or folder to show its context menu. QAP's command in this menu are recognizable by the QAP icon on the left. You can also right-click the Desktop background to show the QAP popup menu!

Add Folder context menu in Explorer

Add Folder context menu in Explorer

Context menu in Desktop background

Context menu in Desktop background

  • Context menus are automatically added when you install and removed when you uninstall QAP using standard Windows procedure (see Easy one-step installation).
  • At any time, you can remove or re-install the context menus using the Enable Explorer Context Menus checkbox found in Options dialog box, Popup Menus tab.
  • Users who prefered portable installation (see Portable installation) can setup context menus manually by following the instruction below.

The following eleven context menus are added to your Windows Explorer menus:

Target Trigger Menu name Action
Files in Explorer Right-Click Add File to Quick Access Popup menu Open the Add Document or Add Application dialog box ready with the selected file
Files in Explorer Shift + Right-Click Add File to Quick Access Popup menu Express Add the selected document or application at the top of the main QAP menu, no question asked
Folders in Explorer Right-Click Add Folder to Quick Access Popup menu Open the Add Folder dialog box ready with the selected folder
Folders in Explorer Shift + Right-Click Add Folder to Quick Access Popup menu Express Add the selected folder at the top of the main QAP menu, no question asked
Desktop background Right-Click Show Quick Access Popup menu Open the QAP popup menu
Desktop background Shift + Right-Click Show Quick Access Popup Alternative menu Open the QAP Alternative popup menu
Explorer window background Right-Click Show Quick Access Popup menu Open the QAP popup menu
Explorer window background Shift + Right-Click Show Quick Access Popup Alternative menu Open the QAP Alternative popup menu
Explorer window background Right-Click Add Folder to Quick Access Popup menu Open the Add Folder dialog box ready with the current folder
Explorer window background Shift + Right-Click Add Folder to Quick Access Popup menu Express Add the current folder at the top of the main QAP menu, no question asked
Windows Shortcut icon Right-Click Import Windows shortcut to Quick Access Popup menu Open the Add Folder dialog box ready with settings imported from the shortcut: working directory and parameters (for application favorites), window state (for folder favorites) and icon settings (for any type of favorites)
Setting up Context menus manually (for portable installation users)

You can install or remove Windows Explorer context menu entries in the Windows Registry using a batch file created by Doğan Çelik (thank you, Doğan!):

1) Unzip the file ManageContextMenu.bat from the QAP zip file and save it in the same folder where you unzipped the files QAPmessenger.exe and QuickAccessPopup.ico.

2) You will need administrator privileges to execute this command. To run this batch file as administrator, in Windows Explorer, right-click its icon and select Run as administrator.

3) In the menu, select 1) Install... to create the registry keys or 2) Uninstall... to remove them.

Context menus and server installation (for sysadmin)

When installed with in setup mode, QAP always enable its Explorer Context Menus. There are two exceptions: context menus will *not* be enabled if "ExplorerContextMenus=0" in either of the quickaccesspopup.ini file in current user's appdata folder or common appdata folder. More about installation on a server: Are administrator rights required to install QAP?

Calling QAP from the command line

See also how you can use a command-line to display the QAP menu to your menu and how you can use a command-line to display the QAP menu to your menu.

Can I add favorites from the command-line or a batch?

You do it with the QAP executable companion QAPmessenger.exe installed in the QAP application folder. This utility is used to send commands to QAP from the Windows Explorer Context menus. But you can also use it this utility to add QAP favorites from the command line, a batch file, a Windows shortcut, etc.

Enter one of the following lines at the command prompt, in a .BAT file line or in the Target field in a Windows shortcut. Replace C:\Program Files\Quick Access Popup\QAPmessenger.exe with the current path and filename of QAPmessenger in your setup.

The two first lines add folders and the other ones add files. The ones with "Express" add favorites with default values without showing the dialog box (be cautious if you use them in a batch loop).

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFolder "C:\FolderPath"

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFolderXpress "C:\FolderPath"

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFile "C:\Folder\FilePath.ext"

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFileXpress "C:\Folder\FilePath.ext"

See also how you can use a command-line to display the QAP menu to your menu.

Can I copy a favorite with all its settings?

Yes. In the Customize window, you can copy favorites of types Folder, Document, Application, Special Folder, LinkSnippetFTP and QAP Feature. The Menus and Groups cannot be copied.

To copy a favorite, select it and click the Copy button or hit Control + Y. Rename the new favorite or select another submenu using the Menu Options tab.

 

You can copy multiple favorites in one click. Select the favorites with Shift + Click or Ctrl + Click, click the Copy button and select the destination menu (you cannot copy multiple favorites in their original menu).

 

What are snippets? How can I use them to paste frequently used pieces of text?

The favorites of type "Snippet" allow to send pieces of text or keystrokes to the active application using the QAP popup menu, hotstrings or keyboard shortcut. There are two types of snippets:

  • Text snippets
  • Macro snippets

Text snippet
By default, snippets are of type Text containing characters, end-of-lines and tabs. When you select a text snippet (in the popup menu, by typing its hotstring or by hitting its shortcut), its content is sent to the active application at the current insertion point as you would do using the Windows Clipboard Paste command (although, the content of the Clipboard is not impacted by this action).

See:

Macro snippet

The second type of snippet, Macro, is for users with some experience with scripting language. Instead of pasting the snippet to a text box or editor, QAP sends its content to the active application as keystrokes that you would type at the keyboard. Macro snippets support the AHK special characters allowing to send special keystrokes like BackspaceHomeControl, etc.

See:

 

How do I create a Text Snippet and paste it when I need it?

Snippets are pieces of text that you can paste into the active application using the QAP popup menu, hotstrings or shortcuts. Text snippets can contain characters, end-of-lines, and tabs.

Creating a snippet

  1. In the Customize window, click the Add button and select the type Snippet.
  2. In the Add Favorite dialog box, give the snippet a name for the menu and enter the text in the Content text box. In this text box, pressing Enter will add an end-of-line and pressing Ctrl + Tab will enter a tab.

  3. If the content does not fit in the Content text zone, you can expand the text box to make editing easier by clicking the + sign. When the content is expanded (as below), use the sign to return to normal display. You can also display the snippet content in fixed font and choose the font size.

  4. In the Menu Options tab, select the parent menu and item position as for other type of favorites. Before saving, you will find it helpful to set a Shortcut or an Hotstring for your snippet. Click one of the two Change buttons (you could set both options if you wish) and set the shortcut or the hotstring as illustrated below.

    In these examples, the selected shortcut (left side) is Shift + Control + H and the hotstring trigger (right side) is #html# (TIP: for hotstrings, use "#" or any other symbol to make the hotstring trigger unique).

  5. In the Advanced Settings tab, you can enter text in Prompt before pasting the snippet that will be displayed with a prompt to hit Enter or Space to paste the favorite, or Esc to cancel it. The prompt can include placeholders (see the tips and tricks, below).
  6. Finally, click Add to save the favorite snippet.

Pasting snippets

You can paste snippets in three ways (as for other types of favorites) but the first one is particularly useful for snippets. First, select the keyboard insertion point in a text zone of the active window. Then, paste the snippet using one of these techniques:

  1. If you defined an hotstring (as in the example above, on the right), type the hotstring trigger, in our example: #html# and press Enter or Space. As you press the termination key, the hotstring trigger is replaced (or "expanded") with the content of the snippet. Voilà !
  2. If you defined a shortcut (as the left example above), hit the shortcut key, in our example Shift+Control+H. The snippet is immediately pasted at the keyboard insertion point in the targeted window.
  3. Or open the popup menu and select the snippet. It will be pasted at the keyboard insertion point in the targeted window.

The snippet's content is sent to the active application at the current insertion point as you would do using the Windows Clipboard Paste command. Although, the content of the Clipboard is not impacted by this action.

Snippets tips and tricks

  • If you open the popup menu by clicking the QAP icon in the Notification zone (Windows Tray), middle-clicking in the task bar or the Desktop, the active window loses the focus (become inactive) when the popup menu is open. In order to paste its content, QAP will ask you to activate the window where you want to send the snippet. QAP will display a message asking you to select the target window and hit the Enter key when you are done. You have up to 10 seconds to select the target application, set the keyboard insertion point and press Enter.
  • When trying to paste a snippet from the popup menu, some application or control (text area) may lose focus when the QAP menu is popped up making it impossible to paste the snippet in the active window. Pasting a snippet to the Explorer address bar is one example. An alternative is to assign a hotstring trigger or a keyboard shortcut to the snippet (Edit Favorite, in Menu Options tab). When invoked from a hotstring or a keyboard hotkey, the focus stays in the active window.
  • You can use the Windows Clipboard to insert variable pieces of text in your snippets. When you launch your favorite, QAP automatically replaces the placeholder "{Clipboard}" (without the quotes) with the current content of the Windows Clipboard. Placeholders can also be replaced with various file locations. See Can I insert values in favorites location or parameters using placeholders?
  • When a snippet is edited with the Automatically encode end-of-lines checked, the snippet is saved to the settings file (quickaccesspopup.ini) with end-of-lines and tabs are automatically converted to symbols `n  (new line) and `t  (tab). Backtick characters (accent grave) are saved as double-backtick (``). If you prefer to encode these characters yourselves, uncheck the check box.
  • When pasting the content of a snippet to the active window, QAP inserts three small safety delays. By default, the total duration of these delays is 300 ms (3/10th of a second). If your system is quick enough, you can try to reduce these delays (40 ms, 80 ms and 180 ms) in the Options windowVarious Advanced Options tab.

See also:

How do I create a macro Snippet to send special keys to applications or insert pauses when pasting?

The Macro snippets are for users with some experience with scripting language. To create a macro snippet, open the snippet's Advanced Settings tab in the Add/Edit favorite dialog box and select Macro mode. In this mode, instead of pasting the snippet, QAP sends its content to the active application as keystrokes that you would type at the keyboard.

Special keys and commands

Macro snippets support the special keys (defined by scripting language AutoHotkey) allowing to send special keystrokes like Backspace, Home, Control, etc. These special keys are always enclosed between curly brackets, for example: {Backspace}.

In addition, QAP offers some special commands for macro snippets:

  • {&Sleep:n} or {&n}: pause sending the snippet for n milliseconds (see AHK Sleep documentation)
    For example: {&Sleep:1000} or {&1000} to insert a one second pause while sending the snippet
  • {&SetKeyDelay:n, option}: slow down the execution of the snippet (see AHK SetKeyDelay documentation)
    For example: {&SetKeyDelay:50} to insert a 50 ms delay between each keystroke in the snippet
  • {&KeyWait:keyname, options}: pause sending the snippet until user press the specified key (see AHK KeyWait documentation, option D is set by default, additional option B available to sound "Beep" when snippet is suspended)
    For example: {&KeyWait:Space,B} to stop the macro snippet execution, sound "beep" and wait until user pushes down the space bar
Macro Snippet Working Example

Here is a full working macro snippet example. This macro snippet will launch Notepad, beep and wait for the space bar keypress, type some text, wait for the Shift keypress, add some text and open the Notepad Save dialog box:

{&SetKeyDelay:50}#r{&500}notepad{Enter}{&KeyWait:Space,B}
{Backspace}You are in Notepad{!}
Choose a location to save this file...{&500}^s

 

  • {&SetKeyDelay:50} : slow down the snippet execution with a 50 ms delay between each keystroke
  • #r : press Windows + R to open the Windows Run dialog box
  • {&500} : insert an half-second pause
  • notepad{Enter} : type notepad and press Enter to launch Notepad
  • {&KeyWait:Space,B} : beep and wait for the space bar keypress
  • You are in Notepad : type this text
  • {!} : type the exclamation mark (enclosed because "!" is an AHK special character, see AHK doc)
  • Choose a location to save this file... : type this text
  • {&500} : wait for another half-second
  • ^s : press Control + S to open the Notepad Save dialog box

Placeholders in macro snippets: You can use the Windows Clipboard to insert variable pieces of text in your snippets. When you launch your favorite, QAP automatically replaces the placeholder "{Clipboard}" (without the quotes) with the current content of the Windows Clipboard. Placeholders can also be replaced with various file locations. See Can I insert values in favorites location or parameters using placeholders?

Prompt before launching the macro snippet: In the Advanced Settings tab, you can enter text in Prompt before launching the snippet that will be displayed with a prompt to hit Enter or Space to launch the snippet, or Esc to cancel it. The prompt can include placeholders.

Macro programming experience is strongly recommended before using this feature. If you need help writing AHK macro, I recommend searching answers or asking question in the "Ask for help" section of the AHK forum where you will find plenty of knowledgeable people who love helping new macro programmers. You can also learn it with these books.

Can I insert command from the AHK programming language in a snippet of type macro? A QAP macro snippet favorite can send pieces of text and basic commands to your keyboard using the SendInput AHK command. However, it is not the place for full-fledge AHK macro language. Variables, conditional expressions (if), loops, etc. are not supported in macro snippet. But you can easily write an AutoHotkey macro using a text editor, save it in a file with .ahk extension and launch your AHK macro from QAP. To do this, create a QAP favorite of type Application and enter the location of your script (for example c:\AHKscripts\myscript.ahk) in the Application (path and file name).

See also:

What keys can be sent using Macro Snippets?

The following table lists the keys that can be inserted in Snippets of type Macro (each key name must be enclosed in braces). See: How do I create a macro Snippet to send special keys to applications or insert pauses when pasting?

These keys are defined by the scripting language AutoHotkey (AHK). See more info about AHK at the end of the page.

These special keys are always enclosed between curly brackets, for example {Backspace}. For this reason, as explained in AutoHotkey documentation, if whenever you need to enter opening or closing curly brackets in your snippet, you will have to enclose them that way: {{} and {}}.

Key Modifiers

The modifiers !+^# affect only the very next key. To send the corresponding modifier key on its own, enclose the key name in braces. To just press (hold down) or release the key, follow the key name with the word "down" or "up" as shown below.

Symbol Key Press Release Examples
! {Alt} {Alt down} {Alt up} !a presses Alt+A
+ {Shift} {Shift down} {Shift up} +abC sends the text "AbC"
!+a presses Alt+Shift+A
^ {Ctrl} {Ctrl down} {Ctrl up} ^{Home} presses Control+Home
# {LWin}
{RWin}
{LWin down}
{RWin down}
{LWin up}
{RWin up}
#e holds down the Windows key and then presses the E key
Symbol Meaning
{ } Braces are used to enclose key names and other options, and to send special characters literally. For example, {Tab} is the Tab key and {!} is a literal exclamation mark.

Note: As capital letters are produced by sending the Shift key, A produces a different effect in some programs than a. For example, !A presses Alt+Shift+A and !a presses Alt+A. If in doubt, use lowercase.

Special Keys

 Key  
{F1} - {F24} Function keys. For example: {F12} is the F12 key.
{!} !
{#} #
{+} +
{^} ^
{{} {
{}} }
{Enter} Enter key on the main keyboard
{Escape} or {Esc} Escape
{Space} Space (this is only needed for spaces that appear either at the beginning or the end of the string to be sent -- ones in the middle can be literal spaces)
{Tab} Tab
{Backspace} or {BS} Backspace
{Delete} or {Del} Delete
{Insert} or {Ins} Insert
{Up} (up arrow) key on main keyboard
{Down} (down arrow) key on main keyboard
{Left} (left arrow) key on main keyboard
{Right} (right arrow) key on main keyboard
{Home} Home key on main keyboard
{End} End key on main keyboard
{PgUp} PageUp key on main keyboard
{PgDn} PageDown key on main keyboard
   
{CapsLock} CapsLock
{ScrollLock} ScrollLock
{NumLock} NumLock
   
{Control} or {Ctrl} Control
{LControl} or {LCtrl} Left Control key
{RControl} or {RCtrl} Right Control key
{Control down} or {Ctrl down} Holds the Control key down until {Ctrl up} is sent. To hold down the left or right key instead, use {RCtrl down} and {RCtrl up}.
   
{Alt} Alt
{LAlt} Left Alt key
{RAlt} Right Alt key (or AltGr, depending on keyboard layout)
{Alt down} Holds the Alt key down until {Alt up} is sent. To hold down the left or right key instead, use {RAlt down} and {RAlt up}.
   
{Shift} Shift
{LShift} Left Shift key
{RShift} Right Shift key
{Shift down} Holds the Shift key down until {Shift up} is sent. To hold down the left or right key instead, use {RShift down} and {RShift up}.
   
{LWin} Left Win key
{RWin} Right Win key
{LWin down} Holds the left Win key down until {LWin up} is sent
{RWin down} Holds the right Win key down until {RWin up} is sent
   
{AppsKey} Menu key (invokes the right-click or context menu)
{Sleep} Sleep key.
{ASC nnnnn} Sends an Alt+nnnnn keypad combination, which can be used to generate special characters that don't exist on the keyboard. To generate ASCII characters, specify a number between 1 and 255. To generate ANSI characters (standard in most languages), specify a number between 128 and 255, but precede it with a leading zero, e.g. {Asc 0133}.

Unicode characters may be generated by specifying a number between 256 and 65535 (without a leading zero). However, this is not supported by all applications. For alternatives, see the virtual key and scan code below.

{vkXX}
{scYYY}
{vkXXscYYY}
Sends a keystroke that has virtual key XX and scan code YYY. For example: Send {vkFFsc159}. If the sc or vk portion is omitted, the most appropriate value is sent in its place.

 

   
{Numpad0} - {Numpad9} Numpad digit keys (as seen when NumLock is ON). For example: {Numpad5} is 5.
{NumpadDot} . (numpad period) (as seen when NumLock is ON).
{NumpadEnter} Enter key on keypad
{NumpadMult} * (numpad multiplication)
{NumpadDiv} / (numpad division)
{NumpadAdd} + (numpad addition)
{NumpadSub} - (numpad subtraction)
   
{NumpadDel} Delete key on keypad (this key and the following Numpad keys are used when NumLock is OFF)
{NumpadIns} Insert key on keypad
{NumpadClear} Clear key on keypad (usually the '5' key when NumLock is OFF).
{NumpadUp} (up arrow) key on keypad
{NumpadDown} (down arrow) key on keypad
{NumpadLeft} (left arrow) on keypad
{NumpadRight} (right arrow) key on keypad
{NumpadHome} Home key on keypad
{NumpadEnd} End key on keypad
{NumpadPgUp} PageUp key on keypad
{NumpadPgDn} PageDown key on keypad
   
{Browser_Back} Select the browser "back" button
{Browser_Forward} Select the browser "forward" button
{Browser_Refresh} Select the browser "refresh" button
{Browser_Stop} Select the browser "stop" button
{Browser_Search} Select the browser "search" button
{Browser_Favorites} Select the browser "favorites" button
{Browser_Home} Launch the browser and go to the home page
{Volume_Mute} Mute/unmute the master volume.
{Volume_Down} Reduce the master volume.
{Volume_Up} Increase the master volume.
{Media_Next} Select next track in media player
{Media_Prev} Select previous track in media player
{Media_Stop} Stop media player
{Media_Play_Pause} Play/pause media player
{Launch_Mail} Launch the email application
{Launch_Media} Launch media player
{Launch_App1} Launch user app1
{Launch_App2} Launch user app2
   
{PrintScreen} Print Screen
{CtrlBreak} Ctrl+break
{Pause} Pause

About AutoHotkey

These keys are defined by the scripting language AutoHotkey (AHK) used to develop Quick Access Popup. In QAP Macro Snippets, these keys are sent using the AHK command Send in Input mode. If the command SetKeyDelay is used in a macro snippet, the mode is changed to Event to allow the delay.

See also: How do I create a macro Snippet to send special keys to applications or insert pauses when pasting?

Can I call the Quick Access Popup menu from an AutoHotkey macro?

Yes, but there is small trick you need to know.

First, for those not familiar with AutoHotkey (AHK): this is the programming language used to develop Quick Access Popup. It is also a macro scripting tool. AHK developers could write scripts in which they could integrate a call to open QAP menu by "sending" the QAP menu hotkey (by default Middle mouse button) as if it was pressed by the user.

To call an AHK hotkey in one script from another script using the Send command, in some situations, you must insert the SendLevel, 1 command before the Send command. For example, the script below will call the QAP menu (assuming the mouse trigger for QAP is the default Middle Mouse Button).

#NoEnv
#NoTrayIcon
#SingleInstance Off
SendLevel, 1
Send, {MButton}

If you remove the SendLevel, 1 line, the call will not work. For more info about SendLevel, see AHK doc.

Can a submenu be shared on different PCs or by different users?

Yes. Shared menus allow to manage favorites in a setting file that can be shared by different users or used by the same user on different computers. The Shared menu settings file can be saved on a network drive or a shared folder (like Dropbox) and used on different PCs. Add a Shared menu from the Add Favorite dialog box. In the Shared Menu tab, select the type of usage of this shared menu:

Notes:

  • A Shared menu can contain any type of favorites, except other Shared menus.
  • Shortcuts associated to favorites in Shared menu are saved in the Shared menu itself. However, if the same shortcut is used in more than one favorite, only one of these favorite shortcuts will be active.
  • If favorites in a Shared menu are saved on a cloud drive folder (like DropBox), you can use user variables (like {Dropbox}) if the cloud drive root directory is not at same locations on the various systems of the shared menu users.
  • Even if QAP provides protection against synchronization conflicts (when users are editing a menu at the same time), syncing issues may (rarely) occur for users working on cloud synchronization platforms like Dropbox or Google Drive that cannot accomplish full real-time syncing.
  • Users sharing menu on cloud shared drives working in different time zones should use QAP v9.0.6 (or more recent) that support sharing in different time zones.
  • Users sharing menus on network drives do not face sync or time zone issues because the shared menu file time stamp is read from the file itself.

 

Can a submenu be used by the same user on different system using a personal shared folder?

Yes. Personal shared menus allow you to keep some of your favorites in a menu setting file that could be accessed on different PCs using file synchronization tool (like Dropbox) or a network drive.

Note: See notes and other types of shared menus: Can a submenu be shared on different PCs or by different users?

Adding a Personal Shared Menu

  1. To create or add a shared menu, in the Add Favorite dialog box, select Shared Menu and press Continue.
  2. In the Shared menu settings file location, enter the path and file name of the external settings file. File extension must be .ini. If the settings file already exists, its content will be added to your popup menu. If it does not exist, it is created as an empty submenu.
  3. In the Short name for menu text zone, enter or edit the name of the new submenu if required.
  4. In the Shared Menu tab, select Personal.
  5. Set Menu Options as usual and save the new favorite.

Conflicts management
In Personal mode, Quick Access Popup alerts you if:

  • changes to your shared menu were left unchanged on another of your computers;
  • your menu was updated on another PC since you refreshed QAP (shared menus are refreshed when you open the Customize window and, again, when you open a Shared menu in the Customize window).

Can a submenu be shared as a team or workgroup collaborative tool?

Yes. Shared menus is an easy and convenient way for teams and workgroups to share links to documents, applications, folders, text snippets or any other resource. Designed for collaboration, any user having access to the shared menu can add or update favorites or submenus. The shared menu file can be saved on a network drive or a shared folder using a file synchronization tool (like Dropbox). QAP fully supports collaborative work avoiding modification conflicts.

Note: See notes and other types of shared menus: Can a submenu be shared on different PCs or by different users?

Adding a Collaborative Shared Menu

  1. To create or add a shared menu, in the Add Favorite dialog box, select Shared Menu and press Continue. If the Shared Menus Catalogue is enabled, you are offered to add a menu from the catalogue (you can also add a shared menu or create a new shared menu regardless of the catalogue by clicking the Add another shared menu... button).
  2. In the Shared menu settings file location, enter the path and file name of the external settings file. File extension must be .ini. If the settings file already exists, its content will be added to your popup menu. If it does not exist, it is created as an empty submenu.
  3. In the Short name for menu text zone, enter or edit the name of the new submenu if required.
  4. For a new shared menu, in the Shared Menu tab, select Collaborative and enter the shared menu name (this info is saved in the shared menu file itself for future users of this menu).
  5. If you share your menu on a cloud drive (like Dropbox, Google Drive or OneDrive), select the option Could drive to make sure QAP takes time zones difference into account when checking if a menu has been modified by another user since it was loaded on your system.
  6. Set Menu Options as usual and save the new favorite.

Quick Access Popup offer teams and groups of users collaborative features allowing to benefits from the favorites found and maintained by co-workers. Quick Access Popup prevents the current user to overwrite changes done by another user since its QAP menu was loaded. To avoid Collaborative Shared menu files modifications conflicts, Quick Access Popup alerts you if:

  • another user is making changes to the menu;
  • your menu was updated by another user since you refreshed QAP (external menus are refreshed when you open the Customize window and, again, when you open a Shared menu in the Customize window).

Can a submenu be managed by a menu administrator for the benefit of read-only users?

Yes. Shared menus is an easy and convient way for a person or group in managing information for their colleagues to distribute links to documents, applications, folders or any other resource. Designed for controled management, a centralized shared menu is read-only for all users except those configured as menu administrators. The shared menu file can be saved on a network drive or a shared folder using a file synchronization tool (like Dropbox). Of course, users having write-access to the shared menu settings file could edit it using a text editor.

Note: See notes and other types of shared menus: Can a submenu be shared on different PCs or by different users?

Adding a Centralized Shared Menu

  1. To create or add a shared menu, in the Add Favorite dialog box, select Shared Menu and press Continue. If the Shared Menus Catalogue is enabled, you are offered to add a menu from the catalogue (you can also add a shared menu or create a new shared menu regardless of the catalogue).
  2. In the Shared menu settings file location, enter the path and file name of the external settings file. File extension must be .ini. If the settings file already exists, its content will be added to your popup menu. If it does not exist, it is created as an empty submenu.
  3. In the Short name for menu text zone, enter or edit the name of the new submenu if required.
  4. For a new shared menu, in the Shared Menu tab, select Centralized and enter the shared menu settings (this info is saved in the shared menu file itself for future users of the menu):
    • Shared menu name;
    • Users with write access to this shared menu: enter one or multiple Windows logon names separated by comma;
    • Shared menu write access message: message displayed to read-only users when they try to edit the shared menu.
  5. Set Menu Options as usual and save the new favorite.

When read-only users try to edit a centralized shared menu, the write access message is displayed. Here is an example:

Only menu administrators named in the Users with write access to this shared menu text box can edit the content of the shared menu. If more than one user have this privilege, Quick Access Popup prevents the current user to overwrite changes done by another administrator since its QAP menu was loaded. It avoids files modifications conflicts and alerts you if:

  • another administrator is making changes to the menu;
  • the centralized menu was updated by another administrator since you refreshed QAP (external menus are refreshed when you open the Customize window and, again, when you open a Shared menu in the Customize window).

Generating a shared menu

If you want to generate a Shared menu settings file from an external application, see the structure of the favorites in a settings file and important instructions: What is the content of a shared menus settings file (for advanced users)? See also: What is the structure of QAP settings (ini) file?

Important note: the last file modification date-time is stored in the shared ini file in the [Global] value LastModified in "yyyymmddhh24miss" format (for example "20191004224941"). This value should be updated if the content of a centralized shared menu file is changed outside QAP by an administrator or by an automatic process.

 

What is the content of a shared menus settings file (for advanced users)?

Each shared menu settings file is saved in a separate .ini files stored on a shared drive or folder. User can add a shared menu using the Add Favorite command. The info about the added shared menu is stored in the user's QuickAccessPopup.ini file in a line like this:

Favorite1=External|HR Menu|> HR Menu|C:IconsJLicons.dll,42||C:SharedMenusHR_Menu.ini||||||||0||||||

Anatomy of a shared menu settings file

Users having access to the shared menu ini file on a network drive or shared folder (Dropbox, etc.) can manage the shared menu in a text editor. They can also be generated from an external data source. If you edit or generate a settings file, make sure its content is fully compliant with the QAP structure because little or no validation is done when QAP loads a settings file. QAP assumes that the settings file contains valid data as if it was saved by QAP itself.

The shared menu settings file is composed of three sections:

  • [Global]: information about the shared menu
  • [Favorites]: the list of favorites shared in this menu
  • [Favorites-backup]: a backup of the favorites as they were before the last time the shared menu was saved

Here is an example of a shared menu. Its content is detailed below.

[Global]
MenuName=HR Resources Menu
WriteAccessUsers=Mary,Jean
WriteAccessMessage=Please contact Mary at HR for suggestions about the HR shared menu.
MenuReservedBy=
MenuType=3
LastModified=20191004093906
[Favorites-backup]
Favorite1=...
Favorite2=...
Favorite3=Z
[Favorites]
Favorite1=...
Favorite2=...
Favorite3=...
Favorite4=Z

[Favorites] section

The shared favorites are listed in the [Favorites] section in the order they are saved and loaded by QAP. The details of the favorites structure is the same as for the user's QuickAccessPopup.ini file. You can find more info about the favorites in a settings file here: What is the structure of QAP settings (ini) file?

[Global] section

The content of the [Global] section depends on the type of shared menu. The four first values are common to all types of shared menus:

MenuType=

  1. Personal (default)
  2. Collaborative
  3. Centralized

MenuName=
The shared menu name is shown in various dialog boxes and used as default name when user adds the shared menu from the Shared Menus Catalogue.

LastModified=
The last modified date-time is used to detect if a shared menu file was modified by another user since the QAP menu was loaded. This prevents the user to edit the menu based on an older version of its content.

When saved on a network drive, the last modification date-time of the shared menu ini file is taken from the file system and is independent from various user's clocks or time zones. Of course, the date-time being written to the file right after its modification, the real file's date-time can be a few milliseconds after the value saved in the file but this will not impact the conflict protection.

But if the shared menu file is saved on a cloud drive, the last modification date-time of the shared menu ini file is taken from the PC's clock in the Coordinated Universal Time (UTC). These PCs clock should be kept as sync as much as possible.

In both cases (network or cloud drive), the time is stored in the "yyyymmddhh24miss" format with the addition of the "UTC" when suffix when saved on a cloud drive (more info about date-time format in AHK documentation).

The file modification date-time in the ini file is updated only when changes are done to the content itself (shared favorites), not for actions modifying the file's date-time without real modifications in the content. This value must be updated if the content of the shared menu file is changed outside QAP by an administrator using a text editor or by an automatic process.

MenuReservedBy=
This value is used to track current editing of a shared menu. If this value is empty, the menu is not currently reserved. When the menu is edited, it is flagged as reserved by setting the value to the Windows logon name and computer name of the user currently editing the shared menu (you can find the current user's logon name in the QAP About dialog box).

The shared menu is released and the value of MenuReservedBy is erased when the user who reserved the menu saves or cancels the changes to the Shared menu, or quits QAP. This value can be erased manually by an administrator if, for any reason, a file is locked by a user who could not access the file using QAP.

This value is critical to collaborative shared menus where the risk of simultaneous editing is more likely to occur. But it is also used to alert a personal shared menu user if the menu was left unsaved on another PC and to alert administrator of a centralized menu if another administrator is currently editing the menu.

The last two values are specific to Centralized shared menus:

WriteAccessUsers=
Only users listed in this value can edit a centralized shared menu. Enter one or multiple Windows logon names, separated by comma. Note: of course, any user having write-access to the shared menu settings file itself could edit it using a text editor.

WriteAccessMessage=
This is the message displayed to user having only read-only access to a centralized menu when they try to edit the menu with QAP. It can be used to direct the user to the menu administrator.

Personal shared menu example

[Global]
MenuType=1
MenuName=My Personal Menu
LastModified=20191004224941

Collaborative shared menu example

for a menu saved on a network drive

[Global]
MenuType=2
MenuName=Team Shared Menu
MenuReservedBy=
LastModified=20191004224941

for a menu saved on a cloud drive

[Global]
MenuType=2
MenuName=Team Shared Menu
MenuReservedBy=
LastModified=20191005024941UTC

Centralized shared menu example

[Global]
MenuType=3
MenuName=HR Toolkit Menu
WriteAccessUsers=Peter,Paul,Mary
WriteAccessMessage=Please forward suggestions to Peter, Paul or Mary.
MenuReservedBy=
LastModified=20191004224941

Can I create a catalogue of shared menus for my team or workgroup?

The Shared Menus Catalogue is a repository of Shared Menu files managed by menu administrators or by other workgroup members (more info on Shared Menus). It is designed to facilitate the addition of shared menus by users.  The settings files (.ini files) in the catalogue are located on a shared network drive. They can stay in the root folder or they can be saved in subfolders for clarity or in order to manage various access rights. But all settings files will be displayed as one sortable list.

If the Shared Menus Catalogue is enabled (see below how to enable it) when adding a Shared menu, the user is offered to select an existing Shared menu file from the repository and click the button Add selected shared menu(s). User can click list headers to sort the catalogue by menu name or by menu settings file path. User can also add any other shared menu or create a new shared menu regardless of the Catalogue by clicking on the button Add another shared menu.

User can double-click on a catalogue line to view the clicked shared menu info (menu name, type, owners, etc). Users having write access to the shared menu file (Mary and Jean, in this example) see the Open shared menu file? prompt allowing them to edit the shared menu properties in the ini file (of course, users also need network write access to the containing folder).

Enabling the Shared Menus Catalogue

The catalogue can be enabled in the Options dialog box (Various Advanced Options tab) by checking Enable Shared Menus Catalogue checkbox and by entering the path of the Catalogue root folder.

 

System administrator could also edit the users' QuickAccessPopup.ini files (see How can I edit the file QuickAccessPopup.ini?) and, for each user, enter these values under the [Global] section:

ExternalMenusCataloguePath=
Path to the catalogue root on a shared drive (as entered in the Options dialog box).

ExternalMenusCataloguePathReadOnly=1
This variable set to "1" can prevent the user from enabling/disabling the catalogue or changing its path in the Options dialog box (of course, user could still change it in its own personal QuickAccessPopup.ini file).

For future users, the admin can also add these values in the ini file template used to create new users settings file. More info here: Are administrator rights required to install QAP?

 

How can I make the QAP icon always stay in the Notification Area?

When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area (System Tray) and await your orders. You can click this icon to open the QAP menu.

But icons in the Notification zone have a tendency to fidget and disappear in an obscure sub menu... There is a method to iron the QAP icon in the Notification zone. Follow the instructions for your Windows version:

See also: When do I need to use the QAP icon in the Notifications Area?

Can I replace the QAP standard menu icons with my own custom icons?

You can replace the standard QAP menu icons with your own custom icons. Open the Options, Menu Icons tab where you can enter a list of custom menu icons replacements. See the list of icon codes below.

 

Enter the QAP menu icon replacements in the text box, one by line. Each line must start with the QAP icon name (e.g. iconFolderLive, as found in the table below), followed by the equal sign "=" and the "file,index" of the replacement icon. The "file,index" is the path to the file containing the icon (.ico, .dll or .exe) and the index is the position of the icon in this file, e.g. "C:\Icons\MyFile.dll,1".

Here is the list of the icons you can replace.

IconPositionQAP icon codeDefault icon
1iconQAP[path]\JLicons.dll,1
2iconAbout[path]\JLicons.dll,2
3iconAddThisFolder[path]\JLicons.dll,3
4iconApplication[path]\JLicons.dll,4
5iconCDROM[path]\JLicons.dll,5
6iconChangeFolder[path]\JLicons.dll,6
7iconClipboard[path]\JLicons.dll,7
8iconClose[path]\JLicons.dll,8
9iconControlPanel[path]\JLicons.dll,9
10iconCurrentFolders[path]\JLicons.dll,10
11iconDesktop[path]\JLicons.dll,11
12iconDocuments[path]\JLicons.dll,12
13iconDonate[path]\JLicons.dll,13
14iconDownloads[path]\JLicons.dll,14
15iconDrives[path]\JLicons.dll,15
16iconEditFavorite[path]\JLicons.dll,16
17iconExit[path]\JLicons.dll,17
18iconFavorites[path]\JLicons.dll,18
19iconFolder[path]\JLicons.dll,19
20iconFonts[path]\JLicons.dll,20
21iconFTP[path]\JLicons.dll,21
22iconGroup[path]\JLicons.dll,22
23iconHelp[path]\JLicons.dll,23
24iconHistory[path]\JLicons.dll,24
25iconHotkeys[path]\JLicons.dll,25
26iconAddFavorite[path]\JLicons.dll,26
27iconMyComputer[path]\JLicons.dll,27
28iconMyMusic[path]\JLicons.dll,28
29iconMyVideo[path]\JLicons.dll,29
30iconNetwork[path]\JLicons.dll,30
31iconNetworkNeighborhood[path]\JLicons.dll,31
32iconNoContent[path]\JLicons.dll,32
33iconOptions[path]\JLicons.dll,33
34iconPictures[path]\JLicons.dll,34
35iconRAMDisk[path]\JLicons.dll,35
36iconRecentFolders[path]\JLicons.dll,36
37iconRecycleBin[path]\JLicons.dll,37
38iconReload[path]\JLicons.dll,38
39iconRemovable[path]\JLicons.dll,39
40iconSettings[path]\JLicons.dll,40
41iconSpecialFolders[path]\JLicons.dll,41
42iconSubmenu[path]\JLicons.dll,42
43iconSwitch[path]\JLicons.dll,43
44iconTemplates[path]\JLicons.dll,44
45iconTemporary[path]\JLicons.dll,45
46iconTextDocument[path]\JLicons.dll,46
47iconUnknown[path]\JLicons.dll,47
48iconWinver[path]\JLicons.dll,48
49iconFolderLive[path]\JLicons.dll,49
50iconIcons[path]\JLicons.dll,50
51iconPaste[path]\JLicons.dll,51
52iconPasteSpecial[path]\JLicons.dll,52
53iconNoIcon[path]\JLicons.dll,53
54iconUAClogo[path]\JLicons.dll,54
55iconQAPadmin[path]\JLicons.dll,55
56iconQAPadminBeta[path]\JLicons.dll,56
57iconQAPadminDev[path]\JLicons.dll,57
58iconQAPbeta[path]\JLicons.dll,58
59iconQAPdev[path]\JLicons.dll,59
60iconQAPloading[path]\JLicons.dll,60
61iconFolderLiveOpened[path]\JLicons.dll,61

Icons by: Icons8

Can I schedule automatic menu refresh for Live folders and Shared menus?

Yes. In Options, Menus Advanced Options tab, check the Enable Scheduled QAP Menu Refresh option. This options refreshes the Live Folders menu and the Shared menus. Set the interval between each refresh (in seconds). Keep in mind that the refresh momentarily disables the popup menu. Minimum interval is 30 seconds and recommended interval is 300 seconds (5 minutes) or more.

The check box Beep before and after refresh enables a short beep that is played at the beginning and the end of the refresh interruption. This helps decide at what frequency schedule the refresh. Do not forget to turn this off when you are set.

 

What’s the QAP settings folder (also known as "working directory")?

The Settings Folder (called "Working Directory" in v9 and before) is the folder where the QAP settings files (QuickAccessPopup.ini and QAP_Frequent.DB) are saved and updated.

Note: If you only need to use QAP with an alternative settings file temporarily, see Can I load QAP with an alternative settings file?

Open the Settings folder

Normally, you would not need to open this folder. But if you want to backup its content or to move it to a new computer, you can open this folder by selecting File, Open QAP Settings Folder in the Customize window menu bar (under QAP v9 or earlier, right-click the QAP icon in the Notification zone and select Open QAP working directory).

Location with Easy Setup installation (EXE file)

If you installed QAP using the "one-step installation" procedure using the EXE setup file, the working directory is:

  • for new v10 installations: [user folder]\Documents\Quick Access Popup
    (for example, C:\Users\Jean\Documents\Quick Access Popup)
  • if you first installed QAP with v9 or earlier, the settings folder is
    [user folder]\AppData\Roaming\Quick Access Popup
    (for example, C:\Users\Jean\AppData\Roaming\Quick Access Popup).

With QAP v10 (or more recent), users with Easy Setup installation can change the Settings folder in Options, General tab. Select the new folder in the Settings Folder text box and click Save.

When saving the new location, QAP asks why you want to change the Settings Folder location.

  • If you want to copy your current settings to a new location and run QAP from this location in the future, select Copy.
  • If you want to use the setting already found in this new location when QAP will be restarted, click New. If this location does not contain QAP settings (namely, the quickaccesspopup.ini file), new settings files will be created in this folder.

In both cases, the settings files in the original (old) folder are not deleted. Remove them at your convenience after you completed the operation at your satisfaction.

Location with Portable installation (ZIP file)

If you preferred the portable installation, by default the Settings Folder is where the QuickAccessPopup.exe program is running.

In this type of installation, you can set a different Settings Folder by editing the QAP shortcut in the Startup folder (or create your own shortcut) and set the working directory in the Start in: field of the shortcut.

Alternatively, you could also set the Settings Folder using a the "/Working:" command-line parameter. For example:

C:\MyFolder\QuickAccessPopup.exe /Working:C:\MySettings

The "/Working:" parameter can be set at the command line, in a Windows file shortcut or in the current user registry Run key for Quick Access Popup.

This parameter has precedence on the Settings Folder value in the Options, General tab.

Can I block the QAP menu trigger (Middle Mouse Button) if it interfere with one of my other apps?

Yes. There may be some applications where the user does not want the QAP menu mouse trigger (by default, Middle Mouse Button) to interfere with the app's normal behavior. QAP allows to block the QAP mouse menu based on the window title, window class or process name.

But, before considering blocking hotkeys, you could first see if another hotkey would best fit your needs. If yes, use the Options window, tab Popup Hotkeys to select different triggers for the QAP menu.

If you prefer the exclusion approach, open the Popup Menu tab in the Options. In the Exclusions list for Mouse trigger text zone, enter any part of the window title of the application to exclude (the window title is what appears in the top horizontal bar of the window). You can enter multiple exclusions, one per line.

 

For example, to exclude Google Chrome and Microsoft Word applications, enter the following two lines in the exclusion list:

Google Chrome
Microsoft Word

Click Save and try the to open the menu again in these windows. The menu won't show up. The QAP hotkey is disabled and the Middle Mouse Button click is sent to the target window as if QAP was not running.

Excluding dialog boxes

By default, QAP will only block the mouse hotkey in the app's main window. You can also disable the mouse hotkey in app's dialog boxes by adding the prefix * (asterisk) to the title or the class name, for example:

*3D Studio

In this example, the mouse hotkey will be blocked in both the 3D Studio Max main window and in its dialog boxes.

To be more specific

Using this technique, there may be situation where a window title in another app could include one of the exclusion strings you entered. For example, if you save a file in Notepad under the name "My Microsoft Word tips and tricks.txt", this window would be excluded because it includes the string "Microsoft Word". But you can be more specific with this:

- Microsoft Word

Adding the dash and space at the beginning of the string will exclude Word windows because the app name in the Word's title bar is always preceded by the document name and a dash between spaces.

To be a bit more technical

Another way to be more specific is to enter part of the app's "window class name". For example, Word's windows class name is "OpusApp" and Chrome' windows class name is "Chrome_WidgetWin". So, these two exclusion lines could be:

Chrome_WidgetWin
OpusApp

You can also exclude an application based on its process name. This is a solution for applications having variable class names. Usually, the process name is the file name of the application's executable file, for example the Chrome process name is "chrome.exe" and the Word process name is "winword.exe". So, the exclusions list could also be:

winword.exe
chrome.exe

How can I find a window class name, process name or a window title if the app has no title bar?

To identify the window you want to exclude, use the Get window info button at the bottom of the Exclusions list in the Options dialog box. It will prompt you to click in the target window with the QAP menu hotkey (Middle Mouse Button) and will copy the window title, class name and process name in your Clipboard. Paste this info in the exclusion list and edit it to remove unnecessary parts as described above.

 

There are other tools to gather more info about windows. I recommend this freeware utility: WinLister by NirSoft.

Can I change the colors of the Customize window?

You can choose Quick Access Popup colors for Customize window and other dialog boxes. You can also change the popup menu background color (see About menu colors, below).

Colors are managed using "themes". The available themes are listed in the Options dialog box, General tab. Themes can be edited or added in the QAP settings file. Here are the instructions if you want to edit or add themes.

1) Open the quickaccesspopup.ini file

See How can I edit the file QuickAccessPopup.ini?

2) Add the code for the new theme

At the end of the .ini file, add your theme following this syntax:

[Gui-New Theme]
WindowColor=E0E0E0
TextColor=000000
ListviewBackground=FFFFFF
ListviewText=000000
MenuBackgroundColor=FFFFFF

Replace "New Theme" with a name of your choice (use only letters, numbers and spaces - no special characters) and color codes with your own colors. You can use this color picker to select your colors.

3) Under the [Global] ini file section, update the list of themes offered in the Options window:

AvailableThemes=Grey|Yellow|Light Blue|Light Red|Light Green|New Theme

Again, replace "New Theme" with the name of the new theme (exact same name as in step 2).

4) Choose your new theme

Save the QuickAccessPopup.ini file and restart Quick Access Popup. Select your theme in the Options dialog box, General tab. That's it!

About menu colors
Color management capabilities are limited by QAP’s development framework. Especially for menu background color (the MenuBackgroundColor value above), note that the color of menu text cannot be changed. Since the text must stay black, dark color background should be avoided for menus. Also, the background color behind menu icons cannot be changed.

Why these limitations? QAP could offer more flexibility. But this would be done at the cost of completely redrawing menus instead of using the standard basic Windows command to build menus. This is not in my plan to do it.

About Windows themes
QAP themes has been designed with the "normal" Windows theme (as selected in Windows SettingsPersonalisationThemes). QAP themes may not work well with some Windows themes. If you use Windows themes, you should choose the QAP theme named Windows that will not interfere with Windows themes

Can I backup, import or export my favorites and settings?

First, about backups, QAP is automatically copying daily backups of your main settings file (quickaccesspopup.ini) and keep the backups for the last 5 days in the backup folder selected in the Options, General tab.

If you need more flexibility, the Import/Export Settings QAP feature can be uses for two reasons:

  • create a backup of your favorites and other settings in a file that you can save where you want;
  • exchange favorites and settings between different PCs or different users.

To open the Import/Export Settings dialog box, select File, Import/Export Settings in the menu bar. If you use this command often, you can also add the Import/Export Settings command to your QAP menu by adding a QAP Feature.

In the Import/Export Settings dialog box:

  1. Click the Export or Import buttons.
  2. Choose the Source file to import or the Destination file that will be created (if it does not exist) to store your exported data. The last source and destination files are remembered and displayed as default
  3. Choose to import or export any or all of these settings groups: favorites, hotkeys, alternative menu hotkeys, global settings and themes.
  4. Click the Export or Import button.
  5. Alerts will inform you if existing settings are to be overwritten in the destination file and a report will summarize the completed actions.

Export Tips

  • Starting with v8.1.1, when exporting settings, you can use the following placeholders in the file name, allowing you to save different export files without having to give new file names:
    • %A_Now% will be translated to the current local date-time of your computer and
    • %A_NowUTC% to the current Coordinated Universal Time (still based on you computer time),
    • using YYYYMMDDHH24MISS format,
    • for example, as I write this, the file name my-export-%A_Now%.ini would be converted to my-export-20170228193600.ini.

Import Tips

  • When importing favorites, you can choose to:
    • replace ALL the favorites currently in your QuickAccessPopup.ini file
    • or append the favorite to the existing one.
    • IMPORTANT NOTE: If you choose to append favorites, make sure that there are no duplicates names in the favorites (or submenus) in your existing Main menu and in the favorites in your imported Main menu. Currently, QAP does not check for name duplicates and if a name conflict occurs, your menu could become offset depending on the position (and number) of duplicates.
  • To import settings, the source file content must comply with QuickAccessPopup.ini structure. More info about ini file anatomy here: What is the structure of QAP settings (ini) file?.

On two PCs with a cloud drive (like Dropbox), can I save my QAP settings on this cloud drive?

No, this is not recommended. But there is a better solution.

If you save your settings file (quickaccesspopup.ini) on a cloud drive, you could face synchronisation issues. Let's figure this scenario: 1) you edit your settings on system A but do not save them yet (leaving the Settings window open), 2) then edit your settings on the computer B and save them; 3) finally, back to computer A, you find the Settings window open and Save and Close it. Doing that, you overwrite the changes done on system B and, at best, your cloud drive will show two conflicting versions of your settings file. And there may be other scenarios like this one.

It is a better option to use a Shared menu of type Personal. Then, QAP will monitor changes on the two (or more) computers and will alert you if you have changes on one computer that are not saved on another system.

You can insert your shared menu at the top level of your QAP menu to access it easily. You can also assign a specific keyboard shortcut or mouse button to this menu. Finally, see how user variables can help you if your cloud drive is saved on different root locations on your systems.

More info on shared menus here: Can a submenu be shared on different PCs or by different users?

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