What are the QAP global options?

This page is for Quick Access Popup v10. For options of older versions, see this page.

To open the Options dialog box, in the Customize window, select Options and one of the 14 sections of the dialog box in the menu bar (or hit Ctrl + O).

 

In the General tab

In the Customize Window tab

  • Select if the QAP Customize window is open when QAP is launched.
  • Select if the favorites list and search result list display additional columns with last modification date, creation date and, if the database is enabled, last usage date and usage frequency.
  • Remember the Customize window position (else, the window is centered on the screen).
  • On a multi-monitor system, select if the Customize window is displayed on the active monitor.
  • Automatically add favorites in Main menu at Top of menu or Bottom of menu when added with Add this Folder or Link, Add this Folder or Link Express and Add favorite from the Explorer context menus.
  • On the right side, set the Search scope to all favorites from the Main menu (default) or search only for favorites under the menu currently displayed in the Customize window.
  • Decide if QAP should use the Windows locale settings when searching for favorites (e.g. “é” considered as “e”).

 

 

In the Menu Icons tab

  • Display or hide menu icons, and choose menu icons size.
  • Set the number of rows in the Manage Icons window (keep zero for the maximum). More info here if the window becomes too large.
  • Select if icons are retrieved when refreshing Frequent folders and Frequent files menus (disable this option if some folders or files in the Frequent menus are often offline).
  • Set replacement icons for the standard QAP icon.

In the Menu Appearance tab

  • Display keyboard or mouse shortcuts reminders in menu in short or long format. 
  • On the right side, display hotstrings reminders in menu in short or long format.
  • Select the option to use Display Numeric Menu Shortcuts to launch favorites with your keyboard.
  • Set the number of items in the Recent folders and Recent Files menus.
  • Set the number of items in the Repeat actions menu.
  • Add Close to menus created by QAP allowing to dismiss them if clicking elsewhere does not dismiss them.

In the Popup Menu tab

  • Display the popup menu near the mouse pointer, in the active window or at a fix position.
  • Display the Drives, Recent Folders and Recent Files menus attached or detached from the popup menu.
  • Enable or disable QAP Explorer Context menus (option available only if you installed QAP using the Easy Setup program).
  • Manage the exclusion or inclusion list of applications where the QAP mouse menu trigger is blocked.
  • Use the Get window info button to identify the window to include or exclude.

In the Popup Hotkeys tab

In the Alternative Hotkeys tab

  • Set mouse or keyboard shortcuts, and keyboard modifiers for Alternative menu features.

In the File Managers tab

  • Keep the default file manager Windows Explorer or enable support for Directory OpusTotal Commander or Universal file manager support. After you selected your preferred file manager, fill the additional options as shown below for your file manager.
  • When opening the QAP menu by clicking outside of the Preferred File Manager window (or when another window than this file manager is active), set if you QAP opens the folders in a new window (default) or in the current (or last used) Preferred File Manager window.

In the Snippet and Hotstrings tab

 

In the User Variables tab

In the Database tab

  • Enable or disable the database collecting info from the Recent Items Windows special folder to build the Frequent Folders, Frequent FilesRecent Folders and Recent Files menus and to accelerate the refresh of some dynamic menus.
  • Set the database refresh interval, the number of days considered in the Frequent menus, and maximum size of the database.
  • Flush the content of the database.
  • Show or not a frequency indicator for folders and files in menus and in the Customize window.

In the Menus Advanced Options tab

  • Select where the QAP menu bar is displayed.
  • Open the menu when hitting the QAP menu trigger on the Windows taskbar.
  • Enable automatic refresh of the Shared menus and Live folders menus and set its refresh frequency.
  • Avoid having the Clipboard menu refreshed if its size exceeds a certain limit.
  • Set the maximum number of items in the Live Folders of your menu.

 

In the Launch Advanced Options tab

  • Run  Quick Access Popup as an administrator.
  • Refresh the Windows Apps list at each QAP startup (if disabled, you can refresh it on demand in the Add Favorite dialog box).
  • Set a replacement for the QAP icon in the Notification zone of the Windows task bar in the “file,index” format, for example C:\Folder\MyFile.exe,1).

In the Various Advanced Options tab

How can I make the QAP icon always stay in the Notification Area?

When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area (System Tray) and await your orders. You can click this icon to open the QAP menu.

But icons in the Notification zone have a tendency to fidget and disappear in an obscure sub menu… There is a method to iron the QAP icon in the Notification zone. Follow the instructions for your Windows version:

See also: When do I need to use the QAP icon in the Notifications Area?

Can I replace the QAP standard menu icons with my own custom icons?

You can replace the standard QAP menu icons with your own custom icons. Open the Options, Menu Icons tab where you can enter a list of custom menu icons replacements. See the list of icon codes below.

 

Enter the QAP menu icon replacements in the text box, one by line. Each line must start with the QAP icon name (e.g. iconFolderLive, as found in the table below), followed by the equal sign “=” and the “file,index” of the replacement icon. The “file,index” is the path to the file containing the icon (.ico, .dll or .exe) and the index is the position of the icon in this file, e.g. “C:\Icons\MyFile.dll,1”.

Here is the list of the icons you can replace.

IconPositionQAP icon codeDefault icon
1iconQAP[path]\JLicons.dll,1
2iconAbout[path]\JLicons.dll,2
3iconAddThisFolder[path]\JLicons.dll,3
4iconApplication[path]\JLicons.dll,4
5iconCDROM[path]\JLicons.dll,5
6iconChangeFolder[path]\JLicons.dll,6
7iconClipboard[path]\JLicons.dll,7
8iconClose[path]\JLicons.dll,8
9iconControlPanel[path]\JLicons.dll,9
10iconCurrentFolders[path]\JLicons.dll,10
11iconDesktop[path]\JLicons.dll,11
12iconDocuments[path]\JLicons.dll,12
13iconDonate[path]\JLicons.dll,13
14iconDownloads[path]\JLicons.dll,14
15iconDrives[path]\JLicons.dll,15
16iconEditFavorite[path]\JLicons.dll,16
17iconExit[path]\JLicons.dll,17
18iconFavorites[path]\JLicons.dll,18
19iconFolder[path]\JLicons.dll,19
20iconFonts[path]\JLicons.dll,20
21iconFTP[path]\JLicons.dll,21
22iconGroup[path]\JLicons.dll,22
23iconHelp[path]\JLicons.dll,23
24iconHistory[path]\JLicons.dll,24
25iconHotkeys[path]\JLicons.dll,25
26iconAddFavorite[path]\JLicons.dll,26
27iconMyComputer[path]\JLicons.dll,27
28iconMyMusic[path]\JLicons.dll,28
29iconMyVideo[path]\JLicons.dll,29
30iconNetwork[path]\JLicons.dll,30
31iconNetworkNeighborhood[path]\JLicons.dll,31
32iconNoContent[path]\JLicons.dll,32
33iconOptions[path]\JLicons.dll,33
34iconPictures[path]\JLicons.dll,34
35iconRAMDisk[path]\JLicons.dll,35
36iconRecentFolders[path]\JLicons.dll,36
37iconRecycleBin[path]\JLicons.dll,37
38iconReload[path]\JLicons.dll,38
39iconRemovable[path]\JLicons.dll,39
40iconSettings[path]\JLicons.dll,40
41iconSpecialFolders[path]\JLicons.dll,41
42iconSubmenu[path]\JLicons.dll,42
43iconSwitch[path]\JLicons.dll,43
44iconTemplates[path]\JLicons.dll,44
45iconTemporary[path]\JLicons.dll,45
46iconTextDocument[path]\JLicons.dll,46
47iconUnknown[path]\JLicons.dll,47
48iconWinver[path]\JLicons.dll,48
49iconFolderLive[path]\JLicons.dll,49
50iconIcons[path]\JLicons.dll,50
51iconPaste[path]\JLicons.dll,51
52iconPasteSpecial[path]\JLicons.dll,52
53iconNoIcon[path]\JLicons.dll,53
54iconUAClogo[path]\JLicons.dll,54
55iconQAPadmin[path]\JLicons.dll,55
56iconQAPadminBeta[path]\JLicons.dll,56
57iconQAPadminDev[path]\JLicons.dll,57
58iconQAPbeta[path]\JLicons.dll,58
59iconQAPdev[path]\JLicons.dll,59
60iconQAPloading[path]\JLicons.dll,60
61iconFolderLiveOpened[path]\JLicons.dll,61

Icons by: Icons8

Can I schedule automatic menu refresh for Live folders and Shared menus?

Yes. In Options, Menus Advanced Options tab, check the Enable Scheduled QAP Menu Refresh option. This options refreshes the Live Folders menu and the Shared menus. Set the interval between each refresh (in seconds). Keep in mind that the refresh momentarily disables the popup menu. Minimum interval is 30 seconds and recommended interval is 300 seconds (5 minutes) or more.

The check box Beep before and after refresh enables a short beep that is played at the beginning and the end of the refresh interruption. This helps decide at what frequency schedule the refresh. Do not forget to turn this off when you are set.

 

What’s the QAP settings folder (also known as “working directory”)?

The Settings Folder (called “Working Directory” in v9 and before) is the folder where the QAP settings files (QuickAccessPopup.ini and QAP_Frequent.DB) are saved and updated.

Open the Settings folder

Normally, you would not need to open this folder. But if you want to backup its content or to move it to a new computer, you can open this folder by selecting File, Open QAP Settings Folder in the Customize window menu bar (under QAP v9 or earlier, right-click the QAP icon in the Notification zone and select Open QAP working directory).

Location with Easy Setup installation (EXE file)

If you installed QAP using the “one-step installation” procedure using the EXE setup file, the working directory is:

  • for new v10 installations: [user folder]\Documents\Quick Access Popup
    (for example, C:\Users\Jean\Documents\Quick Access Popup)
  • if you first installed QAP with v9 or earlier, the settings folder is
    [user folder]\AppData\Roaming\Quick Access Popup
    (for example, C:\Users\Jean\AppData\Roaming\Quick Access Popup).

With QAP v10 (or more recent), users with Easy Setup installation can change the Settings folder in Options, General tab. Select the new folder in the Settings Folder text box and click Save.

When saving the new location, QAP asks why you want to change the Settings Folder location.

  • If you want to copy your current settings to a new location and run QAP from this location in the future, select Copy.
  • If you want to use the setting already found in this new location when QAP will be restarted, click New. If this location does not contain QAP settings (namely, the quickaccesspopup.ini file), new settings files will be created in this folder.

In both cases, the settings files in the original (old) folder are not deleted. Remove them at your convenience after you completed the operation at your satisfaction.

Location with Portable installation (ZIP file)

If you preferred the portable installation, by default the Settings Folder is where the QuickAccessPopup.exe program is running.

In this type of installation, you can set a different Settings Folder by editing the QAP shortcut in the Startup folder (or create your own shortcut) and set the working directory in the Start in: field of the shortcut.

Alternatively, you could also set the Settings Folder using a the “/Working:” command-line parameter. For example:

C:\MyFolder\QuickAccessPopup.exe /Working:C:\MySettings

The “/Working:” parameter can be set at the command line, in a Windows file shortcut or in the current user registry Run key for Quick Access Popup.

This parameter has precedence on the Settings Folder value in the Options, General tab.

Note: If you only need to use QAP with an alternative settings file temporarily, see Can I load QAP with an alternative settings file?

Can I block the QAP menu trigger (Middle Mouse Button) if it interfere with one of my other apps?

Yes. There may be some applications where the user does not want the QAP menu mouse trigger (by default, Middle Mouse Button) to interfere with the app’s normal behavior. QAP allows to block the QAP mouse menu based on the window title, window class or process name.

But, before considering blocking hotkeys, you could first see if another hotkey would best fit your needs. If yes, use the Options window, tab Popup Hotkeys to select different triggers for the QAP menu.

If you prefer the exclusion approach, open the Popup Menu tab in the Options. In the Mouse trigger Blacklist or Whitelist text zone, select the exclusion (Blacklist) or inclusion (Whitelist) approach and enter any part of the window title of the application to exclude or include (the window title is what appears in the top horizontal bar of the window). You can enter multiple exclusions, one per line.

 

For example, to exclude Google Chrome and Microsoft Word applications, select Blacklist and enter the following two lines in the exclusion list:

Google Chrome
Microsoft Word

Click Save and try the to open the menu again in these windows. The menu won’t show up. The QAP hotkey is disabled and the Middle Mouse Button click is sent to the target window as if QAP was not running.

Excluding dialog boxes

By default, QAP will only block the mouse hotkey in the app’s main window. You can also disable the mouse hotkey in app’s dialog boxes by adding the prefix * (asterisk) to the title or the class name, for example:

*3D Studio

In this example, the mouse hotkey will be blocked in both the 3D Studio Max main window and in its dialog boxes.

To be more specific

Using this technique, there may be situation where a window title in another app could include one of the exclusion strings you entered. For example, if you save a file in Notepad under the name “My Microsoft Word tips and tricks.txt”, this window would be excluded because it includes the string “Microsoft Word”. But you can be more specific with this:

- Microsoft Word

Adding the dash and space at the beginning of the string will exclude Word windows because the app name in the Word’s title bar is always preceded by the document name and a dash between spaces.

To be a bit more technical

Another way to be more specific is to enter part of the app’s “window class name”. For example, Word’s windows class name is “OpusApp” and Chrome’ windows class name is “Chrome_WidgetWin”. So, these two exclusion lines could be:

Chrome_WidgetWin
OpusApp

You can also exclude an application based on its process name. This is a solution for applications having variable class names. Usually, the process name is the file name of the application’s executable file, for example the Chrome process name is “chrome.exe” and the Word process name is “winword.exe”. So, the exclusions list could also be:

winword.exe
chrome.exe

How can I find a window class name, process name or a window title if the app has no title bar?

To identify the window you want to exclude, use the Get window info button at the bottom of the Exclusions list in the Options dialog box. It will prompt you to click in the target window with the QAP menu hotkey (Middle Mouse Button) and will copy the window title, class name and process name in your Clipboard. Paste this info in the exclusion list and edit it to remove unnecessary parts as described above.

 

There are other tools to gather more info about windows. I recommend this freeware utility: WinLister by NirSoft.

Can I change the colors of the Customize window or the popup menu?

You can choose Quick Access Popup colors for Customize window and other dialog boxes. You can also change the popup menu background color (see About menu colors, below).

Colors are managed using “themes”. The available themes are listed in the Options dialog box, General tab. Themes can be edited or added in the QAP settings file. Here are the instructions if you want to edit or add themes.

1) Open the quickaccesspopup.ini file

See How can I edit the file QuickAccessPopup.ini?

2) Add the code for the new theme

At the end of the .ini file, add your theme following this syntax:

[Gui-New Theme]
WindowColor=E0E0E0
TextColor=000000
ListviewBackground=FFFFFF
ListviewText=000000
MenuBackgroundColor=FFFFFF

Replace “New Theme” with a name of your choice (use only letters, numbers and spaces – no special characters) and color codes with your own colors. You can use this color picker to select your colors.

3) Under the [Global] ini file section, update the list of themes offered in the Options window:

AvailableThemes=Grey|Yellow|Light Blue|Light Red|Light Green|New Theme

Again, replace “New Theme” with the name of the new theme (exact same name as in step 2).

4) Choose your new theme

Save the QuickAccessPopup.ini file and restart Quick Access Popup. Select your theme in the Options dialog box, General tab. That’s it!

About menu colors
Color management capabilities are limited by QAP’s development framework. Especially for menu background color (the MenuBackgroundColor value above), note that the color of menu text cannot be changed. Since the text must stay black, dark color background should be avoided for menus. Also, the background color behind menu icons cannot be changed.

Why these limitations? QAP could offer more flexibility. But this would be done at the cost of completely redrawing menus instead of using the standard basic Windows command to build menus. This is not in my plan to do it.

About Windows themes
QAP themes has been designed with the “normal” Windows theme (as selected in Windows SettingsPersonalisationThemes). QAP themes may not work well with some Windows themes. If you use Windows themes, you should choose the QAP theme named Windows that will not interfere with Windows themes

How can I control how the Frequent Items database works?

The features described in this page require Quick Access Popup v9.2 or more recent.

Setting up the Frequent Items database

The first time QAP is launched, it installs the SQLite files required to collect data about your Windows and QAP usage. These files are saved in the same folder where is installed the Quick Access Popup executable file.

A database named QAP_Frequent.DB is then created in the QAP settings folder. Periodically (by default every minute), QAP stores in this database the Recent Items collected from Windows since the last update. This very light background process is unnoticeable from a performance point of view.

QAP also logs in this database your QAP menu usage. It allows to track recent folders open in QAP that would not be added to the Windows Recent Items. In a future release, it will also allows to produce some stats on your QAP usage (strictly for your personal use).

For more curious and technical users wishing to browse this database, I recommend the use of the free app SQLite Browser (this tool is not required for normal users).

Configuring the Frequent Items database

You can set the parameters of the Frequent Items database in Options. Under the Database tab, you can enable or disable the database. If is is disabled, the Frequent Folders and Frequent Files menus will be empty (you can remove them in the Customize window).

 

When enabled, the database is refreshed by default every 60 seconds. You can change this under Collection and refresh interval (seconds).

You can also set the period considered when building the Frequent menus. For example, if you would like to see your most used items in the last week, set the Number of days to take into account in Frequent Items menus to 7. By default, the period is of 30 days. You can also increase it if you prefer to see your long term most used items.

By default the database size is limited to 3 MB. This should be enough for 30 days of normal use of QAP. But if you are an intensive user or if you wish to keep a longer period, increase this size. There is no limit to the number of days or size of the database. When the size limit is exceeded, oldest items are removed until the maximal size is respected.

If you would like to see the ranking of items in the Frequent menus, enable the Show frequency index in “Customize” window and menus. This will show that value for each item in the menus and also in the Customize window for item found in the database.

Finally, if, for privacy or any other reason, you want to delete the database content, click the Flush Frequent Items from database button. This will delete all items from the database. After you restart QAP, the Frequent and Recent items menus will be empty. If you keep the database enabled, these menus will be repopulated as new contents from the Windows Recent Items will be added, starting at the time of the last collection.

If files in the database goes offline

In Options, Menu Icons tab, the checkbox Retrieve icon when refreshing Frequent folders and Frequent files menus (avoid if you often have offline files) tells QAP to retrieve file or folder icons when refreshing the Frequent Folders and Frequent Files menus. If you sometimes have offline network files in your Recent Items Windows folder (for example, if your portable computer is attached to network drives at work but not when you are outside office), you should avoid enabling this option (the QAP menu would get longer and longer to show up when you invoke it). This option is enabled by default. If you work with files on network servers or if these servers are always connected to your PC, disable this option to retrieve custom folder icons and more file icons.

What if the Recent menus remains empty?

The Recent Folders and Recent Files menus are populated from the Windows Recent Items folder. Check if you have recent folders and files in this system folder:

C:\Users\Username\AppData\Roaming\Microsoft\Windows\Recent
(replace “Username” with your own user name)
or enter
%APPDATA%\Microsoft\Windows\Recent Items

If this folder is empty (or outdated), enable it in Window Settings. See instructions on one of these pages: for Windows 10 or Windows 7.

Can I backup, import or export my favorites and settings?

First, about backups, QAP is automatically copying daily backups of your main settings file (quickaccesspopup.ini) and keep the backups for the last 5 days in the backup folder selected in the Options, General tab.

If you need more flexibility, the Import/Export Settings QAP feature can be uses for two reasons:

  • create a backup of your favorites and other settings in a file that you can save where you want;
  • exchange favorites and settings between different PCs or different users.

Note: before QAP v10.3.2, the import/export feature had an undocumented size limitation. This was an issue if the size of the [Favorites] section of you settings file was larger than 65,532 characters. This is why, for safety, it is mandatory to update QAP to v10.3.2 (or more recent) before using the Import/Export Settings commands.

To open the Import/Export Settings dialog box, select File, Import/Export Settings in the menu bar. If you use this command often, you can also add the Import/Export Settings command to your QAP menu by adding a QAP Feature.

In the Import/Export Settings dialog box:

  1. Click the Export or Import buttons.
  2. Choose the Source file to import or the Destination file that will be created (if it does not exist) to store your exported data. The last source and destination files are remembered and displayed as default
  3. Choose to import or export any or all of these settings groups: favorites, hotkeys, alternative menu hotkeys, global settings and themes.
  4. Click the Export or Import button.
  5. Alerts will inform you if existing settings are to be overwritten in the destination file and a report will summarize the completed actions.

Export Tips

  • Starting with v8.1.1, when exporting settings, you can use the following placeholders in the file name, allowing you to save different export files without having to give new file names:
    • %A_Now% will be translated to the current local date-time of your computer and
    • %A_NowUTC% to the current Coordinated Universal Time (still based on you computer time),
    • using YYYYMMDDHH24MISS format,
    • for example, as I write this, the file name my-export-%A_Now%.ini would be converted to my-export-20170228193600.ini.

Import Tips

  • When importing favorites, you can choose to:
    • replace ALL the favorites currently in your QuickAccessPopup.ini file
    • or append the favorite to the existing one.
    • IMPORTANT NOTE: If you choose to append favorites, make sure that there are no duplicates names in the favorites (or submenus) in your existing Main menu and in the favorites in your imported Main menu. Currently, QAP does not check for name duplicates and if a name conflict occurs, your menu could become offset depending on the position (and number) of duplicates.
  • To import settings, the source file content must comply with QuickAccessPopup.ini structure. More info about ini file anatomy here: What is the structure of QAP settings (ini) file?.

On two PCs with a cloud drive (like Dropbox), can I save my QAP settings on this cloud drive?

No, this is not recommended. But there is a better solution.

If you save your settings file (quickaccesspopup.ini) on a cloud drive, you could face synchronisation issues. Let’s figure this scenario: 1) you edit your settings on system A but do not save them yet (leaving the Settings window open), 2) then edit your settings on the computer B and save them; 3) finally, back to computer A, you find the Settings window open and Save and Close it. Doing that, you overwrite the changes done on system B and, at best, your cloud drive will show two conflicting versions of your settings file. And there may be other scenarios like this one.

It is a better option to use a Shared menu of type Personal. Then, QAP will monitor changes on the two (or more) computers and will alert you if you have changes on one computer that are not saved on another system.

You can insert your shared menu at the top level of your QAP menu to access it easily. You can also assign a specific keyboard shortcut or mouse button to this menu. Finally, see how user variables can help you if your cloud drive is saved on different root locations on your systems.

More info on shared menus here: Can a submenu be shared on different PCs or by different users?

Can I move my configuration from one PC to another?

Yes. First install QAP on the new PC and copy/replace the newly created quickaccesspopup.ini file with the one copied from your previous PC. The quickaccesspopup.ini file can be found in the QAP working directory.

All your favorites, hotkeys and preferences from the Options will be preserved. Of course, only favorite folders, documents or applications with the same location on the new PC or having portable locations will work. Also, most Special folders favorites will work as-is on the new PC. For Special folder favorites that do not work, delete them and add them again using the Add Favorite button.

However, if you are moving from a portable installation to an “easy setup” installation (or vice-versa), you should read this: Can I change from/to “easy setup” and “portable installation” without loosing my favorites?

 

Can I change from/to “easy setup” and “portable installation” without loosing my favorites?

You can switch from Portable to Easy setup installation or vice-versa without loosing your favorites. But it is recommended to follow this short procedure.

1 a) Switching from Portable to Easy Setup installation

  1. Copy your latest settings file from your current QAP working directory to your Desktop (or any other location of your choice). Your working directory is where your portable QAP is installed.
  2. Reinstall QAP following Easy Setup wizard steps.
  3. At the end of the installation procedure, QAP is launched with the default configuration for an Easy Setup installation. Continue with steps under 2) Importing the favorites from your previous installation below.

1 b) Switching from Easy Setup to Portable installation

  1. Copy your latest settings file from your current QAP working directory to your Desktop (or any other location of your choice). For QAP before v10, your working directory is under the User directory (for example, C:\Users\Jean\AppData\Roaming\Quick Access Popup). For QAP v10 (or more recent), the working directory is shown in the Options, General tab under Settings Folder.
  2. Unzip the QAP portable ZIP file in a new (empty) folder following these instructions. Do not install it in a system-protected folders like those under C:\Program Files or C:\. This could prevent QAP from saving your configuration.
  3. Launch QAP from this folder (choose the QuickAccessPopup-32-bit.exe or QuickAccessPopup-64-bit.exe version depending on your system).
  4. QAP is launched with default configuration for a Portable installation. Continue with steps under 2) Importing the favorites from your previous installation below.

2) Importing the favorites from your previous installation

  1. For QAP before v10, right-click the QAP icon in the Notification zone and select Settings file options… and, in the submenu, Import/Export Settings. For QAP v10 (or more recent), select File, Import/Export Settings
  2. In the Import/Export Settings dialog box, click the Import option.
  3. Click the Browse button to select the backup of your previous settings file on your Desktop.
  4. Uncheck Global Settings and main menu hotkeys. This is recommended because some settings are specific to Easy Setup or Portable installation and should not be replaced.
  5. Click Import. Confirm that you want to replace the favorites and settings in the default menu created when you first launched QAP.
  6. After QAP is relaunched with its new installation, take a minute to reselect your global preferences in the Options dialog box.

Note: before QAP v10.3.2, the import/export feature had an undocumented size limitation. This was an issue if the size of the [Favorites] section of you settings file was larger than 65,532 characters. This is why, for safety, you should update QAP to v10.3.2 (or more recent) before using the Import/Export Settings commands.

If you must stay with an earlier release, you should copy the [Favorites] section manually from the quickaccesspopup.ini file from your previous installation and paste to replace the [Favorites] section of the same file in your new installation.

Differences between Easy Setup and Portable settings

There are very little differences in the way QAP works whatever you select the Setup mode or the Portable mode. In general, setting up QAP in Setup mode is simpler and answers most needs. The Portable mode give user more control and allows to use QAP on a machine having to copy files on it or change the hosts system configuration.

The QAP files are installed…

  • Setup mode: … using the setup program who is copying the QAP files under the C:\Programs File\Quick Access Popup\ folder, the QAP icons files in C:\ProgramData\JeanLalonde\JLicons.dll and the setting and database files in C:\Users\YourUserName\AppData\Quick Access Popup\ (for QAP pre-v10) or in My Documents\Quick Access Popup (for QAP v10).
  • Portable mode: … by the user who is unzipping the QAP zip file to the folder of his choice, including the icons, settings and database files.

When QAP is running…

  • Setup mode: … its working directory is C:\Users\YourUserName\AppData\Quick Access Popup\ (for QAP pre-v10) or in My Documents\Quick Access Popup (for QAP v10). Temporary files are saved under this folder unless user selected another folder in Options.
  • Portable mode: … its working directory is the folder where QAP is running. Temporary files are saved under this folder unless user selected another folder in Options.

The QAP is uninstalled and its files are removed…

  • Setup mode: … using the standard uninstall command in Windows Control Panel or in Quick Access Popup menu under Start menu; this command remove all files under Programs but keep the settings files in its working directory.
  • Portable mode: … by the user who must manually delete the folder created to run QAP, taking care of keeping a copy of the settings file quickaccesspopup.ini if necessary.

The QAP shortcut in the Startup folder…

  • Setup mode: … is created automatically for you if you use for pre-v10 (QAP v10 or more recent uses an entry in the Windows registry to run QAP at startup).
  • Portable mode: … must be created by the user by selecting the checkbox in Options.
  • See: What are the QAP global options?

The QAP entries in the Windows Explorer context menu…

The Check for update command…

The Usage Monitoring module (starting in v9.2)…

  • Setup mode: … is set ON by default.
  • Portable mode: … is set OFF by default and can be enabled in Options.

 

Can I set the QAP settings file location from the command line or a file shortcut?

You can set the settings file location from command-line using the parameter “/Settings:”, for example:

"C:\Program Files\Quick Access Popup\QuickAccessPopup.exe" "/Settings:C:\Users\UserName\Documents\Quick Access Popup\My Settings.ini"

Use separate double-quotes for application file and for parameter if the location includes one or more spaces.

If you create a file shortcut (.lnk file) for QAP, insert the command in the Target field.

The Settings file location can include environment variable (like %userprofile%) and supports relative paths based on the QAP working directory. See Can I use system environment variables in favorite paths? and Can I use relative paths in favorite settings?

Note 1: If you only need to change the QAP settings file temporarily, see: Can I load QAP with an alternative settings file?

Note 2: Changing the QAP settings file location does not change the QAP Settings Folder (aka Working Directory). Other settings files (like QAP_Frequent.DB) will still be read or updated in the active Settings folder. See how to change the Settings Folder if you want this change to be persistent for your future use of QAP.

Can I load QAP with an alternative settings file?

To load an alternative settings (.ini) file, select in the menu bar File, Switch Settings file. Choose the alternative file and confirm that you want to reload QAP with these new settings.

When the new settings file is loaded, the Edit QuickAccessPopup.ini entry in the system menu is changed with the name of the alternative file.

If you wish to revert to the default settings file QuickAccessPopup.ini, in the menu bar, select File, Switch to default settings file.

If you prefer to control QAP startup with your own Windows file shortcut (.lnk file), see: Can I set the QAP settings file location from the command line or file shortcut?

If you installed QAP in Portable mode (with the .ZIP file) and enabled the Run at Startup option, the alternative settings file name is saved in the Startup shortcut used to launch QAP at Windows startup. When you reload Windows, QAP is loaded with the alternative settings. However, if you load QAP using the Start menu or command line, the default settings file QuickAccessPopup.ini is loaded.

If you installed QAP in Easy Setup mode (with the .EXE file), QAP is always launched with the default settings file.

Note: Loading an alternative QAP settings file location does not change the QAP Settings Folder (aka Working Directory). Other settings files (like QAP_Frequent.DB) will still be read or updated in the active Settings folder. See how to change the Settings Folder if you want this change to be persistent for your future use of QAP.

How can I edit the file QuickAccessPopup.ini?

Normally, the QAP settings can be modified using the QAP Settings and Options windows and you don’t need to edit the .ini file containing your favorites and your preferred configuration.

For some specific operation, you may need to edit this file named QuickAccessPopup.ini that can be found in the QAP working directory. You can open this file using any text editor. But the easiest way to open the settings file is to use select the File, Edit QuickAccessPopup.ini in the QAP menu bar.

The file will be open in your default text editor for ini files (Notepad if you did not change it in Windows).

For more information about the settings file, see What is the structure of QAP settings (ini) file? and What are the values in the QAP settings (ini) file?.

 

What is the structure of QAP settings (ini) file?

The following information is for advanced users who need to change the QAP settings by editing the QuickAccessPopup.ini file saved in the QAP working directory. See also How can I edit the file QuickAccessPopup.ini?

The ini file format described in this page also applies to shared menus, exported settings file and to import settings files. See also What are the values in the QAP settings (ini) file? for detailed reference info.

Regular users should not be required to edit these files except in rare situations described in the FAQ or in the Support page.

[Global] Section

This section contains settings managed in the Options dialog box or managed internally by QAP.

[Global]
LanguageCode=EN
NavigateOrLaunchHotkeyMouse=MButton
NavigateOrLaunchHotkeyKeyboard=#w
PowerHotkeyMouseDefault=+MButton
PowerHotkeyKeyboardDefault=+#A
Check4Update=1
DisplayIcons=1
DisplayMenuShortcuts=0
IconSize=32
...

See the description of these QuickAccessPopup.ini variables.

See also the special [Global] values for Shared menus below.

[Favorites] Section

This section contains the favorites found in your QAP menu. It starts with the first item in your main menu (“Favorite1=…”) and ends with a line with a favorite of type “Z” (“Favorite7=Z” in the following example). When a submenu is added to your menu, it starts with a line of type “Menu” and ends with a line of type “Z” (“Favorite5=Z” below) and it continues with the content of the previous menu. Submenus can be nested at will. FavoriteN numbers must be consecutive. Menu loading stops at first missing N.

For example:

[Favorites]
Favorite1=Folder|Name of folder in main menu|...
Favorite2=Document|Name of document in main menu|...
Favorite3=Menu|Submenu name|...
Favorite4=Folder|Name of folder in submenu|...
Favorite5=Z
Favorite6=Folder|Name of next folder in main menu|...
Favorite7=Z

Format of each line:

[Favorites]
FavoriteN=FavoriteType|FavoriteName|FavoriteLocation|FavoriteIconResource|FavoriteArguments|FavoriteAppWorkingDir|FavoriteWindowPosition|FavoriteLaunchWith|FavoriteLoginName|FavoritePassword|FavoriteGroupSettings

FavoriteN= where N is a number starting at 1. One favorite line contains infos delimited by | (pipe), real pipes in values being replaced with the sequence “Сþ€” in ini file for all values except fields 1, 7 and 8.

Favorite fields order and names:
1 FavoriteType
2 FavoriteName
3 FavoriteLocation
4 FavoriteIconResource
5 FavoriteArguments
6 FavoriteAppWorkingDir
7 FavoriteWindowPosition
8 FavoriteLaunchWith
9 FavoriteLoginName
10 FavoritePassword
11 FavoriteGroupSettings

Example

[Favorites]
Favorite1=Folder|Windows|C:Windows|C:WindowsSystem32shell32.dll,298|||||||
Favorite2=Document|My Notes|C:Docsnotes.txt||||||||

Info on the internal data structure of each element and on special uses of some items can be found on QAP’s wiki (section Favorite Object Model).

[Favorites-backup] section

Each time the favorites are saved using QAP, a [Favorites-backup] section is created with the current content of the [Favorites] section. Be careful to edit the current [Favorites] section and not its backup.

Themes settings

[Gui-Grey] and other sections starting with “Gui-” are theme descriptions. More info on themes in this page: Quick Access Popup Color Themes.

[AlternativeMenuHotkeys] section

This section contains the hotkey (shortcuts) settings managed in the Alternative Menu Hotkeys tab of the Options dialog box.

[LocationHotkeys] section (deprecated after v8.7.1.1)

Up to version v8.7.1.1, this section contained the favorites hotkey (shortcuts) settings managed in Change hotkey dialog box. You can open this dialog box in the Shortcut section of the Menu Options tab in the Add/Edit Favorite dialog box or in the the Manage Hotkeys dialog box.

From v8.7.1.93, shortcuts are saved in the [Favorites] section as parameter #20 (see object model).

Import and Export ini files

The files created when your export settings comply to the format described in this page. Files imported must also comply with this format. However, they could include any or all of these settings sections: Favorites, Hotkeys, Alternative menu hotkeys, Global settings and Themes. More info on import/export commands here: Can I backup, import or export my favorites and settings?

Shared menus

Shared menu are saved in ini files complying to the format described in this page. But they contain only a [Favorites] section as described earlier and a special [Global] section with shared menu specific variables. More information about shared menu settings file: What is the content of a shared menus settings file (for advanced users)?

What are the values in the QAP settings (ini) file?

Normally, the QAP settings can be modified using the QAP Customize and Options windows and you don’t need to edit the .ini file containing your favorites and your preferred configuration. But if, for some specific operation, you need to edit this file named QuickAccessPopup.ini, see How can I edit the file QuickAccessPopup.ini? in the FAQ. See also What is the structure of QAP settings (ini) file? for an explanation of the settings files organization.

The following list describe all variables found in the QuickAccessPopup.ini file with a reference to the FAQ page about the related feature.

This info is reserved to QAP advanced users who know what they do and do it at their own risk. QAP does not always validate the info entered directly in the settings file before using it, which could lead to unpredictable results. Handle with care…
 

NameDefaultDescriptionLien
ActiveFileManager1File manager used when opening a folder in a new window
1: WindowsExplorer
2: DirectoryOpus
3: TotalCommander
4: QAPconnect (about 50 other file managers)
Help
AddAutoAtTop1 (true)Add new favorite at the top (if true) or bottom (if false) when adding with commands "Add This Folder", "Add This Folder Express" or with QAP Explorer Context menus.Help
AddCloseToDynamicMenus1 (true)Add a close menu allowing to dismiss the QAP menu. This menu entry can be turned off if user prefer to dismiss the menu by click elsewhere (but this is known as not working 100% of times)Help
AlternativeHotkeyKeyboard+#WKeyboard hotkey to open the QAP Alternative menu ("+" stands for Shift and "#" for Windows)Help
AlternativeHotkeyMouse+MButtonMouse button to open the QAP Alternative menu ("+" stands for Shift and "MButton" for middle mouse button)Help
AlternativeTrayIcon(none)File path of an image to use as a replacement for standard QAP icon in the Notification zoneHelp
AvailableThemesWindows|Grey|Light Blue|Light Green|Light Red|YellowList of themes described in this settings fileHelp
BackupFolder(working directory)Location of the backups of quickaccesspopup.ini file (also supported in Shared menus with QAP v10+)Help
ChangeFolderInDialog0 (false)Allow QAP to change folder in file dialog boxesHelp
ChangeFolderInDialogAlertRead0 (false)Confirm that user read the info about risk of trying to change folder in a "non-file" dialog boxHelp
Check4Update0 (false, for portable) / 1 (true, for setup)Allow QAP to check on QAP website if a new version is availableHelp
DefaultMenuBuilt0 (false)Informs QAP that the default menu "My QAP Esssentials" and "My Special Folders" were built (normally at first QAP execution)Help
DiagMode0 (false)Enable diagnostic mode for debugging purpose (collecting data in the file QuickAccessPopup-DIAG.txt while executing specific functions)
DirectoryOpusNewTabOrWindow(none)Parameter sent to Directory Opus when opening a folder in a new window or tab ("NEW" or "NEWTAB")Help
DirectoryOpusPath(none)Path to the executable file of the file manager Directory OpusHelp
DirectoryOpusUseTabs1 (true)Instructs QAP to open folders in a new tab (if true) or in a new instance of Directory Opus (if false)Help
DisplayIcons1 (true)Instructs QAP to display menu iconsHelp
DisplayMenuShortcuts0 (false)Instructs QAP to display menu shortcuts (numbers or letters allowing to select menu item by hitting its number or letter)Help
DisplayTrayTip1 (true)Instructs QAP to display the popup in the Notification zone when menu is ready after startupHelp
DynamicMenusRefreshRate10000Number of milliseconds between background refresh of dynamic menus (not used at this time)Help
ExclusionMouseList(none)List of applications or windows where the QAP main menu mouse trigger will be ignored; part of the window title or window class name, separated by vertical bar (|); if prefixed by "*", the exclusion also apply to app's dialog boxesHelp
ExplorerContextMenus1Indicate if Explorer context menu were enabled by setup program or by QAP in Options, or disabled in QAP Options. Chaging this value in setings file have no effect and should be avoided.Help
ExternalMenusCataloguePath(none)Path to the catalogue root on a shared driveHelp
ExternalMenusCataloguePathReadOnly0 (false)When set to "1" prevent user from enabling/disabling the catalogue or changing its path in the Options dialog boxHelp
HotkeyReminders3Display hotkey reminders in menu in short or long format
1: Do not display
2: Display abbreviated names
3: Display full names
Help
IconSize32Size of icons in QAP menu, in pixelsHelp
IconsManageRows(none)Number of rows to display in the Manage Icons windowHelp
LanguageCodeENCode of the active language ("FR", "PT-BR", etc.)Help
LastExportFile(none)File of the last Export settings action, proposed as default for next exportHelp
LastExportFolder(working directory)Folder used for the last Export settings actionHelp
LastImportFolder(working directory)Folder used for the last Import settings actionHelp
LastModified(none)(Used in shared menus settings file only) Last file modification date-time of the shared menu ini file, taken from the file system and is be independent from various user's clocks or time zones. It is stored in the "yyyymmddhh24miss" format. Used to detect if a shared menu file was modified by another user since QAP was loaded.Help
LastVersionUsedAlpha0.0Last alpha version used (for internal use)
LastVersionUsedBeta0.0Last beta version used (for internal use)
LastVersionUsedProd0.0Last version used (for internal use)
LatestVersionSkipped0.0Last version skipped using the Check for update command (for internal use)
LatestVersionSkippedBeta0.0Last beta version skipped using the Check for update command (for internal use)
LeftControlDoublePressed0 (false)Open the QAP main menu by pressing the Left Control key twice within 400 ms (if 1)Help
MenuName(none)(Used in shared menus settings file only) Name of a shared menu shown in various dialog boxes and used as default name when user adds the shared menu from the Shared Menus CatalogueHelp
MenuReservedBy(none)(Used in shared menus settings file only) Windows logon name and computer name of the user currently editing the shared menu, menu is not reserved if emptyHelp
MenuType1(Used in shared menus settings file only) Type of shared menu: 1 (Personal), 2 (Collaborative) or 3 (Centralized)Help
NavigateOrLaunchHotkeyKeyboard#WKeyboard shortcut showing the QAP main menuHelp
NavigateOrLaunchHotkeyMouseMButtonMouse button/keyboard combination showing the QAP main menuHelp
NbLastActions10Maximum number of items in the Repeat Last Actions menuHelp
NbLiveFolderItemsMax500Maximum number of items in a menu (including submenus) for a Live Folder favoriteHelp
OpenMenuOnTaskbar1 (true)Allow the popup menu mouse hotkey to open the QAP menu when clicked over the Windows taskbarHelp
PopupFixPosition20,20Coordinate where the QAP popup menu is shown (x, y) when the PopupMenuPosition is set to "At fix position" (3) or as close as possible to it; x can be greater than the first screen limit to display the menu on a second screenHelp
PopupMenuPosition1Display the popup menu near the mouse position (1), at top-left of the active window (2) or at a fix positionHelp
QAPconnectFileManager(none)Name of the selected external file manager as it appears between square brackets in the QAPconnect.ini fileHelp
QAPconnectNewTabOrWindow(none)Instructs QAP to open folders in a new tab (if true) or in a new instance of the file manager selected in the QAPconnect list (if false)Help
QAPconnectPath(none)Path to the executable file of the file manager selected in the QAPconnect listHelp
RecentFoldersMax10Number of items to show in the Recent Folders menuHelp
RememberSettingsPosition1 (true)Remember the QAP Settings position when QAP is closed open the Settings at this location at next launchHelp
RightControlDoublePressed0 (false)Open the QAP main menu by pressing the Right Control key twice within 400 ms (if 1)Help
RunAsAdminfalseLaunch QAP with administrative privileges (from v8.7.1)Help
SearchWithStats0 (false)Select if the favorites list and search result list display additional columns with last modification date, creation date and, if the database is enabled, last usage date and usage frequency.Help
SettingsPosition-1 (center at minimal size)Position where Settings window will be displayed if RememberSettingsPosition option is 1 (true); X,Y,W,H (left, top, width and height)Help
Startups1Number of startups since the ini file was created (for internal use)
SwitchSettingsFolder(working directory)Folder of the last switched settings file, used as default for next switch actionHelp
ThemeWindowsCurrent theme used for Settings, various dialog boxes and popup menu colors, one of the themes in AvailableThemesHelp
TotalCommanderNewTabOrWindow(none)Parameter sent to Total Commander when opening a folder in a new window or tab ("/O /T" or "/N")Help
TotalCommanderPath(none)Path to the executable file of the file manager Total CommanderHelp
TotalCommanderUseTabs1 (true)Instructs QAP to open folders in a new tab (if true) or in a new instance of Total Commander (if false)Help
TotalCommanderWinCmd(none)Location of the wincmd.ini file whre are read the Total Commander hotlistHelp
UnderstandChangeFoldersInDialogRisk0 (false)Flag that uer read and accepted the caution note about trying to change forler in a non-file dialog boxHelp
UseClassicButtons0 (false)Display old back and white buttons in Settings windowHelp
UserBanner(none)Optional text added to the app name in the Settings window header, no validation of lenght, keep it short
WaitDelayInDialogBox100delay in milliseconds when changing folder in dialog box to help with an intermittent issue in in some apps like FirefoxHelp
WaitDelayInSnippet40|80|180Duration in milliseconds of three delays inserted while pasting text snippets (from v8.7.1.94)Help
WriteAccessMessage(none)(Used in shared menus settings file only) Message displayed to user having only read-only access to a centralized menu when they try to edit the menu. It can be used to direct the user to the menu administrator.
WriteAccessUsers(none)(Used in shared menus settings file only) Users who can edit a centralized shared menu, one or multiple Windows logon names, separated by coma or semi-colonHelp
SearchFromMain1 (true)When searching, scan favorites starting from Main menu (if false, searching starts from the menu currently displayed in the "Customize" window)
SearchWithLocale1 (true)When searching favorites in the "Customize" window, use the locale settings (e.g. making "�" considered as "e")

Why converting the settings file to Unicode?

From its beginning, Quick Access Popup is built with an Unicode architecture. This allows QAP to handle any type of characters and to be translated to any language.

However, last summer, thanks to a bug report from a Turkish user, I realized that the QuickAccessPopup.ini settings file was created using the ANSI encoding instead of Unicode. In his example, he found that a favorite folder including an “i without dot” like “D:\Yazılar\” was saved to the settings file as “D:\Yazilar\” with a dot on the “i”. The favorite was working well just after he created it. But as soon as the favorite was saved to settings and reloaded, the “ı” was converted to an “i” with a dot, making his favorite unusable.

“What makes Unicode so beneficial? Arguably that it, in essence, enables any character, letter or symbol to be represented using one single standard.”

To know more about Unicode, read this very good post: Unicode 101: An Introduction to the Unicode Standard. For a more technical reference, see this Wikipedia page.

QAP users are coming from everywhere around the world and Unicode encoding offers better support for international languages. This is why, starting with QAP v8.6, at startup, QAP prompts users of previous versions to convert the QuickAccessPopup.ini file to Unicode. This dialog box will be shown to the user only one time, and only if the QAP settings file is encoded with ANSI.

User can click:

  • Yes convert to Unicode to do the conversion;
  • No keep ANSI to keep its actual file encoding (a flag is added to the settings file to remember not to prompt the user again with this dialog box);
  • Ask me next time to prompt the user again at next QAP launch.

The only reason for choosing No would be if you encounter an issue after the conversion. From my tests, errors would occur only if you did some unusual manipulations of your settings file (see note 2). For the majority of users, the conversion should be done seamlessly.

If, after the Unicode conversion, you wish or need to return to the ANSI format, here is how to revert the conversion and return to the previous version:

  1. Make sure QAP is closed
  2. Go to the QAP working directory.
  3. Delete or rename the converted QuickAccessPopup.ini file.
  4. Rename QuickAccessPopup.ini-ANSI-BK to QuickAccessPopup.ini.
  5. Restart QAP and select No keep ANSI encoding.

Note: If your settings file was saved at some point using the UTF-8 No BOM encoding, this could cause issues (because this type of encoding cannot be distinguished from the ANSI encoding). But in normal use, Windows settings files (.ini) are always saved as ANSI or Unicode UTF-16 (Big Endian).

The Manage Icons window is too large. How can I resize it or scroll the list?

Manage Icons – Click to enlarge

The tools I am using to develop QAP does not allow to add a scroll bar to a dialog box list when it contains multiple images per row as this one. This is why the Manage Icons window is presenting the icons page by page.

Each page contains as many icons as possible according to the size of your screen. The number of rows displayed in each page is calculated based on the screen size reported by Windows. If, for any reason, Windows returns an incorrect size value to QAP or if QAP misinterprets this info (which seems to be the case when screen scaling is active), the window could be too small or, more frequently, too large. This could make the window unusable because the Previous, Next and Close buttons could be “outside” of the screen.

The solution to this is to manually set the number of rows of this window. To do it, open the Options dialog box, Menu tab, and enter a small number of rows in the Manage Icons window row zone. After testing it, increase the value up to the maximum that works on your screen.

 

More info about managing icons: Can I manage all my menu icons in one screen?

Why are QAP context menus not working in some windows?

In some setup, the QAP context menus may work well in Windows Explorer windows but not in a custom file manager.  Or the opposite.

This is generally because some applications are running with different access privileges.

For example, if your file manager is running with administrator permissions while QAPmessenger.exe (that app transmitting commands from context menus to QAP) is running with standard permissions, messages sent from the context menu could not be received by QAP. Maybe you should run your file manager with regular permission or, on the opposite, launch QAPmessenger.exe with elevated privileges.

The opposite could also be true: if QAP runs in admin mode and Windows Explorer (or your custom file manager) in standard mode, context menus in Explorer could not launch QAP commands because QAP has higher permissions than Explorer. Context menu can only call apps having privileges equal or lower than Windows Explorer has.

Please read more about Why is the middle mouse button not working over some windows?.

To find more about installation and enabling of Explorer context menu, read the Explorer Context Menus Help.

Why is the middle mouse button not working over some windows?

Most of the time, this issue is related to ACL (Windows Access Control List).

Each window in Windows is launched with a given set of rights. Basically, there are two levels:

  • user level (standard permissions)
  • administrator level (elevated permissions)

With elevated permissions (or privileges), user can make system changes that affect his configuration, security, etc. and that can also affect all other users on the system.

Quick Access Popup hotkey (by default, middle mouse button) only works on windows that have equal or lower access level. If you start an application with an higher “administrator” privileges (using the Run As Administrator Windows Explorer menu), QAP will not have the permission to open its menu over the windows created by this app. To do so, you would have to also launch QAP with administrator privileges.

Is it a good idea to launch QAP as Administrator? You have to know that every program started from QAP will the also inherit these enhanced rights. This could allow them to do changes on your system without prompting you. From a system security point of view, this may put your system at risk. In other words, you have to know what you are doing.

What is the “close menu issue”?

What I call the “close menu issue” is an intermittent issue (probably caused by Windows) preventing users from closing the QAP popup menu by clicking outside of the menu or by hitting the Escape key as they would do normally. As a result, users have to click an item to close the menu. This is annoying when a user open the menu but changes its mind and does not want to launch any favorite.

This issue occurs intermittently under Windows 7 and Windows 10 (probably also with 8/8.1). Some user are facing it frequently. Other, like me (on both Win 7 and 10), see it only occasionally. There are probably others that never see it.

I tried various methods to get around this issue but, in the end, the changes I made in my code had side-effects worse than the initial issue. For this reason, I added the option Add “Close” to menus (in the Options window, Menu Appearance tab). If this option is turned on (checked), the Close this menu entry is automatically added to the main QAP popup menu, to the Alternative menu and to all dynamic menus. This option is turned on by default.

 

What if you never encounter this issue?

If you are always able to close the QAP popup menu by clicking outside of the menu or by hitting the Escape key, you can save the space taken by the Close this menu entries. In the Options, deselect the Add “Close” to menu check box.

QAP stops loading with an error message. Can I restore a backup of my settings?

Two reasons can explain this error message:

The easiest way to solve this issue is to restore your latest settings backup. You can do it by renaming your current QuickAccessPopup.ini to QuickAccessPopup-broken.ini and renaming your latest backup to QuickAccessPopup.ini.

  1. Open the QAP working directory in your file manager. In the Customize window, select File, Open QAP working directory (pre-v10 users, see What’s the QAP working directory?).
  2. Close QAP before renaming the settings file: select File, Exit Quick Access Popup.
  3. Rename QuickAccessPopup.ini to QuickAccessPopup-broken.ini.
  4. Rename your latest backup, something like QuickAccessPopup-backup-20190925.ini (the last part of the file name is the backup date in “YYYYMMDD” format) to QuickAccessPopup.ini.
  5. Restart QAP.

Why does dialog boxes sometimes refuse to change folder?

 

First, make sure the change folder in dialog box option is enabled. See: Can I change folders in file dialog boxes (Open, Save As, etc.)?

There seems to be an intermittent issue noted in Firefox (and possibly other apps) that interrupt the change folder action initiated by QAP.

Normally, QAP introduces a 100 ms delay at a given step when changing folder in dialog boxes. Making this delay longer may help. In my tests, it increased success rate in Firefox dialog boxes (without resolving the issue completely, unfortunately).

To change this delay, select Options, Various Advanced Options and update the value as shown below. 100 is the default value (in milliseconds). Increase it to 200 (or more) to see how it improves changing folders in Firefox or other apps.

 


Feel free to use the comment box below to give feedback on this issue.

 

Why are buttons icons so small in the Customize window?

This is probably because you are using QAP on an HDPI-devices (like Surface Book). On these screens, icons on QAP Customize window may not scale properly. See this example (taken from QAP v8 but this has not changed since): on the left, the Customize window on a standard desktop PC and, on the right, the same window on a Surface Book.

The scaling effect also impacts icon sizes in QAP popup menu. You could compensate this scaling by changing menu icons size in Options but this would not fix the buttons icon size in the Customize window.

Thanks to QAP user Jörg Giencke, you can use this tip from brianapps (the developer of Sizer 4.0): right-click the Quick Access Popup executable icon in Windows Explorer, select Properties, then Compatibility, check Override high DPI scaling behavior and select System from the dropdown list. This goes for Windows 10 Creators Update (and other Windows 10 version on HDPI-devices?). After that, everything displays just fine on Surface and other HDPI devices.

It is recommended to reboot the computer in order to enforce the change and clear out older settings or window displays.

I upgraded from a pre-v8 QAP version, why don’t I see the icons in my menu?

2016-12-30-18_03_19-manage-icons-quick-access-popup-v8NOTE: The following info is for users who upgraded to QAP from a version before v8.

Icons management has been greatly improved when QAP v8 was introduced. To make sure QAP won’t overwrite the custom icons you have added to your menu, QAP will not update your icons automatically to the new icons. I prefer to let you oversee the replacement of old icons using the new Manage Icons dialog box.

A bit of background…

If you started using QAP before v8, your menu includes icons taken from Windows system files shell32.dll and imageres.dll. These icons library files are installed with every Windows version. To use one of these icons, QAP had to specify their positions (numeric index) in the library.  The issue with these files is that, from one Windows version to the other, icons were added, removed or moved in the library. This caused me headaches and a lot of tedious work to keep track with these always changing index numbers for the various Windows version of QAP users.

In addition, if you upgraded to a new Windows version, chances are that some of your icons were replaced with an image not related to the favorite.

With QAP v8+, this headache is behind us. I decided to invest some money to buy a licence to include the nice icons from Icons8 (you can help me share this expense, if you wish). With my own icons library, I now rely on stable library file named JLicons.dll. If you installed QAP with the “Easy Setup” mode, this file JLicons.dll is saved in the shared applications folder C:\Program\Data\JeanLalonde\. If you preferred the “Portable” mode, the file is included in the portable ZIP file and must be kept in the same folder as QAP executable file.

Now, to see these new icons, please use the Manage Icons dialog box and click on the default icons on the right side of the screen to select them.

 

 

QAP is running but my Settings window or my Edit Favorite windows are not visible. What happened?

Right-click the QAP icon in the Notification zone to open the QAP system menu

This page relates only to QAP releases before v9.4.

Each time you exit Quick Access Popup, the position of the Settings window or the Edit Favorite dialog box are saved in the settings file and restored the next time you open them.

The most probable explanation for these windows to “disappear” is that the configuration of screen configuration changed and that last position of the Settings or Edit Favorite window are now not visible on your current screen(s) configuration. This could also be explained by Windows reporting an incorrect position.

To restore the default position of the Settings window, open the QAP system menu (right-click the QAP icon in the Notification zone) and select Restore Settings window position.

Video – Quick Access Popup Overview

All videos

Video – Quick Access Popup Users Comments

All videos

Video – Quick Access Popup – Quick Introduction ( 5 min.)


Presentations videos

Demo videos

Video – Boost your efficiency with Quick Access Popup (1h 29m)


Presentations videos

Demo videos

Video – What’s new in QAP v10 (14 min.)


Presentations videos

Demo videos

Video – Multiple-monitor support (15 min.)


Presentations videos

Demo videos

Video – 12 ways to popup your QAP menu (17 min.)


Presentations videos

Demo videos

Video – QAP and Directory Opus 2/2 (15 min.)


Presentations videos

Demo videos

Video – QAP and Directory Opus 1/2 (16 min.)


Presentations videos

Demo videos

Video – Users Variables (11 min.)


Presentations videos

Demo videos

Video – The “In the Works” menu (12 min.)


Presentations videos

Demo videos

Video – Quick Access Popup Installation Demo (11 min.)


Presentations videos

Demo videos

Video – What’s new in Quick Access Popup v9 (1h 11m)


Presentations videos

Demo videos

Video – Quick Access Popup v7 Features Demo (6 min.)


Presentations videos

Demo videos

Video – Quick Access Popup Webcast Demo (42 min.)


Presentations videos

Demo videos

Video – Managing Quick Access Popup Menu Icons (4 min.)


Presentations videos

Demo videos

Video – Reopen Current Folder in Dialog Box (1 min.)


Presentations videos

Demo videos

What are the QAP global options (for QAP before v10)?

This page is for Quick Access Popup v9. For options of QAP v10, see this page.

In the Settings dialog box, click the Options button to open the Options dialog box. This dialog box contains six tabs.

In the General tab:

  • To enable folders navigation in file dialog boxes (Open, Save As, etc.), check the Change folders in dialog boxes with the main QAP hotkeys.
  • Select your working Language.
  • Choose the colors Theme of QAP Settings and other windows.
  • Change the location of the Temporary folder created to store small images, language files and working files required at run time.
  • Set the location of the Shared Menu Catalogue where Shared menu can easily be added to user’s menu.
  • Select Run at Startup option to launch Quick Access Popup automatically when you boot Windows.
  • Display Startup Tray tip in the Notification zone.
  • Select the Check for updates to be informed when new QAP versions become available.
  • Remember Settings and Add/Edit favorite windows.
  • Run  Quick Access Popup as an administrator.
  • Set Snippets options defaults values.

In the Menu tab:

  • Display the popup menu near the mouse pointer, in the active window or at a fix position.
  • Display hotkey reminders in menu in short or long format.
  • Set the number of items in the Recent folders and Recent Files.
  • Set the number of items in the Repeat actions menu.
  • Automatically add favorites in Main menu at Top of menu or Bottom of menu when added with Add this Folder or Link, Add this Folder or Link Express and Add favorite from Explorer context menus.
  • Display the Drives, Recent Folders and Recent Files menus attached or detached from the popup menu.
  • Select the option to use Display Numeric Menu Shortcuts to launch favorites with your keyboard.
  • Open the menu when hitting the QAP menu trigger on the Windows taskbar.
  • Add Close to menus created by QAP allowing to dismiss them if clicking elsewhere does not dismiss the menu.
  • Display or hide menu icons, and choose menu icons size (available on Windows workstations only).
  • Enable automatic Shared menus and Live folders Menu refresh and set refresh frequency.
  • Enable or disable QAP Explorer Context menus.

In the Hotkeys tab:

In the Alternative Hotkeys tab:

In the Exclusions tab:

  • Manage the exclusion list of applications where the QAP mouse menu trigger is blocked.
  • Use the Get window info button to identify the window to exclude.

In the File managers tab:

 

What’s new in Quick Access Popup v10?

Here is a summary of new features and improvements in v10.

Customize window improvements

The Settings window renamed Customize has been lightened to give close to 50% more room to the favorites list. Many commands previously available from buttons has been moved to a new menu bar. The File, Favorite, Tools, Options and Help menus giving access to all QAP commands are available at the top of the Customize window and in the QAP system menu (right click on QAP icon in Notification zone).

Also, to give more space to the favorites list, the Search box has been moved “under” the submenus dropdown list and can be revealed using the Search button when you need it. Finally, new keyboard shortcuts has been added. Press F1 in QAP to see the complete list of shortcuts.

Other enhancements of the Customize window include:

  • you can now edit QAP features names in menus allowing, for example, to insert keyboard accelerators in menu with the ampersand (&) character also in QAP features items;
  • the Search box now filters items from the menu currently displayed in the Customize window instead of from the top menu (Main);
  • in the tree views, when adding or editing QAP Features and Special Folders favorites, new nodes at the end display All Special folders or All QAP Features in alphabetical order.

Revamped Options window

Over time, the QAP Options window has become quite busy. The new Options window now provides an improved usability thanks to sections tabs displayed on the left hand of the window. Existing options has been regrouped under the tabs: General, Settings Window, Menu Icons, Menu Appearance, Popup Menu, Popup Hotkeys, Alternative Menu Hotkeys, File Managers, Snippets and Hotstrings, User Variables and Database.

More advanced options and some previously found only in the quickaccesspopup.ini file are now available under the Menu Advanced Options, Launch Advanced Options and Various Advanced Options tabs.

Various improvements
  • a new option under the Customize Window section opens the Customize window automatically at startup. This option is enabled by default for new users and off for upgrading users;
  • for new installations, the default Settings Folder is now under My Documents\Quick Access Popup (instead of user’s AppData folder);
  • the Settings Folder can now be changed in Options, General section, with a dialog box asking if user wants to copy actual settings to the new folder or use the settings already found in this new location (or create new settings in this folder if it contains no settings files);
  • refresh dynamic menus (Clipboard, Current Windows, Reopen a Folder, Drives, Repeat Last Actions, Frequent Files, Frequent Folders, Recent Files, Recent Folders, Directory Opus Favorites and TC Directory hotlist) when they are part of a submenu open using a keyboard shortcut or an hotstring;
  • support environment variables (like %TEMP%) in location for temporary folder, working folder and backup folders.

New donor code

If you made a donation for Quick Access Popup v9 (or earlier), first, thank you again ! Now, you will have to upgrade your code for QAP v10. This new code is now matched with the sponsor name displayed in the message at the bottom of the Settings window.

To receive your new code, send me an email following these instructions.

Internal changes

Finally, you won’t see it but the internal data structure of favorites and menu has been completely rewritten using “object oriented data model” techniques (using classes, etc.). This took most of the time devoted to QAP v10 but this will make code maintenance and addition of new features easier in the future.

Video: What’s new in Quick Access Popup v10

What’s new in v9.5 to v9.5.3?

There was no significant feature additions in the last v9.5 releases. These were more transition releases in preparation for v10 to be launched in october. QAP v10 includes major changes in the QAP engine and includes significant improvements to the Customize (aka “Settings”) and Options windows.

Only the startup process had to be adapted for the v10 transition. v10 settings files are be backward compatible with v9 settings files.

For users who install QAP with the “Easy Setup” installation program

If whenever, after having upgraded to v10 (or a future release), you encounter an issue preventing you to use QAP normally, the release v9.5.3 will make it easier to revert to the previous stable version. You can download v9.5.3 here.

Users of the portable version

You can download the last v9 stable portable release v9.5.3 here.

Minor changes
  •  the new checkbox in Options, Menu tab, called Retrieve icon when refreshing Frequent folders and Frequent files menus (avoid if you often have offline files) to bypass icon retrieval when refreshing Frequent items menu; enable this option if you never have offline network files in your Recent Items Windows folder
  • fix bug, update the short name for menu when browsing the list of running application in “Add Favorite” for “Application” type
  • fix bug for Directory Opus users, check if DOpus lister exists before opening a folder in order to protect the last used folders
Folders Popup users

Folders Popup is the QAP ancestor. Its latest version is dated September 2016. Up to Quick Access Popup version v9.4.1.3, the Easy Setup installer included an option to convert settings from the “ancestor” of QAP Folders Popup in order to import them in QAP. In v9.5+, this option has been removed but you can install v9.4.1.3 as in interim release. Users installing QAP in portable mode can still import FP settings using ImportFPsettings. More info here: I’m upgrading from Folders Popup. Can I import my favorites and option settings?

[Wishlist] Add more main menu click modifiers for Alternative menu features

At this time, only two keys can be used to alter the behavior of the main menu “click”: Shift and Control. Alt And Win close the menu before you can click in it. So I have only these three combination available.

Shift + Click: Open in new window.
Control + Click: Copy a Favorite’s Path or URL.
Shift + Control + Click: Edit a Favorite.

I choose these features because they are probably the most used Alternative menu features. What could be done is:

– check if other modifiers can be used or if Right/Left-Shift and Right/Left-Control could be distinguished. If yes, we have much more possibilities.
– make the three combination configurable in Options.

What’s new in v9.3 and v9.4?

Here is a summary of new features and improvements in Quick Access Popup version 9.3 and 9.4.

Opening Explorer windows on multi-monitor systems

Starting with QAP v9.4, users with dual-display or multi-monitor systems have more control on the location of the Windows Explorer windows displaying their favorite folders. If the default file manager in File Managers tab is Windows Explorer, the tab includes a new option On a multi-monitor system, always open the Explorer window on the active monitor when system has more than one monitor.

Maximize folder on multiple-monitors systems

Also if, in the Add/Edit Favorite dialog box for a Folder favorite, you select a custom window position under the Window Options, and choose the Maximized window state, you can now specify on which monitor the Explorer window for this favorite will be maximized. This option is available for favorites of types Folder, Special and FTP when Explorer or Total Commander is the active file manager (Directory Opus users should use DOpus Layouts instead).

More information: Can I open a folder a on specific monitor of a multiple-display system?

Video demo: Multiple-monitor support (15 min.)

 

QAP windows position

Starting with v9.4, on dual-display or multiple-monitor systems, the Settings window is displayed on the “active” monitor. QAP detects the active monitor based on the mouse or active window position when you opened the QAP menu. If you prefer the Settings window to be always open on the same monitor, you can uncheck the option Open Settings window on Active monitor on the General tab of the Options window.

Also, QAP always positions its other windows relative to the center of the main Settings window or of their parent window. And it will remember the width of the Add/Edit/Copy/Move Favorite windows (useful when menu paths become long and need to give more width to the list).

More information: How do I open the QAP Settings window?

 

Directory Opus Favorites and Layouts dynamic menu

Users of the file manager Directory Opus who selected DOpus as preferred file manager in the Options, under the File managers tab, can now automatically include in their QAP menu the Favorites items from DOpus. For new users who select DOpus when they install QAP, the menu is inserted automatically. The other have to add a new favorite of type QAP feature Directory Opus Favorites under the Dynamic Menus category. This menu can also include the DOpus windows Layouts in their menu by checking the Show Layouts in Layouts menus option in the File managers tab.

More information: How do I enable Directory Opus support in Quick Access Popup?

Demos: Video – QAP and Directory Opus 1/2 (16 min.) and Video – QAP and Directory Opus 2/2 (15 min.)

New QAP icons and custom replacements

QAP v9.4 includes some new QAP icons. Users who installed QAP with the portable ZIP file should make sure they update their JLicons.dll file (for users who installed QAP with the Setup program, this is done automatically).

Also, v9.4.1 introduced the new button QAP Menu Icon Replacements under the More tab of the Options dialog box. This button opens a dialog box where you can enter a list of custom icons replacements for the standard QAP menu icons from JLicons.dll. See the list of icon codes.

More information: Can I replace the QAP standard icons with my own custom icons?

 

Current Windows Exclusions

v9.4.1 also introduced the button Current Windows Exclusions under the More tab of the Options dialog box. This button opens a dialog box where you can enter a list applications that you do not want to see appear in the Current Windows menu (aka Switch) found by default under the In the Works menu.

In the text box, enter any part of the window title of the application to exclude (the window title is what appears in the top horizontal bar of the window). You can enter multiple exclusions, one per line.

More information: What is the “Current Windows” menu and how is it built?

Various improvements
  • new option Start Numeric Menu Shortcuts at 1 (instead of 0) in Options, Menu tab
  • Total Commander Hotlist menu:  when building Total Commander Hotlist menu, support path redirected by “RedirectSection=” value under [DirMenu] (in addition to supporting “AlternateUserIni=” under [Configuration]), with path relative to folder of wincmd.ini
  • add command line parameter “/Working:[path]” used to set QAP working directory (useful when creating a “Run” registry key to autostart QAP without using Startup shortcut file)
  • Import Windows file shortcuts to menu: add context menu entry Import Shortcut to Quick Access Popup menu to import a Windows file shortcut into a new favorite with its name (without the .lnk extension), its icon and, for applications, its Start In and Arguments (parameters) properties; add registry keys for the Import Shortcut command to the ManageContextMenu.bat batch used by portable installation users to enable or disable context menus
  • in Options, Basic tab, add the option Main settings file backup folder to select a destination folder for backups of the main settings file (quickaccesspopup.ini); backup are created only for main .ini file; Shared menu settings files and Alternative settings files (open with the “Switch Settings file…”) are still backup in their own folder

[Wishlist] Use desktop.ini icon or custom Live folder favorite icon (if they exist) as iconFolderLiveOpened

From Laurent:

“But icon for the first line is always the standard icon “iconFolderLiveOpened”.
Maybe this could remain the default option, but It would be great to be able to define two other options :
1) the standard icon “iconFolderLiveOpened” except if a specific icon is defined in corresponding desktop.ini
2) the same icon than the one defined in QAP for the liveFolder”

I would not make it an option. More an order of choice to use he first available:
– the desktop.ini icon from the folder (this could be different icons in sub levels),
– the Live Folder favorite icon (always the same in sublevels)
– the default iconFolderLiveOpened

[Wishlist] Support left/right options when opening folders in Groups for QAPconnect third party file managers

Update 2019-01-30:
Renamed wish item from “Support folders in Group for QAPconnect third party file managers” to
“Support left/right options when opening folders in Group for QAPconnect third party file managers”

Group are supported in QAPconnect file managers if the file manager options are correctly configured in the QAPconnect.ini file. What could be added is to support “Left/Right” option if file manager has left/right (or top/bottom) panes.

How does QAP work on multi-monitor systems?

When QAP detects that it is running on a dual or multi-monitor system, it adjusts it behavior in two ways.

Open new Windows Explorer windows on active monitor

(This post applies to QAP v9.3.2 and more recent.)

When the option On a multi-monitor system, always open the Explorer window on the active monitor is checked and QAP detects that it is running on a dual or multi-monitor system, it will open the new Explorer windows at the center of the active monitor.

QAP determines which monitor is the active monitor in one of the following ways:

  • if the QAP menu was open using the mouse trigger (for example, the default Middle Mouse Button), it will open the Explorer window on the monitor where the mouse pointer was positioned when the menu was open;
  • if the menu was open using the keyboard trigger (by default Windows + W) or if the favorite was launched using a keyboard shortcut, QAP will open the Explorer window on the monitor where is located the currently active application window.

Note for Directory Opus users: DOpus offers an option that will make new listers to be opened on the active monitor. Search for Default Lister Positioning in the DOpus options window.

Settings windows

(This post applies to QAP v9.3.1 and more recent.)

If the option Remember Settings window position is checked, QAP will reopen its Settings window at the last position you moved it in the current or last session. However, it the screen configuration has changed (you added/removed a monitor, changed a monitor resolution or selected a different primary monitor), QAP will reset it Settings window position to the center of the primary monitor. This will prevent the Settings window to be restored on a monitor or screen region that is no longer visible.

Also, all secondary settings windows (Options, Select favorite type, Add/Edit/Copy/Move Favorite, Add Shared menu from catalogue, Manage Hotkeys, Manage Icons, About, Donate and Help) are now always positioned on top of the Settings window. In addition, QAP will remember the width of the Add/Edit/Copy/Move Favorite windows in order to allow very long Parent menu names to be fully displayed.

 

[Wishlist] Support Directory Opus Layouts

See DOpus forum post.

Leo said:
This should work:
“C:\Program Files\GPSoftware\Directory Opus\DOpusRT.exe” /acmd Prefs LAYOUT=”My Layout”
PS: Don’t forget layouts can be organised into sub-folders. Easy to handle, but also easy to overlook.

Format for layouts in sub-folders:
“SubFolder/Sub2/MyLayout”

I would put this liust as a submenu of the “Directory Opus Favorites” menu (new QAP Feature in v9.3). It could also be a separate QAP Feature but my first guess is that DOpus users would love to have both of them together. You can comment on thit by email or in the QAP-Support Google group.
Jean

Done in v9.3.1

[Wishlist] Option to include hidden folder or files in Live folders

From Laurent:
currently, live folders do NOT show hidden sub-folders.
Maybe this is the best option in most of the cases.
Nevertheless, it would be great to be have an option, when defining a specific live folder, to include in its subfolder list, hidden subfolders.

PS:
Another option, maybe even better, could be to apply in QAP same rules than in Win Explorer,
based on user’s preferences, (defined in HKCU\Software\Microsoft\Windows\CurrentVersion\Explorer\Advanced\Hidden)

– If hidden files and folders are currently displayed in Win Explorer, display them in LiveFolder’s subfolder list
– but if they remain hidden in Win Explorr, do not display them as well in QAP
– and the same about System files (HKCU\Software\Microsoft\Windows\CurrentVersion\Explorer\Advanced\ShowSuperHidden)

Or a mix of my original proposal and this new one….

[Tips] Quick Printing with QAP

How to send documents directly to the default printer

By QAP user Rennie Schmid

I have utilized the power and flexibly within QAP to speed up the process of finding the files on my system and printing them efficiently. This tutorial will step through the process and point out some of discoveries along the way.

Read more

[Wishlist] Run and Run as administrator with variable parameter

The parameter is asked to user in a dialog box when user launches the favorite.

Until this is done, users can use the new {Clipboard} placeholder for this. Put “{Clipboard}” (with the quotes) in the Parameter field and copy the content for the parameter to the Windows Clipboard before launching the favorite.

Fine tuning v9.2 – UPDATED for v9.2.1

Release of Quick Access Popup v9.2.1 greatly improves menu “show time” (the time it takes to refresh dynamic menus when you open the QAP popup menu). Menu refresh code was seriously optimized using new tools offered by the SQLite database. Do not expect huge increases in performance. Moving data collection to a background task speeds up menu refreshing but rebuilding the menu as you request it still takes a minimum amount of time. My goal with this release was to make it as quick as possible and, as important, to deliver stable “show time” regardless of the time Windows sometime takes to reply to queries about recent folders, recent files or disk free space.

More info: What’s new in v9.1 and v9.2?

IMPORTANT note for users upgrading to v9.2.1

Now that menu refresh time has been optimized, it is now recommended to “attach” the submenus under the In the Works menu: Recent folders, Recent files, Frequent folders and Frequent files menus to the QAP main menu. Make sure the Attach all dynamic menus to QAP main menu option is checked (Settings, Options button, Menu tab, first check box in second column). For new installations, this option is now checked by default.

History

Version 9.2 introduced a new components (namely a SQLite local database) and a background task that collect the information required to build the Frequent Folders and Frequent Files. This new method is also used to build the Recent FoldersRecent Files and Drives in a way that should be more reliable than the old method. Some users, not all, reported performance issues when launching Quick Access Popup v9.2 or when showing the menu. New components can require fine tuning for specific system configurations. Of course, beta testers and myself did not noticed the performance issues during our pre-v9.2 tests. This is why I added diagnostic code in beta releases v9.2.0.1 to v9.2.0.7 and, with the help of some users experiencing this issue, I collected information to analyse and fix this issue. Hopefully, v9.2.1 is now more reliable. If you still have issues, do not hesitate to report them to our QAP Support Google Group.

Can QAP run if I’m using a Russian keyboards?

One of my goals with QAP is to make it run on as many international systems as possible. But programming hotkeys on a Russian keyboard is a challenge for a non-Russian developer like me living in Canada. Russian keyboards are very different from most of those used in America or Europe. Up to QAP v8.6.x, launching QAP on a system with Russian keyboard was giving error messages and configuration issues making the app unusable.

Starting with version v8.7, changes has been made to QAP code when running with Russian keyboard:

  • at first execution, default keyboard hotkeys showing the popup menu (normally Windows + W and Shift + Windows + W) are changed for Windows + ц and Shift + Windows + ц . I choose the “ц” character (ASCII Unicode 0419) because it is located at the “w” location on my keyboards. Users can change it in QAP Options, Popup Hotkeys tab;
  • at first execution, to avoid startup errors, QAP will not creates default hotkeys for frequently used features as it would normally do, letting users create their preferred hotkeys themselves;
  • QAP internal hotkeys available in the Customize window are disabled because they were creating errors.

Important for QAP existing users: on systems with a Russian keyboard, it is recommended to first run QAP with a *fresh* install (making sure the file QuickAccessPopup.ini does *not* exist when you launch QAP). QAP will then create a new QuickAccessPopup.ini OK for Russian keyboard. If you had favorites in a previous installation, import them in the new installation from a backup of your settings.

This is a work in progress and there is probably room for improvements. But, with this version, my basic goal to make QAP run on Russian keyboards without errors is achieved. Russian users are invited to give feedback here. Please remember that QAP is a single-developer freeware project. I managed to do these changes by myself but help from other AutoHotkey developers working with Russian environment would be appreciated.

Could you give me a tour of the QAP v9 Settings window?

(this page is for QAP v9 – see the page about the new v10 Customize window here)

Welcome aboard 🙂

  1. Select the Main menu or the submenu displayed in the Settings window. You can also use the little arrows on the left of the drop down list to move up or back in the submenus.
  2. Filter favorites from any submenu by keyword in favorite name or in more metadata if you check Extended Search.
  3. This is the list of favorites in the current submenu or filtered by keyword. Double-click a favorite to edit it or double-click a sub menu to navigate to this menu.
  4. Use the AddEditRemoveMove or Copy buttons to manage the favorites in the current submenu.
  5. Change Quick Access Popup global parameters in the Options window.
  6. Move the selected favorite(s) up or down in the current submenu.
  7. Add horizontal separator, column break or text separator in your menu.
  8. Sort the selected favorites in the current submenu. With the pin icon above, make the window Always on top to make drag and drop easier.
  9. Click the Help or About buttons to read more info about QAP.
  10. After you’ve made changes to your menu, click Save & Close to save your changes and close the Settings window, Save & Reload to save changes but stay in the Settings window or Cancel to forget your changes.
  11. Click the keyboard icon or the Shortcuts label to get a global view of your shortcuts and edit them, click on the Hotstrings label to edit hotstrings globally, or click Icons to manage your menu icons.
  12. Finally, click the text links Favorites Shortcuts Help (on the left) for tips on editing the menu using Settings window hotkeys, or Drag & Drop Help (on the right) for help on adding favorites from Windows Explorer using the drag-and-drop mouse technique.

What’s new in v9.1 and v9.2?

Here is a summary of new features and improvements in Quick Access Popup version 9.1 and 9.2.

“In the Works”  and “Frequent Items” menus

With v9.2, QAP introduces the very handy menu In the Works where chances are high that you’ll find the next folder or document you need to work on. This menu regroup two new dynamic menus: Frequent Folders and Frequent Files listing the contents you used the most frequently in the last days or weeks (the period covered can be configured in Options). The In the Works menu also includes the Recent Folders and Recent Files dynamic menus that show the content you just used in the last hours, sorted in the time of usage. Finally, in the Current Windows submenu, it lists the folders and windows currently open on your desktop.

More information: What is the “In the Works” menu and its “Frequent”, “Recent” and “Current Windows” menus?

Video demo: Video – The “In the Works” menu (12 min.)

 
Placeholders

Placeholders are codes like “{Clipboard}” that you can insert in Snippets content and in favorite’s Location, Parameters and Start In fields (for all types of favorites supporting these options). For example, when you launch a favorite, the placeholder “{SEL_LOC}” in the Parameter will be replaced with the path of the selected item in Windows Explorer. In Snippets, the placeholder “{Clipboard}” will be replaced with the current content of the Windows Clipboard when you paste it. The placeholders “{Clipboard}” and “{SEL_LOC}” (ant its variants “{SEL_DIR}”, etc.) are introduced with v9.2.  Placeholders existing in previous versions “{LOC}”, “{DIR}”, “{CUR_LOC}”, “{CUR_DIR}” ant their other variants are now, since v9.2, supported in all places: Snippets content and favorite’s Location, Parameters and Start In fields.

More information: Can I insert values in favorites location or parameters using placeholders?

 
User Variables and cloud drives

QAP users cans now created placeholders with their own user variables. These can be used for a multitude of needs. But users of Shared Menus will appreciate the capability to use a placeholder like {Dropbox} in a shared favorites location because this placeholder will be replaced with each shared menu user’s Dropbox root location. If empty, the list of user variables is filled with the following cloud drive’s root folder (if found on user’s system): {Dropbox}, {Google Drive}, {OneDrive} and {iCoudDrive}. User variables can be used in Snippets content and in Favorite properties.

More information: Can I create custom user variables and use them in file paths or snippets?

Video demo: Video – Users Variables (11 min.)

 
Windows Apps

Windows Apps is a new family of applications from Microsoft that has the advantage of being available in a very similar way under various Microsoft devices. These apps are pre-installed in Windows 8 and 10 or downloaded from Windows Store. Technically, their architecture and behavior differs in many ways from regular applications. For example, they doesn’t use the traditional executable (.exe) files anymore. This is why many application launchers do not support them yet. Since v9.1, Quick Access Popup supports these Windows Apps also known as Universal Applications, Metro Apps (under Windows 8) or Universal Windows Platform (UWP) apps.

More information: How do I add Windows Apps (also called “Windows Store”, “Universal” or “Metro” apps) to my menu?

 
Favorite Sound

Quick Access Popup can now play a sound after any menu item is launched. The favorite sound location field is added to Advanced Settings tab of Add/Edit Favorite dialog box for all types of favorites. Supported sound formats include wave (.wav), mp3, midi, etc. depending on your system configuration. You can also play a system sound (like the Windows “question” sound) or your own sound sequence.

More information: Can I play a sound when I launch a favorite?

 
Various improvements
  • Some QAP features has been renamed:
    • Add This Folder or Link is now Add Active Folder or Web page
    • Switch is now Current Windows
  • Tabs has been reorganized in the Options dialog box tabs. The Exclusions tab was removed and the More tab was added with buttons for Exclusions list, Frequent Items Dabatase and User Variables options dialog boxes.
  • An new QAP Feature List Applications lists currently open applications and windows with various technical window properties (mostly for debugging use). It can be added to your menu from the QAP Features list, under the QAP Management category.
  • An option in Alternative Hotkeys tab of the Options dialog box determines if notifications are displayed or not when using an Alternative Menu feature.
  • The environment variables (like %TEMP%) and relative paths (relative to QAP working directory) are now supported in Start In option in the Advanced Settings of favorite Applications.
  • All internal links to QAP website in the application has been updated from “http://” to “https://” because, yes!, QAP website is now more secure with an SSL certficate.
Language

Thanks to Maeng Bong Kyun, Quick Access Popup is now available in Korean language. Brazilian Portuguese, Dutch, French, German, Italian, Portuguese and Spanish has also been updated for v9.2. Chinese should be on its way. Thanks again to translators for this hard work.

History of all changes

See: Change log.

[Wishlist] Option to start numeric menu shortcuts at 1 instead of 0

Suggestion received by email.

“Most users are right-handed. So they normally have the right hand on the mouse and the left is at the keyboard. This works perfectly when items are numbered from 1 onwards. It doesn’t work the same when the first entry begins with 0 instead of 1. The left hand (if you want to use the keyboard for quicker access) needs to travel all the way to the right side to hit the 0 instead of just using the left little finger to reach up to the 1. This is even more important when using a split ergonomic keyboard.”

Done in v9.3.

[Tips] Pass the current folder as parameter to an application launched with QAP

In this tutorial, you will see how to launch an Application favorite with its working directory set to the current folder open in Windows Explorer. You will see that this can be done in two ways:

  • you can pass this folder as the Start In folder (take note that not all applications will use this setting);
  • or you can pass the current folder (or any part of it) as a command-line parameter.

Read more

[Tips] Using Windows system variables in your favorites

Windows system folders are usually located in standard locations. But this is not always true. For technical users who often have to browse these folders, Windows contains a list of predefined locations saved as system variables. For example, %TEMP% stands for something like: C:\Users\Username\AppData\Local\Temp. In addition to being constant on every system, these system variables also offer the advantage of being shorter to type.

Quick Access Popup supports Windows and DOS system variables in various favorites options. In this tutorial, you will see:

  • how to insert system variables in favorites location, start in folder and parameters;
  • in addition, you will see how to use the parameters property to launch DOS commands from the command-line (CMD).

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[Tips] Create a group to switch to a recurring task requiring multiple windows

At work or at home we all do some recurring tasks that require to open related folders, files, applications or web pages. QAP can help you switch your computer to make you up and running for the new task in a second.

I’ll demonstrate it using a simple example: reviewing your family budget (and if you just don’t have a budget, transpose it to anything you prefer to doing your budget!). To review your budget , you may need to open your personal finance software, to login to your bank website and to open some files in a folder.

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[Wishlist] Support for a variable containing cloud drives root folders

Would be {DROPBOX}, {GOOGLE_DRIVE}, {ONEDRIVE} and {ICLOUD}
(ask on the support group for others)

For example: “{DROPBOX}\MyFolder\”

 

Could be auto detected for

Dropbox: https://www.dropbox.com/help/desktop-web/locate-dropbox-folder

Google Drive: https://stackoverflow.com/questions/13454508/how-do-i-find-the-onedrive-skydrive-and-googledrive-folders-without-the-api

OneDrive: HKEY_CURRENT_USER\Software\Microsoft\OneDrive
https://stackoverflow.com/a/29562190/2327946

Done in v9.2.

[Tips] Launch your browser to search for the text or URL in your clipboard

In this tip, you will make two favorites work together inside a group. When a group of favorites is selected in the menu, its favorites are launched sequentially. In this example, the first favorite will launch you preferred browser and the second one will paste the content of your clipboard to launch a search (with Google or Bing, for example, as configured in your browser).  This tip will also show you how to assign a keyboard shortcut to a group.

Note: Since v9.2, QAP allows to put the content of the Clipboard as a parameter for Application favorites using the {Clipboard} placeholder. The example in that page shows how to search for the clipboard using this placeholder. However, the tip in this page has the advantage of allowing to search for text in the Clipboard OR to open the URL in the Clipboard. Also, it shows you how a group and a little macro snippet can increase the possibilities of QAP.

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[Wishlist] Display all dialog boxes on the monitor where the Settings window is positioned

In current version (v9.0.x), “Settings” and “Add/Edit Favorite” windows position and size are remembered and saved in the ini file. The first time they are displayed at the center of main monitor (if system has multiple monitors). But other dialog boxes (“Add Favorite Type”, “Options” and secondary dialog boxes) are always positioned at the center of the main monitor.

The request is to open these windows at the center of the monitor where is located the main “Settings” window. This will also apply to the first time the “Add/Edit Favorite” window is open (after that its position will be remembered as now).

FYI, the position of the “Settings” and “Add/Edit Favorite” and “Move favorite” (and “Move favorites”) is remembered to allow the display of long submenu paths in the “Settings” list or in the other dialog boxes “Menu” drop down lists. In my view, it is not necessary to remember the position and size of the other dialog boxes.

You can discuss this request in this thread.

Note to myself: see my function ActiveMonitorInfo().

Done in v9.4

[Wishlist] Create a placeholder for clipboard content in favorites properties

Replace the placeholder “{Clipboard}” with the current content of the clipboard in favorite “Parameters” property for all type of favorite supporting parameter (or “arguments”): application, documents, links, FTP, etc.)

Examples of use:
Application favorite for Chrome, Firefox or Internet Explorer -> Parameter: “? {Clipboard}” (include the quotes in the parameter) will search for the text in the clipboard
Windows App favorite for Edge -> Parameter: {Clipboard} (no quotes) will search for the text in the clipboard

Application favorite for Chrome, Firefox or Internet Explorer -> Parameter: “? \”{Clipboard}\”” (include the quotes in the parameter) will search for the exact expression in the clipboard
Windows App vavorite for Edge -> Parameter: “{Clipboard}” (including quoted) will search for the exact expression in the clipboard

Done in v9.2.

[Wishlist] Option to display the Alternative menu notification or not

This notification is displayed for any entry in the Alternative menu. Normally, it is cleared by Windows automatically after a 10-30 seconds. QAP has no control on this duration.
 
The goal is to explain new users what to do after they selected a command in the Alternative menu. What I could do is add an option to make this notification optional. It would be true by default and experienced users could turn it off.
 

Done in v9.1.1.

[Tips] Browse folders in CMD or PowerShell

In this tip, you will see how QAP can help system administrators and power users change folders instantly in Windows command line (CMD) or PowerShell. This trick is very simple but frequent users of these tools must not ignore it! You will also see how to add the various flavors of these tools to your QAP menu and how to make them run with or without administrative privileges.

Read more

[Wishlist] Option to hide file extensions in Live folders

Suggestion from jhalter.

Additional suggestion from Laurent:

I would personnally suggest is to follow, in QAP, rules as they are applied in Windows Explorer.
Thanks to these rules
– some extension are never displayed (based on NeverShowExt key in registry), which is in particular the case for .lnk
– and other extensions can be hidden or displayed, based on user choice, thanks to Explorer option “Masquer les extensions dont le type est connu” (sorry, I don’t know the exact wording in english)

[Tips] Create a favorite for your temporary folder

We all have a folder where we put files that just need to be checked once or that need to be extracted before saving them in their final location. Some people use their Desktop for this. Personally, I prefer to keep my Desktop clean and I’m using the subfolder C:\TEMP. You could also use the temporary folder created by Windows. It is hidden deep under the surface but Windows created the variable %TEMP% to make it easy to access.

Whatever your preference is, let’s see how to make it easy to access this folder in different ways using Quick Access Popup.

In this tutorial, you will learn how to

  • create a favorite for a folder;
  • give this favorite a distinct icon;
  • give your folder a shortcut to access it instantly;
  • sync this icon with the Windows folder.

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[Tips] Filling a web form using Snippets

You have tedious web forms to fill every day or every week? Some smart forms and browsers will memorize all or part of the info you entered in a previous session. But what if not? Lets make some fun out of it and fill your web form in a snap with Quick Access Popup!

In this tutorial, you will learn how to

  • create a Snippet of type Macro;
  • enter the instructions to fill the form automatically;
  • set a trigger to launch your snippet with an hotstring.

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