[Wishlist] Option to start numeric menu shortcuts at 1 instead of 0

Suggestion received by email.

"Most users are right-handed. So they normally have the right hand on the mouse and the left is at the keyboard. This works perfectly when items are numbered from 1 onwards. It doesn't work the same when the first entry begins with 0 instead of 1. The left hand (if you want to use the keyboard for quicker access) needs to travel all the way to the right side to hit the 0 instead of just using the left little finger to reach up to the 1. This is even more important when using a split ergonomic keyboard."

1+

[Tips] Pass the current folder as parameter to an application launched with QAP

In this tutorial, you will see how to launch an Application favorite with its working directory set to the current folder open in Windows Explorer. You will see that this can be done in two ways:

  • you can pass this folder as the Start In folder (take note that not all applications will use this setting);
  • or you can pass the current folder (or any part of it) as a command-line parameter.

Read more

[Tips] Using Windows system variables in your favorites

Windows system folders are usually located in standard locations. But this is not always true. For technical users who often have to browse these folders, Windows contains a list of predefined locations saved as system variables. For example, %TEMP% stands for something like: C:\Users\Username\AppData\Local\Temp. In addition to being constant on every system, these system variables also offer the advantage of being shorter to type.

Quick Access Popup supports Windows and DOS system variables in various favorites options. In this tutorial, you will see:

  • how to insert system variables in favorites location, start in folder and parameters;
  • in addition, you will see how to use the parameters property to launch DOS commands from the command-line (CMD).

Read more

[Tips] Create a group to switch to a recurring task requiring multiple windows

At work or at home we all do some recurring tasks that require to open related folders, files, applications or web pages. QAP can help you switch your computer to make you up and running for the new task in a second.

I'll demonstrate it using a simple example: reviewing your family budget (and if you just don't have a budget, transpose it to anything you prefer to doing your budget!). To review your budget , you may need to open your personal finance software, to login to your bank website and to open some files in a folder.

Read more

[Wishlist] Support for a variable containing cloud drives root folders

Would be {DROPBOX}, {GOOGLE_DRIVE}, {ONEDRIVE} and {ICLOUD}
(ask on the support group for others)

For example: "{DROPBOX}\MyFolder\"

 

Could be auto detected for

Dropbox: https://www.dropbox.com/help/desktop-web/locate-dropbox-folder

Google Drive: https://stackoverflow.com/questions/13454508/how-do-i-find-the-onedrive-skydrive-and-googledrive-folders-without-the-api

OneDrive: HKEY_CURRENT_USER\Software\Microsoft\OneDrive
https://stackoverflow.com/a/29562190/2327946

 

0

[Tips] Launch your browser to search for the text in your clipboard

In this tip, you will make two favorites work together inside a group. When a group of favorites is selected in the menu, its favorites are launched sequentially. In this example, the first favorite will launch you preferred browser and the second one will paste the content of your clipboard to launch a Google search.  This tip will also show you how to assign a keyboard shortcut to a group.

Note: In a (near) future version, QAP will allow to put the content of the Clipboard as a parameter for Application favorites. This will make this tip irrelevant. But, until then, it will be useful and shows you how a group and a little macro snippet can increase the possibilities of QAP.

Read more

[Wishlist] Display all dialog boxes on the monitor where the Settings window is positioned

In current version (v9.0.x), "Settings" and "Add/Edit Favorite" windows position and size are remembered and saved in the ini file. The first time they are displayed at the center of main monitor (if system has multiple monitors). But other dialog boxes ("Add Favorite Type", "Options" and secondary dialog boxes) are always positioned at the center of the main monitor.

The request is to open these windows at the center of the monitor where is located the main "Settings" window. This will also apply to the first time the "Add/Edit Favorite" window is open (after that its position will be remembered as now).

FYI, the position of the "Settings" and "Add/Edit Favorite" and "Move favorite" (and "Move favorites") is remembered to allow the display of long submenu paths in the "Settings" list or in the other dialog boxes "Menu" drop down lists. In my view, it is not necessary to remember the position and size of the other dialog boxes.

You can discuss this request in this thread.

Note to myself: see my function ActiveMonitorInfo().

0

[Wishlist] Create a placeholder for clipboard content in favorites properties

Replace the placeholder "{Clipboard}" with the current content of the clipboard in favorite "Parameters" property for all type of favorite supporting parameter (or "arguments"): application, documents, links, FTP, etc.)

Examples of use:
Application favorite for Chrome, Firefox or Internet Explorer -> Parameter: "? {Clipboard}" (include the quotes in the parameter) will search for the text in the clipboard
Windows App favorite for Edge -> Parameter: {Clipboard} (no quotes) will search for the text in the clipboard

Application favorite for Chrome, Firefox or Internet Explorer -> Parameter: "? \"{Clipboard}\"" (include the quotes in the parameter) will search for the exact expression in the clipboard
Windows App vavorite for Edge -> Parameter: "{Clipboard}" (including quoted) will search for the exact expression in the clipboard

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Can I change from/to "easy setup" and "portable setup" without loosing my favorites?

You can switch from Portable to Easy setup installation or vice-versa without loosing your favorites. But it is recommended to follow this short procedure.

1 a) Switching from Portable to Easy Setup installation

  1. Copy your latest settings file from your current QAP working directory to your Desktop. Your working directory is where your portable QAP is installed.
  2. Reinstall QAP following Easy Setup wizard steps.
  3. At the end of the installation procedure, QAP is launched with default configuration for an Easy Setup installation. Continue with steps under 2) Importing the favorites from your previous installation below.

1 b) Switching from Easy Setup to Portable installation

  1. Copy your latest settings file from your current QAP working directory to your Desktop. Your working directory is under the User directory (for example, C:\Users\Jean\AppData\Roaming\Quick Access Popup).
  2. Unzip the QAP portable ZIP file in a new (empty) folder following these instructions. Do not install it in a system-protected folders like those under C:\Program Files or C:\. This could prevent QAP from saving your configuration.
  3. Launch QAP from this folder (choose the QuickAccessPopup-32-bit.exe or QuickAccessPopup-64-bit.exe version depending on your system).
  4. QAP is launched with default configuration for a Portable installation. Continue with steps under 2) Importing the favorites from your previous installation below.

2) Importing the favorites from your previous installation

  1. Right-click the QAP icon in the Notification zone and select Settings file options... and, in the submenu, Import/Export Settings.
  2. In the Import/Export Settings dialog box, click the Import option.
  3. Click the Browse button to select the backup of your previous settings file on your Desktop.
  4. Uncheck Global Settings and main menu hotkeys. This is recommended because some settings are specific to Easy Setup or Portable installation and should not be replaced.
  5. Click Import. Confirm that you want to replace the favorites and settings in the default menu created when you first launched QAP.
  6. After QAP is relaunched with its new installation, take a minute to reselect your global preferences in the Options dialog box.

Differences between Easy Setup and Portable settings

There are very little differences in the way QAP works whatever you select the Setup mode or the Portable mode. In general, setting up QAP in Setup mode is simpler and answers most needs. The Portable mode give user more control and allows to use QAP on a machine having to copy files on it.

The QAP files are installed...

When QAP is running...

  • Setup mode: ... its working directory is C:\Users\YourUserName\AppData\Quick Access Popup\. Temporary files are saved under this folder unless user selected another folder in Options.
  • Portable mode: ... its working directory is the folder where QAP is running. Temporary files are saved under this folder unless user selected another folder in Options.

The QAP is uninstalled and its files are removed...

  • Setup mode: ... using the standard uninstall command in Windows Control Panel or in Quick Access Popup menu under Start menu; this command remove all files under Programs but keep the settings files under user's application data.(C:\Users\YourUserName\AppData)
  • Portable mode: ... by the user who must manually delete the folder created to run QAP, taking care of keeping a copy of the settings file quickaccesspopup.ini if necessary.

The QAP shortcut in the Startup folder...

  • Setup mode: ... is created automatically for you.
  • Portable mode: ... must be created by the user by selecting the checkbox in Options.
  • See: What are the QAP global options?

The QAP entries in the Windows Explorer context menu...

The Check for update command...

The Usage Monitoring module (starting in v9.2)...

  • Setup mode: ... is set ON by default.
  • Portable mode: ... is set OFF by default and can be enabled in Options.

 

[Wishlist] Option to display the Alternative menu notification or not

This notification is displayed for any entry in the Alternative menu. Normally, it is cleared by Windows automatically after a 10-30 seconds. QAP has no control on this duration.
 
The goal is to explain new users what to do after they selected a command in the Alternative menu. What I could do is add an option to make this notification optional. It would be true by default and experienced users could turn it off.
 

Done in v9.1.1.

The Manage Icons window is too large. How can I resize it or scroll the list?

Manage Icons - Click to enlarge

The tools I am using to develop QAP does not allow to add a scroll bar to a dialog box list when it contains multiple images per row as this one. This is why the Manage Icons window is presenting the icons page by page.

Each page contains as many icons as possible according to the size of your screen. The number of rows displayed in each page is calculated based on the screen size reported by Windows. If, for any reason, Windows returns an incorrect size value to QAP or if QAP misinterprets this info (which seems to be the case when screen scaling is active), the window could be too small or, more frequently, too large. This could make the window unusable because the Previous, Next and Close buttons could be "outside" of the screen.

The solution to this is to manually set the number of rows of this window. To do it, open the Options dialog box, Menu tab, and enter a small number of rows in the Manage Icons window row zone. After testing it, increase the value up to the maximum that works on your screen.

More info about managing icons: Can I manage all my menu icons in one screen?

Could you give me a tour of the Settings window?

Welcome aboard ūüôā

  1. Select the Main menu or the submenu displayed in the Settings window. You can also use the little arrows on the left of the drop down list to move up or back in the submenus.
  2. Filter favorites from any submenu by keyword in favorite name or in more metadata if you check Extended Search.
  3. This is the list of favorites in the current submenu or filtered by keyword. Double-click a favorite to edit it or double-click a sub menu to navigate to this menu.
  4. Use the Add, Edit, Remove, Move or Copy buttons to manage the favorites in the current submenu.
  5. Change Quick Access Popup global parameters in the Options window.
  6. Move the selected favorite(s) up or down in the current submenu.
  7. Add horizontal separator, column break or text separator in your menu.
  8. Sort the selected favorites in the current submenu. With the pin icon above, make the window Always on top to make drag and drop easier.
  9. Click the Help or About buttons to read more info about QAP.
  10. After you've made changes to your menu, click Save & Close to save your changes and close the Settings window, Save & Reload to save changes but stay in the Settings window or Cancel to forget your changes.
  11. Click the keyboard icon or the Shortcuts label to get a global view of your shortcuts and edit them, click on the Hotstrings label to edit hotstrings globally, or click Icons to manage your menu icons.
  12. Finally, click the text links Favorites Shortcuts Help (on the left) for tips on editing the menu using Settings window hotkeys, or Drag & Drop Help (on the right) for help on adding favorites from Windows Explorer using the drag-and-drop mouse technique.

Can I backup, import or export my favorites and settings?

The Import/Export Settings QAP feature can be uses for two reasons:

  • create a backup of your favorites and other settings in a file that you can save where you want;
  • exchange favorites and settings between different PCs or different users.

To open the Import/Export Settings dialog box, right-click the QAP icon in the Notification zone and, under the menu Settings file options..., click Import/Export Settings. If you use this command often, you can also add the Import/Export Settings command to your QAP menu by adding a QAP Feature.

In the Import/Export Settings dialog box:

  1. Click the Export or Import buttons.
  2. Choose the Source file to import or the Destination file that will be created (if it does not exist) to store your exported data. The last source and destination files are remembered and displayed as default
  3. Choose to import or export any or all of these settings groups: favorites, hotkeys, alternative menu hotkeys, global settings and themes.
  4. Click the Export or Import button.
  5. Alerts will inform you if existing settings are to be overwritten in the destination file and a report will summarize the completed actions.

Export Tips

  • Starting with v8.1.1, when exporting settings, you can use the following placeholders in the file name, allowing you to save different export files without having to give new file names:
    • %A_Now% will be translated to the current local date-time of your computer and
    • %A_NowUTC% to the current Coordinated Universal Time (still based on you computer time),
    • using YYYYMMDDHH24MISS format,
    • for example, as I write this, the file name my-export-%A_Now%.ini would be converted to my-export-20170228193600.ini.

Import Tips

  • When importing favorites, you can choose to:
    • replace the favorites currently in your QuickAccessPopup.ini file
    • or append the favorite to the existing one.
    • IMPORTANT NOTE: If you choose to append favorites, make sure that there are no duplicates names in the favorites (or submenus) in your existing Main menu and in the favorites in your imported Main menu. Currently, QAP does not check for name duplicates and if a name conflict occurs, your menu could become offset depending on the position (and number) of duplicates.
  • To import settings, the source file content must comply with QuickAccessPopup.ini structure. More info about ini file anatomy here: What is the structure of QAP settings (ini) file?.

What are the QAP global options?

In the Settings dialog box, click the Options button to open the Options dialog box. This dialog box contains six tabs.

In the General tab:

  • To enable folders navigation in file dialog boxes (Open, Save As, etc.), check the Change folders in dialog boxes with the main QAP hotkeys.
  • Select your working Language.
  • Choose the colors Theme of QAP Settings and other windows.
  • Change the location of the Temporary folder created to store small images, language files and working files required at run time.
  • Set the location of the Shared Menu Catalogue where Shared menu can easily be added to user's menu.
  • Select Run at Startup option to launch Quick Access Popup automatically when you boot Windows.
  • Display Startup Tray tip in the Notification zone.
  • Select the Check for updates to be informed when new QAP versions become available.
  • Remember Settings and Add/Edit favorite windows.
  • Run  Quick Access Popup as an administrator.
  • Set Snippets options defaults values.

In the Menu tab:

  • Display the popup menu near the mouse pointer, in the active window or at a fix position.
  • Display hotkey reminders in menu in short or long format.
  • Set the number of items in the Recent folders and Recent Files.
  • Set the number of items in the Repeat actions menu.
  • Automatically add favorites in Main menu at Top of menu or Bottom of menu when added with Add this Folder or Link, Add this Folder or Link Express and Add favorite from Explorer context menus.
  • Display the Drives, Recent Folders and Recent Files menus attached or detached from the popup menu.
  • Select the option to use Display Numeric Menu Shortcuts to launch favorites with your keyboard.
  • Open the menu when hitting the QAP menu trigger on the Windows taskbar.
  • Add Close to menus created by QAP allowing to dismiss them if clicking elsewhere does not dismiss the menu.
  • Display or hide menu icons, and choose menu icons size (available on Windows workstations only).
  • Enable automatic Shared menus and Live folders Menu refresh and set refresh frequency.
  • Enable or disable QAP Explorer Context menus.

In the Hotkeys tab:

In the Alternative Hotkeys tab:

In the Exclusions tab:

  • Manage the exclusion list of applications where the QAP mouse menu trigger is blocked.
  • Use the Get window info button to identify the window to exclude.

In the File managers tab:

 

Can I set the QAP temporary folder location?

The QAP Temporary folder is created to store small images, language files and working files required at run time. It is deleted when you qui QAP.

For users who installed QAP with the Easy Setup program, the temporary folder is normally created under the system folder %TEMP%. Those who installed with the Portable zip file, this folder is created under the QAP working directory.

If you prefer to locate this folder elsewhere, you can set it in Options, General tab.

Can I sort the favorites in my menu?

Yes. In the Settings window, open the menu that you want to sort and click the Sort button on the left side of the window. If no favorite is selected, all favorites are selected and sorted. Sorting stops at the first line separator or column break, if present. To sort only part of your menu, select multiple favorites using Shift-Click or Control-Click.

 

Can I change folder in Windows command line CMD or PowerShell?

Sysadmins love it! Yes, you can popup the QAP menu over the Windows Console (CMD command line utility) and the newer PowerShell application.

To change folder in these applications, click the Middle Mouse Button over the CMD or PowerShell window (or activate the CMD/PowerShell window and hit Windows + W) and select a folder in your popup menu. The folder will be sent to the target window with the appropriate command to change folder in CMD or PowerShell.

 

Users of international Windows versions who had issues with accentuated characters not being sent properly to the CMD window, this issue has been solved since v8.7.

What's the simplest way to install Quick Access Popup?

Here is the easy "one-step" installation:

  1. Download, execute this exe file and just follow the setup instructions.
  2. Enjoy!


If you get a virus or malware alert from your anti-virus or protection software about Quick Access Popup being a potential threat, this is not the case (you can trust me… or read this setup file anti-virus report by VirusTotal.com). Please, also read this post: How can I use QAP if an anti-virus is blocking its download or its execution?

Next? QAP 101: What should I know about Quick Access Popup before I start using it?

Or...

If you prefer to use Quick Access Popup in ‚Äúportable‚ÄĚ mode, read this: How can I install Quick Access Popup to make it fully portable?¬†This will, for example, allow you to run Quick Access Popup from an external drive or USB key.

System administrators who install QAP for another end-users, please read this: Are administrator rights required to install QAP?

QAP 101: What should I know about Quick Access Popup before I start (and can't stop) using it?

When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area and awaits your orders. When you want to open a frequently used folder, launch an application or work on a document, open the Quick Access Popup menu.

  1. There are three ways to to open the Quick Access Popup menu:
    • Click on the Quick Access Popup icon in the Notification Area (System Tray).
    • Or click the middle mouse button (MMB).
    • Or, if you are a keyboard shortcut addict, press Windows+W.
  2. In the QAP menu, select your favorite folder, application or document. Quick Access Popup will instantly launch it!

Open the QAP menu from the QAP icon in the Notification Area to launch a favorite

You are already working in a Windows Explorer and just want to change the folder in the current window?

Click the middle mouse button while the mouse pointer is over the Explorer window (or press Windows+W while the Explorer window is active). In the popup menu, select the desired folder. Quick Access Popup will instantly navigate your Explorer to the selected folder! Changing folders in file dialog boxes (Open, Save As, etc.) is also available if you enable this option (see  Can I change folders in file dialog boxes?).

Open the QAP menu in Windows Explorer (middle mouse button or Windows + W) to change the folder in the current window

Now, you can't resist to customize your popup menu? Adding your own folders, applications, documents, web links or FTP site is very easy.

  1. Open the QAP popup menu (middle mouse button or Windows+W) and choose the Settings menu.
  2. In the Settings window, click the Add button, select the type of favorite to add (for example Folder, Document or Application) and click Continue.
  3. In the Add Favorite window, enter the menu name and the path to your favorite folder, application or document. There are plenty of options to discover in the other tabs but all you need to enter is in the first one justly named Basic Settings.
  4. Click Add when you are finished with the favorite's settings.
  5. Back in the Settings window, use the various buttons to add, reorder, remove or edit your favorites. Don't forget to click the big Save & Close button in the Settings window to keep your changes.

There are other ways to add favorites:

  • Add folders or web pages on the fly. When you are in a favorite folder or web page, open the QAP popup menu, select the menu Add This Folder or Link (or press Shift+Control+A) and enter the menu name of this new favorite. See more info about the Add This Folder or Link feature.
  • Drag & drop favorite folders, documents or applications from your file manager to the Settings window and give them a menu name. That's it!
  • Add favorite folders, documents or application using the Windows Explorer context menu. See Which QAP commands are available using Explorer Context menus?
  • There are special items in the My QAP Essentials and My Special Folders allowing to add new QAP Features (see What are the QAP features?) or new Windows Special Folders (see What are these special folders in the "My Special Folders" menu?).

What else should I know when I'll get familiar with the basics?

  1. Can I change folders in file dialog boxes?
  2. What are these special folders in the My Special Folders menu?
  3. What are these options in the My QAP Essentials menu?
  4. Gather favorites in submenus.
  5. Launch groups of related favorites.
  6. Harness the Alternative features
  7. Iron the QAP icon in the Notification Area
  8. What are the QAP global options?

How do I make sure that Quick Access Popup is launched when I start Windows?

Quick Access Popup is launched automatically when you start Windows because a shortcut has been added to the Windows Startup folder when it was installed (see note below for users who choose portable install). This option can be changed in one of these ways.

  • Right-click the QAP icon in the Notification Area (System Tray) menu to open the QAP system menu and select/deselect Run at Startup.
    or
  • In the Settings dialog box, click the Options button to open the Options dialog box and check/uncheck the¬†Run at Startup option in General¬†tab.

When you install a the new version of QAP, the shortcut in your Startup folder is automatically updated to launch the new version, if automatic startup is enabled.

Note for users who choose portable install: In order to not interfere with the host systems where you could run QAP in portable mode, this option is not turned on by default. But you could choose to turn it on on your permanent installations.

How can I use QAP if an anti-virus is blocking its download or its execution?

Status: Clean

Analysis by VirusTotal.com for QAP setup file and for portable ZIP file

All you need to know about anti-virus false positives (false alerts)...

Protection software block malware applications that could harm your PC. But, sometime, they can also make collateral damages and block legit software like Quick Access Popup.

To prevent bad programs from taking control or infiltrate your PC, protection programs use two protection approaches.

  • Some protection programs block known malware and frequently¬†update a blacklist database to catch these apps before they can do damage.
  • But more often,¬†protection software have a more aggressive approach: they block any app that could cause damage based on various criteria. To allow good applications to work, they maintain a¬†whitelist¬†of trusted apps.

This may result in occasional false malware alerts. In the case of Quick Access Popup, between 0% and 4% of the various detection softwares can produce such false alerts. All others declare Quick Access Popoup as clean and safe!  If your protection software is blocking it, please see if you can approve (whitelist) Quick Access Popup in the configuration of your software. Also, you can probably go to your software website and report Quick Access Popup as a good app to add to the whitelist database. See the example in the comments on the page on this subject for my older app Folders Popup.

More about this issue in this post from another independent developer: Antivirus companies cause a big headache to small developers.

Needless to say - all these virus-related email messages that I receive every day are a big headache and require me to waste my time on answering/handling them, instead of adding new features to my utilities and updating my site. [ more... ]

At least, I know I'm not the only small developer facing this issue...

Windows Defender is blocking Quick Access Popup

Until any new version of Quick Access Popup is recognized as a legit software by Windows Defender, this protection software could delete the QAP setup file when you try to install it. If you trust me and want to run QAP, you can prevent it: launch Windows Defender (type "Defender" in the search/launch bar) and open the History tab. See the instructions below (screen capture is in French; I translated to the best of my knowledge).

Windows-Defender-Instructions

Google Chrome is blocking Quick Access Popup

Until Quick Access Popup is recognized by Google Chrome as a legit software, you may see the following alert messages on your download bar (in your own Chrome language - this one is in French).

If Chrome tells you (my own translation to English): "The file quickaccesspopup-setup.exe is not commonly downloaded. It could harm your computer". If you trust me and want to run QAP, in the menu, click Keep.

chrome-alerte

 

Windows SmartScreen

Since September 2016, Quick Access Popup setup and executable files are signed with a software certificate assessing that the publisher is known (that's me!) and that the executable file has not been modified by a third-party (thanks to users who helped me share the expense of buying this software publisher certificate!).

Now that QAP is a "signed" software you should not see "publisher unknown alerts" from protection software like Windows SmartScreen.

However, if Windows tells you: "quickaccesspopup-setup.exe is not commonly downloaded and might harm your computer", if you trust me and want to try QAP, Click Execute.

QAP-SmartScreen-1

Then, the following message could appear: "Windows protected your PC". Click More info.

QAP-SmartScreen-2

In the next message, you should see Publisher: Jean Lalonde. Click Run anyway. This will install QAP.

QAP-SmartScreen-3

Please, if you have experience with protection software and Quick Access Popup, feel free to add a comment below to share it with other users.

 

Can I move my configuration from one PC to another?

Yes. First install QAP on the new PC and copy/replace the newly created quickaccesspopup.ini file with the one copied from your previous PC. The quickaccesspopup.ini file can be found in the QAP working directory.

All your favorites, hotkeys and preferences from the Options will be preserved. Of course, only favorite folders, documents or applications with the same location on the new PC or having portable locations will work. Also, most Special folders favorites will work as-is on the new PC. If a special folder favorite does not work, delete it and add it again using the Add Favorite button.

 

How can I make the QAP icon always stay in the Notification Area?

When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area (System Tray) and await your orders. You can click this icon to open the QAP menu.

But icons in the Notification zone have a tendency to fidget and disappear in an obscure sub menu... There is a method to iron the QAP icon in the Notification zone. Follow the instructions for your Windows version:

See also: When do I need to use the QAP icon in the Notifications Area?

How can I install Quick Access Popup to make it fully portable?

By installing Quick Access Popup in ‚Äúportable‚ÄĚ mode, you use the app on a host PC without leaving any trace after usage. This will, for example, allow you to run Quick Access Popup from an external drive or USB key that can be connected to the host system and removed after usage. Follow these instructions.

Note: You must not install Quick Access Popup in "portable" mode in a system-protected folders like those under C:\Program Files or C:\. This could prevent QAP from saving your configuration.

1. Download the zip file under the Portable installation zip file.
2. Just extract the files from the zip file to the folder of your choice (but not in a system-protected folders like those under C:\Program Files or C:\).
3. Run the .EXE file from this folder (choose QuickAccessPopup-32-bit.exe or QuickAccessPopup-64-bit.exe version depending on your system). Quick Access Popup will create and update the quickaccesspopup.ini file in this folder.
4. At your convenience, create a shortcut on your Desktop or select Run at Startup in the System Tray to launch Quick Access Popup automatically at startup.

If you are doing a portable "permanent" installation, you could also turn the check for updates option on to stay up-to-date! You may also wish to enable Explorer context menus (right-click in Explorer or Desktop). Read the page Explorer Context Menus Help.

If an anti-virus or protection software reports Quick Access Popup as a potential threat, this is not the case. Please read this post: How can I use QAP if an anti-virus is blocking its download or its execution?

Quick Access Popup is a Portable App

A portable application, sometimes also called standalone, is a program designed to run on a compatible computer without being installed in a way that modifies the computer's configuration information. This type of application can be stored on any storage device, including internal mass storage and external storage such as USB drives ‚Äď storing its program files and any configuration information and data on the storage medium alone (source: Wikipedia).

Specifically, when installed using the Portable installation procedure, Quick Access Popup does not write any information in the Windows registry or in any system or temporary Windows folder. Running the .EXE file launches Quick Access Popup in its current directory. That's it!

The app creates a temporary folder named _QAP_temp_nnn) to store small images, language files and working files required at run time. The default location of the folder is in the Windows %TEMP% folder (e.g. C:\Users\UserName\AppData\Local\Temp). This folder is deleted when the app quits. Starting with v8.7, you can set the default location for the temporary folder in Options, General tab.

The only permanent files created by Quick Access Popup are the QuickAccessPopup.ini file containing your favorite folders and options and, if you select the Run at Startup option, the QuickAccessPopup.lnk file in your Startup folder.

To completely remove Quick Access Popup from a PC, delete the folder where you are running the app (preserve the QuickAccessPopup.ini file if you plan to re-use it) and delete the file QuickAccessPopup.lnk from your C:\Users\[name]\AppData\Roaming\Microsof\tWindows\Start Menu\Programs\Startup folder. If you enabled Explorer context menu, remove them following the instruction in the Explorer Context Menus Help.

See also:
What file managers are supported in addition to Windows Explorer?
Can I use relative paths in favorite settings?
Can I use system environment variables in favorite paths?

How do I install a new version of Quick Access Popup?

Using the setup tool

  1. Click the Download button on the QAP website home page.
  2. If QAP is already running, the setup program will close it or will ask you to quit it. To close it manually, right-click the Quick Access Popup icon in the System Tray menu and choose Exit Quick Access Popup.
  3. Run the setup program and follow instructions. Quick Access Popup will be launch at the end of the installation.
  4. The setup procedure will preserve your previous configuration in the QuickAccessPopup.ini file. It will also update your startup shortcut if you enabled this option.

Using the portable installation

  1. Download the new version zip file under Portable installation on this site home page.
  2. Quit your current version of Quick Access Popup: right-click the Quick Access Popup icon in the System Tray and choose Exit Quick Access Popup. If you don't before executing the next step, QAP will not be updated.
  3. Extract the new version zip file content in the folder where your current version is installed, overwriting all existing content. Do not worry: this will NOT overwrite your settings in the QuickAccessPopup.ini because the settings file is not part of the ZIP file. All your settings and favorites will be preserved.
  4. For your information, a text file was added to your folder with, in its name, the version of the installed version (for example: QAP-v9_0_1.txt). You can delete this file as it is not required to run QAP.
  5. Restart Quick Access Popup by double-clicking the executable (.EXE) file of the new version. Choose the 32-bit or 64-bit version depending on your system: QuickAccessPopup-32-bit.exe or QuickAccessPopup-64-bit.exe.
  6. If you enabled this option, the shortcut in your Startup folder will launch the new version when you will restart Windows.

Are administrator rights required to install QAP?

If the Quick Access Popup setup program asks for an administrator password, you have two options: ask your system administrator to install it for you (using the setup program). Or, if you have some basic technical knowledge and prefer to get it done yourself, install Quick Access Popup in portable mode since this type of installation does not require administrative rights.

Now, for your sysadmin...

The QAP setup program requires elevated rights (via a User Account Control dialog) when the installation is started. If the setup program was started by an unprivileged user, Windows will ask for the password of an account that has administrative privileges, and the setup will then run under that account.

In order to allow installation by the admin and to set configuration files specific to end users, the setup program is executing the following steps.

  1. It creates a group Quick Access Popup in the All Users Start Menu with the Start In parameter set to the common appdata folder (for example: C:\ProgramData\Quick Access Popup).
  2. In the common appdata folder, the setup program creates file named quickaccesspopup-setup.ini where QAP stores the language selected by user during setup. This folder can also include customized templates of the files QuickAccessPopup.ini and QAPconnect.ini. This would allow the sysadmin to create a default menu and default configuration for the needs of his organization's end users.
  3. When Quick Access Popup is launched for the first time by an end user, it creates in user's appdata folder (for example: C:\Users\Username\AppData\Roaming\Quick Access Popup) the files QuickAccessPopup.ini and QAPconnect.ini from an internal template, unless templates of these files are found in the common appdata folder. In this case, these files are copied to user's appdata folder. Original files in the common appdata folder are never changed by end users.
  4. If the end user selects the Run at Startup option, the shortcut created in his/her personal Startup folder will make sure the users's config is saved in his/her personal appdata folder.

If, during setup, the option Import Folders Popup settings and favorites is selected, the imported settings are saved in the file quickaccesspopup.ini in the common appdata folder. This file would also be used as a template for end users configuration.

There is no obligation but... if Quick Access Popup is making your company save money, maybe should you consider a donation to QAP developer... ūüôā

As seen at step #2 above, sysadmins could create or edit the quickaccesspopup.ini file in the common appdata folder to give their users a template with favorites of interest for all users: network folders, path to shared applications or documents, intranet URLs, etc. Administrator could also edit this file to enable the Shared Menus Catalogue to facilitate the addition of shared menus by end users (see Can I create a catalogue of shared menus for my team or workgroup?).

To facilitate the creation of a new quickaccesspopup.ini file, admin can run QAP in portable mode, configure options and favorites and copy to fresh ini file the common appdata folder.

About Explorer Context Menus

When installed with in setup mode, QAP always enable its Explorer Context Menus. There are two exceptions: context menus will *not* be enabled if "ExplorerContextMenus=0" in either of the quickaccesspopup.ini file in current user's appdata folder or common appdata folder. More about Explorer context menus: Explorer Context Menus Help.

I’m upgrading from Folders Popup. Can I import my favorites and option settings?

Everything possible is made to facilitate the transition from Folders Popup to Quick Access Popup.

The ImportFPsettings utility helps you do the transition from Folders Popup.

  • It imports favorites from Folders Popup and convert them to QAP format.
  • It also import options¬†settings and hotkeys and adapt them to QAP.

Only Folders Popup groups settings cannot be imported to QAP settings. The group implementation has been completely reviewed in QAP, integrating them with favorites as if they were as special kind of submenus, making it difficult to import.

If you install QAP using the standard Setup program, make sure the Import Folders Popup settings and favorites option is checked during installation. The utility will be automatically executed after the initial QAP installation (if you preferred the portable installation, you must run ImportFPsettings manually).

Take note that ImportFPsettings replaces all favorites that could exist in QAP and overwrites existing option settings. It is recommended to use it when you just installed QAP.

After you installed QAP, do not forget to uninstall Folders Popup or, at least, remove it from your Startup group: uncheck Run at Startup in Folders Popup Options dialog box (first tab).

In what languages is Quick Access Popup available?

Quick Access Popup is available in various languages, thanks to voluntary translators for their precious work. Select your working language in the SettingsOptions window, General tab.

 

Language Thanks to translators! Review in your language
French Jean Lalonde Quick Access Popup : accédez rapidement aux dossiers utilisés fréquemment (Freewares & Tutos)
German
Edgar ‚ÄúFast Edi‚ÄĚ Hoffmann Quick Access Popup ist ein toller Nachfolger von Folders Popup. Die M√∂glichkeit, jetzt auch Programme zu starten oder Webseiten aufzurufen, macht daraus einmal mehr ein Allroundtool f√ľr jeden (Giga Software)
Italian Riccardo Leone Quick Access Popup: crea le scorciatoie per le cartelle e programmi (dundi.it)
Spanish kiketrucker (AccionGlobalXSoft) Quick Access Popup
Brazilian Portuguese Igor Ruckert Quick Access Popup (Baixaki)
Portuguese Luis Neves Quick Access Popup (Baixaki)
Traditional Chinese (ZH-TW) Jess Yang Quick Access Popup (Softoware)
Simplified Chinese (ZH-CN) Jess Yang Quick Access PopupÁĽŅŤČ≤ÁČą 8.5_ŚŅęťÄüŚźĮŚä®Śô®
Dutch Ric Roggeveen Quick Access Popup
Korean Maeng Bong Kyun  

Quick Access Popup was originally written in English.

What file managers are supported in addition to Windows Explorer?

In addition to Windows Explorer and Windows command line utilities Console (or CMD) and PowerShell, Quick Access Popup provides extended support for popular Explorer replacement applications Directory Opus and Total Commander and support for about 15 other file managers, many of them being freeware.

You can select you preferred file manager in the Options window, tab File managers support.

Directory Opus support (DOpus)

  • If installed on your system, Directory Opus is detected automatically when at QAP's first launched and you can select if you want to use it as your primary file manager when QAP opens a folder in a new window.
  • Changing folders in an existing DOpus lister is supported for both regular and special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • The list of folders currently open in DOpus are automatically included in the Switch and Reopen a Folder QAP features.
  • Quick Access Popup is fully compatible with the new Directory Opus version 12!
  • More info here: Using Quick Access Popup with Directory Opus.

Total Commander support (TC)

  • If installed on your system, Total Commander is detected automatically at QAP's first launched and you can select if you want to use it as your primary file manager when QAP opens a folder in a new window.
  • Changing folders in an existing TC windows is supported for both regular and special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • Integration of TC Directory Hotlist in QAP menu (the TC wincmd.ini location must be set in Options).
  • More info here: Using Quick Access Popup with Total Commander.

QAPconnect: Universal File Managers Support

  • QAP also supports a list of about 15 file managers described in the setting file QAPconnect.ini based on a list developed by Roland Toth (blog.rolandtoth.hu) for Folders Popup.
  • There is no need to install an addon to use these file managers in QAP.
  • First, make sure the info for your file manager is accurate in QAPconnect.ini: the directory must be the one where your app is installed.
  • To edit the QAPconnect settings file, in the Options, tab File managers support, select QAPconnect and click the Edit QAPconnect.ini button under the dropdown list. Save the file and deselect/reselect the QAPconnect radio button to refresh the list.
  • Then, select QAPconnect and choose your file manager in the dropdown list.
  • Support file managers: A43, Altap Salamander, CubicExplorer, Double Commander, EF Commander Free, Everything, Explorer++, ExplorerXP, Far Manager, FreeCommander XE, IrfanView, Just Manager, MultiCommander, Nomad.NET, Snowbird, SpeedCommander, Tablacus Explorer, UltraExplorer, Unreal Commander, WinNC, XnView, xplorer2 lite, XYplorer & XYplorerFree

How do I enable Directory Opus support in Quick Access Popup?

Quick Access Popup is fully compatible with the new Directory Opus version 12!

Quick Access Popup is fully compatible with Directory Opus, an impressive file manager program written by GPSoftware, in Australia. Directory Opus (DOpus) replaces Windows Explorer and integrates lots of features, including file compression, FTP capabilities, folder syncing and much more. However, it is not freeware.

QAP is fully aware of DOpus capabilities and utilizes them via the internal DOpusRt.exe commands to offer seamless and reliable integration.

Directory Opus support

  • Automatic (but optional) enabling of DOpus support if the software is found on your system.
  • Seamlessly change a DOpus lister to user favorite folders, recent folders or special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • Easily add the folder currently displayed in a lister to you favorites with the Add this folder menu.
  • Switch to a folder open in an existing lister with the Switch¬†menu.
  • Switch instantly any file dialog boxes (File Open, Save As, etc.) to the folder active in a Directory Opus lister or Windows Explorer with the Reopen Current Folder in Dialog Box¬†menu.
  • Open any folder active in a Directory Opus lister or Windows Explorer with the Reopen a Folder¬†menu.
  • Restore groups of related¬†folders in desired tabs and sides.
  • Adapted support for special folders and FTP sites in DOpus.

How-to enable DOpus support

When you start it, Quick Access Popup checks if DOpus is installed on your computer (looking for the file [Program Files]GPSoftware\Directory Opus\dopus.exe). If it is found, it asks if you wish to enable Directory Opus integration. If you answer Yes, it records the DOpus.exe file path in the Settings, Options dialog box:

If DOpus is installed in another folder not found by Quick Access Popup, you can manually enable integration by browsing to your DOpus.exe file in the Options dialog box, File managers support tab.

 

How do I enable Total Commander support in Quick Access Popup?

Quick Access Popup is fully compatible with Total Commander, a very popular file manager program written by Christian Ghisler, in Switzerland. Total Commander (TC) replaces Windows Explorer and integrates lots of features, including file compression, FTP capabilities, folder syncing and much more.

Quick Access Popup is aware of TC capabilities and utilizes them via TC internal commands to offer seamless and reliable integration.

Total Commander support

  • Automatic (but optional) enabling of Total Commander support if the software is found on your system.
  • Seamlessly change a TC window (any pane or tab) to user favorite folders, recent folders or special folders (My Computer, Network Neighborhood, Recycle Bin, etc.).
  • Integration of Total Commander Directory Hotlist.
  • Easily add the folder currently displayed in a TC window to you favorites with the Add this folder menu.
  • Restore groups of related¬†folders in desired tabs and sides.
  • Adapted support for special folders and FTP sites in TC.

How-to enable Total Commander support

When you start it, Quick Access Popup checks if TC is installed on your computer (looking for the file TOTALCMD.EXE or TOTALCMD64.EXE). If it is found, it asks if you wish to enable Total Commander integration. If you answer Yes, it records the TOTALCMD.EXE file path in the Settings, Options dialog box.

If TC is installed in a folder not found by Quick Access Popup, you can manually enable integration by browsing to your TOTALCMD.EXE or TOTALCMD64.EXE file in the Options dialog box, File managers support tab.

In order to integrate the TC Directory Hotlist in QAP, set the TC wincdm.ini file location in Options, File Managers tab. If the TC Directory Hotlist menu has not been added automatically when you installed QAP, go to the Settings window, click the Add button and select QAP Features. In the Add Favorite window, select TC Directory Hotlist in the QAP Feature dropdown.

At this time, the Reopen a Folder and Switch are not yet integrated with TC and will not include folders open in TC. These features will include folders open in Total Commander after a new command in Total Commander will allow to improve the integration in Quick Access Popup (more info here).

How do I setup QAPconnect for another file manager?

The QAPconnect.ini settings file makes many popular file managers work with Quick Access Popup. You can find this file in QAP's working directory.

When configured for your file manager and selected in the QAP Options dialog box, File managers tab, these settings allow QAP to change folder or open new folder in your file manager.

Note 1: If you only use Windows Explorer and file dialog boxes (Open, Save As, etc.), you don't need to care about this file. Just use QAP as it is.

Note 2: The file managers Directory Opus and Total Commander are already supported by QAP without needing additional settings in this file. To use one of these file managers, select it in OptionsFile managers tab.

How does QAPconnect works?

When QAP needs to open a new window (or tab) in a file manager or to change folder in the current window, it needs to know what command to send to the file manager. This is done by selecting your file manager in QAP Options dialog box. But, first, you need to make sure the info in this file is OK for your installation of the file manager.

1. In the list of file managers in the QAPconnect.ini file, find your file manager. File manager names are enclosed in square brackets.

2. Edit the AppPath parameter to reflect the current path to your file manager exe file.

3. Save this file keeping its actual name and location.

4. In Quick Access Popup, open the Settings window, click the Options button and select the File managers tab.

5. Select the QAPconnect radio button and choose your file manager in the Application
drop-down list.

Note: For users using QAP in a "portable" environment like an USB key, you can set a relative path for your file manager exe file (i.e. "..\MyManager\MyManager.exe"). Path is relative to the QAP working directory. If you preferred the portable installation, it is the directory where QAP exe file is running.

Adding a file manager

Actually, over 15 file managers are supported in QAPconnect.ini. If your custom file manager is not in QAPconnect.ini, you can add it to the list if it meets certain conditions. The main condition is that it must accept commands via the command line to open a new window, open a new tab (if applicable) or change the folder in the current file manager's window.

1. To add a file manager, add a new section at the bottom of this file with the name and version of your file manager between square brackets [...]. For example (do not include the semi-colons):

[MyManager (v1.2.3)]
AppPath=
CommandLine=
NewTabSwitch=
NeverQuotes=

2. Set your file manager path and command line options:

a) AppPath: path to your custom file manager application (absolute or relative)

b) CommandLine: parameters that will be passed to the application (set in AppPath)
  - the placeholder %Path% will be replaced with the path of the favorite folder selected in QAP popup menu
  - the placeholder %NewTabSwitch% will be replaced with the NewTabSwitch parameter (see below)

c) NewTabSwitch (optional): command line parameter to open folder in a new tab (if available) or in a new instance of your file manager. NewTabSwitch is used only when you ask Quick Access Popup to open a folder in a new window. It will tell QAP how to to open the folder in a new tab instead of a new window.

d) CompanionPath (optional): path to a command line executable, companion of the main file manager executable. For example, EF Commander Free main application is EFCommanderFreePortable.exe. But a second executable EFCWT.EXE is used to open or change folders. Setting the CompanionPath helps QAP manage properly file manager windows.

e) NeverQuotes (optional, requires v9.2 or more recent): Nomally, QAP encloses %Path% between double-quotes if it includes at least one space. If in your file manager, %Path% should never be enclosed, set NeverQuotes to "1".

3. Save this file. In QAP, close and re-open the Options dialog box to reflect your changes in QAPconnect.ini. You can now select your newly added file manager.

 

What hotkeys or shortcuts are set by default when QAP is installed and how can I change them?

During installation, shortcuts are created for two types of hotkeys: popup menu hotkeys and favorite hotkeys.

Popup menu hotkeys

By default, the QAP popup menu can be triggered by the Middle Mouse Button and the keyboard shortcut Windows+W. A second popup menu called Alternative menu is triggered by default by Shift+Middle Mouse Button or Shift+Windows+W. You can change these settings in Options, second tab Menu hotkeys.

Favorite hotkeys

Mouse or keyboard hotkeys can also be assigned to any favorite in your menu. This allow you to launch a favorite without having to open the QAP popup menu and locate your favorite.

At installation time, only some QAP feature favorites are assigned shortcuts. Five of them are in the menu called My QAP Essentials created at installation in the main popup menu. It includes keyboard shortcuts for the following QAP features:

  • Shift-Control-C for¬†Reopen Current Folder in Dialog Box
  • Shift-Control-F for Reopen a Folder
  • Shift-Control-R for¬†Recent folders
  • Shift-Control-V for the¬†Clipboard menu
  • Shift-Control-W¬†for Switch

Two other QAP features and two favorites are also inserted in the main menu during installation:

  • Shift-Control-S for Settings
  • Shift-Control-A for Add this Folder or Link
  • Shift-Control-N for Notepad
  • Shift-Control-Q for Quick Access Popup web site.

You can change all these shortcuts by editing each favorite separately or you can edit all of them in the Hotkeys dialog box: click the Hotkeys button in the Settings window. See also Can I launch my favorites with keyboard or mouse shortcuts?

How do I display the Quick Access Popup menu?

QAP has two types of triggers to open two different menus. Each menu can be open with a mouse button and a keyboard hotkey.

1) QAP menu triggers: default mouse trigger is middle mouse button and default keyboard trigger is Windows+W.

  • These triggers show the QAP popup menu over any¬†window (except those excluded, more info about exclusion list).
  • In the QAP menu, the favorite you choose is¬†launched in a new window.
  • But, if the favorite is a folder and the target window supports folder navigation¬†(Windows Explorer, Console or other file managers), the window location is changed to the favorite folder.
  • Folder navigation is also available for file dialog boxes¬†(Open, Save As, etc.) but this has to be enabled in Options window (see the Options window first¬†tab named¬†General, first checkbox).

Open the QAP menu in Windows Explorer (middle mouse button or Windows + W) to change the folder in the current window


Open the Alternative menu with Shift + middle mouse button or Shift + Windows + W

2) Alternative menu triggers: mouse default is Shift+middle mouse button and keyboard default is Shift+Windows+W.

  • These triggers show the Alternative¬†menu over any¬†windows.
  • In the Alternative¬†menu, you select the actions to apply to one of your¬†favorites (see the list of Alternative menu features¬†in:¬†What are the Alternative menu features?).
  • Then, in the QAP¬†menu, select the target favorite on which the Alternative menu feature will be executed.

Using Explorer Context menus

You can also show the popup menu from the Explorer context menu (right-click menu). On the Desktop, right-click the Desktop (anywhere except on icons) and select Show Quick Access Popup menu. To use the Alternative menu, hold Shift while you right-click the Desktop and select Show Quick Access Popup Alternative menu.

Using the Ctrl+Ctrl hotkey

Since QAP v8, you can also open the main QAP menu by pressing twice the left or right Control key. Enable this feature in the Options window (Alternative Hotkeys tab).

What is the "In the Works" menu and its "Frequent", "Recent" and "Current Windows" menus?

The features described in this page require Quick Access Popup v9.2 or more recent.

The In the Works menu is built automatically by Quick Access Popup to keep on hand the contents you most probably need because you use them...

  • frequently (Frequent Folders and Frequent Files);
  • recently (Recent Folders and Recent Files);
  • or currently (Current Windows).

Chances are great that the content you need to work NOW is already in one of these submenus.

Privacy Statement
The data in the Frequent Items database is collected and stored locally, solely to build Frequent Folders and Frequent Files menus that are based on your personal computer usage. This data resides ONLY on your computer and NO information is transmitted to a remote server.

To build the Frequent Items menus, QAP is maintaining a local and private database that remembers the folders and files you used in the last days. Before going further, for those concerned with privacy, see my statement in the box beside.

If you prefer not having QAP collect this data, you can go to the Frequent Items options to turn this feature off or control its behavior.

 

Frequent Folders and Frequent Files

The Frequent Folders and Frequent Files menus contain by order of frequency the ten folders or ten documents you opened most frequently in the last days. In your first hours or days of usage of QAP, these menus may not be full or may not reflect your most often used content. But, they will improve quickly as you use QAP. 

Frequent Files - Click to enlarge

You can change the number of items in these menus in Options, Menu tab. Set the Number of items in menus under Frequent Items and Recent Items Menus. You can also see how QAP discovers your most frequently used folders and file and set various parameters here: How can i control how the frequent items database works?

 

Recent Folders and Recent Files

The Recent folders and Recent files menus list the recent places or documents memorized by Windows. You can find more information here: From where comes the content of the Recent folders and Recent files menus?

If you first used QAP before v9.2, these submenus has been automatically added to the My QAP Essentials submenu when you first launched QAP. If you did not change it, you now have these menus in two places. You can clean this up using the Settings window.

Recent Files - Click to enlarge

Recent Folders - Click to enlarge

 

Current Windows

The last item of the In the Works menu shows all the folders and windows open on your system. This QAP Feature was named Switch before v9.2. You can can find more information here: How is built the Current Windows (aka Switch) menu?

 

Edit the In the Works menu

The In the works menu was added automatically to your main menu when you launched QAP. If you first used QAP with v9.2 (or more recent), the menu was added at the top of the main menu. Previous users will find it at the bottom of their main menu.

Using the Settings window, you will be able, if you wish, to rename this menu, move it or break up its content in other submenus. See how to open the Settings window and how to use it to customize your menu.

What are these features in the "My QAP Essentials" menu?

QAP Features are powerful functionalities that can be inserted in any QAP menu or submenu. For your convenience, the My QAP Essentials menu is built automatically when you installed QAP. It gives access to a subset of the most useful QAP Features.

  • With the Add Favorite - QAP Feature..., add new QAP Features to this menu (see¬†How do I add a favorite to my menu?¬†for help on adding favorites to your menu)
  • ¬†With the Switch menu, bring to the front one of the running applications or folders open in Explorer.
  • With Repeat Last Actions, reopen or relaunch any of the¬†10 most recent favorites that you launched.
  • With the Reopen Current Folder in Dialog Box¬†menu, take your file dialog box (Open, Save as, etc.) to the last folder you used in Explorer.
  • With the Reopen a Folder¬†menu, open a folder in Explorer from a menu built with the list of folders already open in Explorer (also useful in file dialog boxes).
  • The Recent folders¬†and Recent Files menus list the recent folders or documents memorized by Windows.
  • The Clipboard¬†menu shows the folders, documents, application path or URL saved in your Windows Clipboard.
  • The Drives¬†menu shows the list drives on your system with label, free space, capacity and an icon showing the drive type.

Finally, these QAP features were also added in the main QAP menu:

  • The Add This Folder or Link menu allows to add the current folders or web page on the fly.
  • The Close this menu¬†item allows to close the popup menu if¬†clicking elsewhere or hitting the Esc¬†key do not close the menu as it normally should (you can remove this menu if you never face this issue).

Feel free to add QAP Features to this menu or to move them around. See the list of other QAP features.

What are these special folders in the "My Special Folders" menu?

When Windows is installed, many system folders are created. Quick Access Popup knows more than 50 of these system folders called "Windows Special Folders". The My Special folders menu gives access to the most known and used:

  • Desktop
  • Document
  • Pictures
  • Downloads
  • My Computer
  • Network Neighborhood
  • Control Panel
  • Recycle Bin

With the first item of this menu Add Favorite - Special Folder..., you can add new system folders to this menu (see How do I add a favorite to my menu? for help on adding favorites to your menu). There are plenty of other special folders that you can also add using the Add Favorite button in the Settings window, for example: Libraries, Recent items, Startup folder, History, Favorites, Quick Launch, Cookies, Temporary files, etc. Special folders can be inserted in any QAP menu or submenu. For your convenience, the My Special Folders menu was built when you installed QAP. Feel free to add special folders to this menu or to move them around.

When do I need to use the QAP icon in the Notifications Area?

The Quick Access Popup icon in the Notification Area (System Tray) has two functions: menu launcher and System menu.

Open the QAP system menu

Launch favorites menu

  • Left-click on the Quick Access Popup icon in the Notification area to open your favorites menu. This menu is always available in the Tray. When you select a folder, it is open in the most recently active Windows Explorer window or in a new window, depending on the option selected in the File Managers tab in the Options window.

  • Right-click the icon in the Notification area to open the QAP System menu:
    • open the Settings dialog box;
    • click Edit QuickAccesssPopup.ini file to fine tune your settings (more info; make sure you have a safe backup before editing this file);
    • Under the Settings file options... submenu:
      • choose Switch Settings file to load alternative menu and settings;
      • choose Switch to default settings file to restore the settings file in the default location;
      • select Import/Export Settings to exchange menu and settings with another system or user (more info);
    • choose Restart Quick Access Popup after changes has been made to the ini file;
    • select the Run at Startup option to launch QAP automatically;
    • click Suspend Hotkeys to temporarily disable all QAP hotkeys (mouse triggers and keyboards shortcuts);
    • choose Restore Settings window position to move the Settings window to the center of main screen, in case it would become invisible following changes in screen configuration (more info);
    • use the Check for update menu to discover if you should download a new QAP version;
    • open the Help, About and Donate windows;
    • and select Exit Quick Access Popup to unload QAP from the active memory.

See also: How can I make the QAP icon always stay in the Notification Area?

What are the Alternative menu features?

Alternative menu features are actions to be executed on one of the favorites in your QAP menu. After you click one of the options in the Alternative menu, the full QAP menu is displayed to let you choose on what favorite you want to execute the Alternative menu feature.

Alternative  menu triggers (mouse default is Shift+middle mouse button and keyboard default is Shift+Windows+W).

  • These triggers show the Alternative menu over any windows.
  • In the Alternative menu, you select the actions to apply to one of your favorite (see the list of Alternative menu features below).
  • Then, in the QAP menu, select the target favorite on which the Alternative menu feature will be executed.

Alternative menu features

The Alternative menu offers the following features:

  • Open in new window: open the favorite in a new window instead of changing the folder in the target window (even if the menu is opened in an existing Explorer window or in a file dialog box).
  • Edit a Favorite: change a favorite settings directly from the QAP menu (without having to open the Settings window).
  • Copy a Favorite's Path or URL: copy the file path or the URL of a favorite to your clipboard in order to paste it in any other window.
  • Run as administrator: run the application with administrator access (elevated privileges).
  • Open the Containing Folder in the Current Window: open in the current Explorer window the parent folder of the selected favorite document, application or folder.
  • Open the Containing Folder in a New Window: open the parent folder of the selected favorite in a new window (even if the menu is opened in an existing Explorer window or in a file dialog box).

Three Alternative menu features are also available directly from the regular menu by using keyboard modifiers when clicking a favorite in the popup menu (see also: Can I launch Alternative menu features directly from the regular popup menu?):

  • Shift + Click:  Open in new window.
  • Control + Click: Copy a Favorite's Path or URL.
  • Shift + Control + Click: Edit a Favorite.

 

Can I launch Alternative menu features directly from the regular popup menu?

Normally, you open the Alternative menu using the Shift + middle mouse menu or Shift + Windows + W triggers.

Three Alternative menu features are also available directly from the regular menu by using keyboard modifiers when clicking a favorite in the popup menu:

  • Shift + Click:¬† Open in new window.
  • Control + Click: Copy a Favorite's Path or URL.
  • Shift + Control + Click: Edit a Favorite.

More info about these features: What are the Alternative menu features?.

Can I display the Drives, Recent Folders and Recent Files menus attached to the popup menu?

Yes, you have the option to display these QAP features menus as part of the QAP popup menu, as normal "attached" submenus. For this, select the checkbox Attach "Recent Folders", "Recent Files" and "Drives" menus to QAP menu in the Options dialog box, Menu tab.

But, after you enabled this options, you may notice a slight refresh delay when you invoke the QAP menu. This delay is caused by the time it takes to Windows to provide the refreshed information required to display the Drives, Recent Folders and Recent Files menus. Because Windows does not always provide this info instantly, the delay may vary at each display of the popup menu.

If you find the delay annoying, you can return to the default setting and uncheck the Attach "Recent Folders", "Recent Files" and "Drives" menus to QAP menu. These menus will then be displayed detached (or stand-alone) and refreshed on demand.

 

How do I open the QAP Settings window?

The Settings window is where you add or edit your favorites. It is also where you can access the Options, Hotkeys, Hotstrings and Icons dialog boxes. You can open the Settings window in different ways.

  • The most common way is to click the Settings... menu item in the QAP menu (see How do I display the Quick Access Popup menu?); this item is included in the default menu created the first time you run QAP:

  • As the menu shows, you can also hit the Shift+Control+S hotkey to open the Settings window.
  • You could move the Settings... menu item up or down, to any submenu or change the menu hotkey to anything better fitting your preferences by editing the Settings... item in the favorites list.

  • If whenever you removed the Settings menu, you can always open the Settings window from the QAP system menu by right-clicking on the QAP icon in the Notification zone.

  • If you need to restore the Settings... menu item in your QAP menu, click the Add button, select the type QAP Feature and choose Settings... in the QAP Feature dropdown list (more info on adding favorites in How do I add a favorite to my menu?

How do I add a favorite to my menu?

Thre are several ways to add favorites to your menu. But the most common one is to open the Settings window and, in the Add Favorite Type dialog box, select the type of favorite. For each favorite type, you see a short description on the right side. See this quick overview of favorite types.

In the remaining of this answer, we will see the most common options, available for all favorite types, using the Folder example. Select Folder and click Continue.

In the first tab Basic Settings, enter the short name for your favorite. This name will appear in your menu. In the next field, select the target of your favorite. This field will vary depending on the favorite type. In this case, click Browse to select the favorite folder.

f whenever you want to temporarily remove this item from your menu without deleting it, click the Hide this favorite in menu checkbox.

In the Menu Options tab, choose in which section of your menu the new favorite will appear. In the first drop down list Favorite parent menu, select the Main menu or one of its submenus (more about submenu).

After you selected the parent menu, set the position of the new favorite in this part of your menu in the drop down list Insert the favorite before this item.

Next, select the icon for your favorite. By default QAP choose a default icon based on the favorite type or, for applications and their documents, the system default icon for this application. In the Windows dialog box Change icon (or Changer d'ic√īne in my French version of Windows), select an icon in the current file or browse for another icon file. You can find icons in .EXE, .DLL and .ICO files (more about icons).

Finally, in the Menu Options tab, you can set a keyboard or mouse shortcut for your most frequently used favorites. This will allow to open these folders without having to open and browse the menu. Beside the Shortcut field, click Change. In the Change shortcut dialog box, select the keyboard modifiers (Shift, Alt, etc.) and the mouse button or key of your shortcut (more about shortcuts). Click OK to save your shortcut. Alternatively, in the field below, you can also assign an hotstring to launch your favorite (more about hotstrings).

There are other options in the remaining tabs but these options will be covered in the FAQ pages dedicated to adding the various types of favorites. To save your new favorite, click the Add button and do not forget to save your settings by clicking one of the big buttons Save & Close or Save & Reload in the Settings window.

See your new favorite in your menu. In this example, we added the favorite:

  • to the My Project Submenu submenu
  • before the Project Charter item
  • with a calendar and clock icon
  • and the shortcut Shift + Control + P

See also more options when adding:

What are the advanced options for favorite folders?

Three tabs of the Add/Edit Favorite Folder dialog box give more advanced options for favorite folders.

Live Folders

In the Live Folder Options, you can turn your favorite folder menu item into a submenu containing the actual content of the folder. Set the Number of subfolder levels to include in Live Folder menu. Subfolders will be displayed as submenus. Choose a sort criteria and sort order. By default, Live Folders are sorted alphabetically. If your Live Folder contains many items, you can display its menu in multiple columns. Set the Number of items per columns (0 for no column break) depending on your screen size.

Finally you can also include documents in your Live Folder. If you check the Include documents option, by default, all documents are included. You can select which files are included or excluded using the Include or Exclude radio buttons and the text box below to list file extensions to include or exclude (separated by spaces).

Note: Take care not to overload your QAP menu with Live Folders. Windows menu are not designed to handle very large number of items. There is a default limit of 500 items in QAP Live Folders. This limit is there to protect you against too large number of items that could make QAP unstable, including hanging it. You should see Live folders as a way to put the most used big branches of your file system into your QAP menu and use your file manager or the file dialog box to navigate into the smaller branches and leaves.

You can see on the right side of the following screen capture the Live Folder submenu created in this example. The My Project Folder now opens a submenu with, at the first position, an entry to open the folder itself and, below, the three subfolders in that folder. This Live Folder menu can be open using the shortcut Shift + Control + P. More about Live Folders here.

This second example creates a submenu with the documents in the Work folder. In the Settings window (on the left) Live folders are indicated by exclamation marks. At the top of the Live Folder submenu, the first item allows to open the Live Folder itself.

Window options

In the Windows Options tab, you can set where the Explorer window will be displayed. First, uncheck the Use default window position checkbox. Then, decide if you want to display the favorite folder in a maximized, minimized or normal Explorer window. If you choose normal, you can decide at what position and what size this window will be displayed.

These window options are only available for the favorite types open with Windows Explorer (Folders and FTP site). For most other applications and documents, moving and resizing the window proved to be unreliable.

Launch with another application

Normally, favorite folders are open in Windows Explorer (or Directory Opus / Total Commander if you selected one of these file managers in Options). In the Advanced Settings tab, you can tell QAP to launch the folder with another application. The designated application will be launched with the favorite folder path as parameter. This option is also available for Document, Special folders, URL and FTP favorites.

In the following example, the folder will be launched by the following batch file (saved here as C:\Users\Standard\my_batch.bat) :

c:
cd \
echo List files in %1
dir %1
pause

When launched with QAP, this folder path is passed to the target application (here, my_batch.bat) as the first command-line parameter. See the result of the execution of this batch.

Parameters

The Parameters option in the Advanced Settings tab will be covered in the FAQ page dedicated to FTP favorites.

What are the different types of favorites?

Types of favorites proposed when you click the Add button

An example menu with one favorite of each type

In your Quick Access Popup menu, you can add favorites of any of these twelve types:

  • Folder: Add your most frequently used local or network directories to reach them in a snap in a Windows Explorer, a file dialog box or a custom file manager.
  • Special Folder: Add Windows system folders from a list of more than 50 special folders, for example: Libraries, Recent items, Recycle Bin, Startup folder, History, Favorites, Quick Launch, Downloads, Cookies, Temporary files, etc.
  • Document: Insert¬†your day-to-day documents in you menu¬†and launch them in their native application from any window.
  • Application: Add your favorite applications and get full control on their execution (with command line parameters and working directory).
  • Link (URL): Add your preferred web pages and open them in your default browser at any time or in a specific browser if specified in advanced settings.
  • FTP Site:¬†Open FTP sites in Explorer, Directory Opus or¬†Total Commander, with login name¬†and¬†password inserted in site address (take note that the password is¬†not encrypted, is saved in the settings file and sent on Internet in clear text¬†- be cautious if your password protects sensitive data!).
  • Snippet: Insert sequences of characters that can be typed in a flash when you need to insert them in any application (snippets help).
  • QAP Feature: Insert Quick Access Popup features like Switch, Reopen a Folder, Drives, Add This Folder or Link, etc. in any submenu and assign them the shortcuts and icons of you choice.
  • Submenu: Gather related¬†favorites in a submenu; submenus can be nested at will and each of them can be assigned shortcuts or icons.
  • Shared Menu: Manage the content of a submenu in an external file that can be saved on a network drive or a shared folder (like Dropbox) and used on different PCs. Shared menu can be used in three flavors:
    • Personal shared menu;
    • Collaborative shared menu for team or workgroup;
    • Centralized shared menu.
    • See shared menus help.
  • Group:¬†Launch a group of favorites of any type in one click or one shortcut; the menu label shows the number of items in the group.
  • Text Separator: Insert a text menu separator at the current menu position.

To add these types of favorites, see How do I add a favorite to my menu?

How do I add Windows Special Folders to my menu?

Adding one of the 50 Windows Special Folders to your menu is as easy as adding a normal folder, and even easier. All you have to do is to select the Special folder in one of the section of the Special folders tree view, grouped by type of usage:

  • Basic for folders used by everyday usage;
  • Power User for folders used by more advanced users;
  • Sysadmin for PC and network administrative tasks;
  • Contents for folders related to various media;
  • Hardware for folders about PC components.

When you select a Special folders in the tree view, its name is automatically entered in the Short name for menu text zone (if it was not already filled) and the default icon for this special folder is selected in the Menu Options tab. You can change these default name and icon. In the Menu Options tab, as for other types of favorites, you can also select in what submenu and at what position the Special folder will be inserted, as well as assigning it a shortcut.

Settings in the Window Options tab are identical to those of Folders favorites, as described in the FAQ page about advanced options for favorite folders.

How do I add favorite document to my menu?

To add a document to your menu, in the Basic Settings tab, click the Browse button to choose the document in the file dialog box. If the Short name for the menu is empty, it is automatically filled with the file name of the selected document (without its extension).

In the Menu Options tab, the icon is automatically set with the system default icon for this type of document (based on the document's file extension). You can customize this icon. As for other favorites, you can also select the submenu, position in the menu, shortcut or hotstring for this favorite document.

When you click a document favorite in the menu, it is automatically launched with its associated application (based on its file extension). In the Advanced Settings tab, you could choose to launch the document with another application. In the following example, the document would be open with a application named "Translate".

 

How do I add an application or script to my menu?

QAP can launch applications (.EXE or .COM) files, scripts (like .BAT batch files, .VBS or .AHK scripts, etc.). To add a favorite application or script, as for documents and folders, you can click the Browse button in the Basic Settings tab to select the application file. But, if the target application is already running, it is much easier to select it in the drop down list of running applications.

When you choose the application, the Short name for menu is automatically filled if it is not already entered.

Still in the Basic Settings tab, you can click the checkbox If the application is already running, activate it instead of launching. This will avoid launching multiple instances of the same application.

 

In the Advanced Settings tab, you can run the application "as Administrator" by clicking the checkbox Elevate application with administration privileges. When launching this favorite, you may be prompted with the elevation alert or asked for the administrator password.

Also in the Advanced Settings tab, in the Start in zone, you can set the default directory for the application.

In this example, the ExamDiff application will open its Select file dialog boxes in the Music Docs folder. Take note that, unfortunately, not all application comply with the Start in setting when launched.

The last setting in the Advanced Settings tab, Parameters, is described with an example in the FTP FAQ page.

How do I add Windows Apps (also called "Windows Store", "Universal" or "Metro" apps) to my menu?

Yes. Starting with v9.1, QAP supports these apps known as: Windows Apps (under Windows 10), Universal Applications, Metro Apps (under Windows 8) or Universal Windows Platform (UWP) apps. This new Windows application type doesn't use the traditional executable (.exe) files anymore. These apps are pre-installed in Windows 8 and 10 or downloaded from Windows Store.

This family of applications has the advantage of being available in a very similar way under various Microsoft devices. But, technically, their architecture and behavior differs in many ways from regular applications. This is why a specific favorite type is required to configure and launch them.

Default "My Windows Apps"

The "My Windows Apps" submenu

The first time you run a QAP version supporting Windows Apps with Windows 10, QAP creates automatically a new sub menu named My Widows Apps at the bottom of your main menu. This menu contains a sample of the most common Windows Apps normally installed with Windows 10. You can edit, move or remove this menu as for other submenus.

Adding a Windows App to your menu

Click the Add button and select the favorite type Windows Apps. In the Basic Settings tab, see the dropdown list of Windows Apps installed on your system. This list is loaded when you launched QAP. If you just downloaded an app from the Windows Store, click the Refresh button to add it to the list.

Select a Windows App in the list. This list is built with Windows App "code names" as they are registered in Windows. Some of these names a unfriendly codes but, at this time, QAP could not retrieve more friendly or localized names from Windows (still doing research on this). When you select an app in the list, its name is loaded in the Short name for menu text box. Also, QAP could not currently retrieve the default icon for a Windows App. Fortunately, you can change the app's name for a more user friendly name and select your preferred icon in the Menu Options tab.

If whenever you need to add an app not in the list, you can select the Custom Windows App identifier (Application User Model ID - AUMID) entry at the end of the list. However, you will have to fill the Application User Model ID (AUMID or Windows Apps identifiers) code for this app (for example "Microsoft.MicrosoftEdge_8wekyb3d8bbwe!MicrosoftEdge" for Microsoft Edge).

Finally, when you will install Windows updates, it may happen that the Windows App ID for a given app changes. If whenever this happens, you will only have to select the Windows App again in the list and save your favorite.

How do I add favorite link (URL) to my menu?

To add a web link to your menu, in the Basic Settings tab, enter the address in the Link (URL) text zone. After you filled the address, you can click the Get title button to retrieve the page title from the web (some site may not return the title). Of course, you can also enter a short name of your choice.

Other settings in the Menu Options and Advanced Settings are similar to those described in the other Add Favorite FAQ pages.

Can I add on the fly a favorite for the folder or the web page I am already in?

The QAP Features Add This Folder or Link and Add This Folder or Link Express allows to quickly add the current folder or web page to your menu. You can add folders this way in Explorer windows or in file dialog box windows (if this option is enabled) and you can add links to web pages in most web browsers (Internet Explorer, Google Chrome, Firefox, Safari, etc.). When you are in the folder or the web page that you want to add to your menu, select one of these features.

  • If you choose Add This Folder or Link, in the Add Favorite dialog box,¬†enter the menu name of this new favorite and select the desired options in the various tabs. When you add a web page, QAP tries to retrieve the web page title to fill the favorite name automatically.

  • If you choose Add this Folder or Link Express (add this command to your menu by adding a favorite of type QAP Feature), the favorite is instantly added at the top or bottom (according to an option in the Options, Menu¬†tab) of the menu where the Add this Folder or Link Express was used. It has the normal default settings and the folder‚Äôs name as menu name. No question asked. If this name is already used, ‚Äú[!]‚ÄĚ is appended to the menu name. If you want to change some settings, open the Settings window.
  • For folders, these QAP Features record the¬†current position of the Explorer window in the¬†Window Options tab. Unless you check the Use default window position, this position is automatically restored when you open this folder in a new window.
  • When you add a web page, its title is automatically retrieved and used as name for the favorite.

Can I search inside my favorites?

Yes. As you add favorites to your main menu and your submenus, it can become tricky to find the favorite you want to edit. You can filter the favorites by keywords. In addition to easing favorites edition, this tool also gives you a global view of your favorites, allowing to eliminate unwanted duplicates or to better organize your menu.

To filter you favorites, simply type a few characters in the Search box just above the favorite list. You can hit Ctrl-F to move the cursor to search box. To restore the full list, delete the Search box content or simply click the X button on the right.

By default, only the favorites with the searched keyword in their name will appear in the filtered list. But you can select the check box Extended Search to extend the search to more favorites metadata: favorite type, shortcut, hotstring trigger, location (file or folder path), snippet content, FTP login name and password, and advanced settings Parameters and Start in folder.

A few notes, for those who want to know everything:

  • filtering is case insensitive;
  • filtered favorites are displayed in the order they were found, starting from top main menu;
  • in filtered favorites list, the Edit button, Enter key or double-click open the edit favorite dialog box with the selected favorite;
  • double-clicking a menu favorite in filtered favorites list opens this menu unfiltered;
  • after edition of a favorite, the regular favorites list is restored in the location of the edited favorite;
  • the Remove button or Delete key removes a favorite from the filtered list (with confirmation before deleting a menu and its submenus); after deletion, the filtered list remains active;
  • in filtered list, only single selection is available, allowing edition or deletion of only one favorite at a time;
  • in filtered list, the Add button (and its associated hotkey Ctrl-N) adds a new favorite at the top of the main menu;
  • changing menu using the dropdown list, using back or top arrows and closing and re-opening the Settings window restore the regular unfiltered list.

How do I add favorite FTP site to my menu?

An FTP favorite allows you to open a file transfer session between an FTP server and your local file system using, depending on your configuration, your default browser, Internet Explorer or Windows Explorer.

In the Basic Settings, enter the Short name for the menu and the FTP Site URL . If you enter only this information, you will be asked for a login name and password each time you launch the favorite.

You can enter the Login name that will be sent automatically to the server in the format ftp://username@ftp.myserver.com. In this case, you will be asked only for the password.

Finally, you can enter both Login name and Password that will be sent automatically to the server in the format ftp://username:password@ftp.myserver.com. Then you will be logged automatically without any prompt. However, take note the password is NOT encrypted when sent over the Internet or saved in your settings file. Do not enter your password if your data is sensitive.

When sent to the server, the login name and password can be encoded or sent plain. With most browser and file manager, it is recommended to encoded it. In some case, like when using the file manager Total Commander, it should be sent as plain text. By default, the info is sent encoded except if QAP is configured to use Total Commander as default file manager. If whenever you receive an error message like the one below, you can try changing the encoding setting in the Advanced Settings tab.

Take note that "encoded" is not "encrypted". Remember that the password is NOT encrypted.

In the Advanced Settings, you can also choose your own FTP client software. Browse for its executable file in the Launch with this application text zone. You can also send parameter to the FTP client using the Parameters field.

In this example, the software FileZilla is used to open the FTP server and is instructed to open the c:/temp folder as local folder (as shown below).

How do I move a favorite or a submenu to another submenu?

You can edit the favorite, open the Menu Options tab and select a new submenu in the Favorite parent menu list. But a quicker way, in the Settings window, is to select the favorite (or multiple favorites with Shift-Click or Ctrl-Click) and hit the Move button or press Control-M. You can move submenus or groups as well, using the same techniques.

In the Move Favorites dialog box, select the new submenu for your favorite(s) and the position in this menu. And click the Move button.

What are snippets? How can I use them to paste frequently used pieces of text?

The favorites of type "Snippet" allow to send pieces of text or keystrokes to the active application using the QAP popup menu, hotstrings or keyboard shortcut. There are two types of snippets:

  • Text snippets
  • Macro snippets

Text snippet
By default, snippets are of type Text containing characters, end-of-lines and tabs. When you select a text snippet (in the popup menu, by typing its hotstring or by hitting its shortcut), its content is sent to the active application at the current insertion point as you would do using the Windows Clipboard Paste command (although, the content of the Clipboard is not impacted by this action).

See:

Macro snippet

The second type of snippet, Macro, is for users with some experience with scripting language. Instead of pasting the snippet to a text box or editor, QAP sends its content to the active application as keystrokes that you would type at the keyboard. Macro snippets support the AHK special characters allowing to send special keystrokes like Backspace, Home, Control, etc.

See:

 

How do I create a Text Snippet and paste it when I need it?

Snippets are pieces of text that you can paste into the active application using the QAP popup menu, hotstrings or shortcuts. Text snippets can contain characters, end-of-lines and tabs.

Creating a snippet

  1. In the Settings window, click the Add button and select the type Snippet.
  2. In the Add Favorite dialog box, give the snippet a name for the menu and enter the text in the Content text box. In this text box, pressing Enter will add an end-of-line and pressing Ctrl + Tab will enter a tab.

  3. If the content does not fit in the Content text zone, you can expand the text box to make editing easier by clicking the + sign. When the content is expanded (as below), use the ‚Äď sign to return to normal display. You can also display the snippet content in fixed font and choose the font size.

  4. In the Menu Options tab, select the parent menu and item position as for other type of favorites. Before saving, you will find it helpful to set a Shortcut or an Hotstring for your snippet. Click one of the two Change buttons (you could set both options if you wish) and set the shortcut or the hotstring as illustrated below.

    In these examples, the selected shortcut (left side) is Shift + Control + H and the hotstring trigger (right side) is #html# (TIP: for hotstrings, use "#" or any other symbol to make the hotstring trigger unique).

  5. Finally, click Add to save the favorite snippet.

Pasting snippets

You can paste snippets in three ways (as for other types of favorites) but the first one is particularly useful for snippets. First, select the keyboard insertion point in a text zone of the active window. Then, paste the snippet using one of these techniques:

  1. If you defined an hotstring (as in the example above, on the right), type the hotstring trigger, in our example: #html# and press Enter or Space. As you press the termination key, the hotstring trigger is replaced (or "expanded") with the content of the snippet. Voilà !
  2. If you defined a shortcut (as the left example above), hit the shortcut key, in our example Shift+Control+H. The snippet is immediately pasted at the keyboard insertion point in the targeted window.
  3. Or open the popup menu and select the snippet. It will be pasted at the keyboard insertion point in the targeted window.

The snippet's content is sent to the active application at the current insertion point as you would do using the Windows Clipboard Paste command. Although, the content of the Clipboard is not impacted by this action.

Snippets tips and tricks

  • If you open the popup menu by clicking the QAP icon in the Notification zone (Windows Tray), middle-clicking in the task bar or the Desktop, the active window loses the focus (become inactive) when the popup menu is open. In order to paste its content, QAP will ask you to activate the window where you want to send the snippet. QAP will display a message asking you to select the target window and hit the Enter key when you are done. You have up to 10 seconds to select the target application, set the keyboard insertion point and press Enter.
  • When trying to paste a snippet from the popup menu, some application or control (text area) may lose focus when the QAP menu is popped up making it impossible to paste the snippet in the active window. Pasting a snippet to the Explorer address bar is one example. An alternative is to assign a hotstring trigger or a keyboard shortcut to the snippet (Edit Favorite, in Menu Options tab). When invoked from a hotstring or a keyboard hotkey, the focus stays in the active window.
  • When a snippet is edited with the Automatically encode end-of-lines checked, the snippet is saved to the settings file (quickaccesspopup.ini) with end-of-lines and tabs are automatically converted to symbols `n  (new line) and `t  (tab). Backtick characters (accent grave) are saved as double-backtick (``). If you prefer to encode these characters yourselves, uncheck the check box.
  • When pasting the content of a snippet to the active window, QAP inserts three small safety delays. By default, the total duration of these delays is 300 ms (3/10th of a second). If your system is quick enough, you can try to reduce these delays by editing the three values of WaitDelayInSnippet=40|80|180 in the settings file (see How can I edit the file QuickAccessPopup.ini?).

See also:

What are the QAP features and how do I add them to my menu?

QAP Features are powerful functionalities that can be inserted in any QAP menu or submenu. When you installed QAP, the My QAP Essentials menu was built with some of the most useful features: Switch, Repeat Last ActionsReopen a Folder, Recent FoldersRecent FilesClipboard and Drives (more info about the My QAP Essentials menu).

But there is much more QAP Features to discover. To add a QAP Feature to your menu, click the Add button in the Settings window and select the feature to add in the categorized tree view.

For more information on adding these favorites to your menu, see How do I add a favorite to my menu?

QAP Features

Here is a comprehensive list of close to 50 useful features, grouped by categories.

CategoryFeature NameFeature Description
Dynamic MenusRecent FoldersDisplay a dynamic menu containing the ten most recently opened folders as remembered by Windows in its "Recent items" virtual folder. You can configure the number of items in this menu in the "Options", "Menu" tab.

Items in this menu are sorted with most recent folder first, as recorded by Windows.
Dynamic MenusRecent FilesDisplay a dynamic menu containing the ten most recently used documents as remembered by Windows in its "Recent items" virtual folder. You can configure the number of items in this menu in the "Options", "Menu" tab.

Items in this menu are sorted with most recent file first, as recorded by Windows.
Dynamic MenusReopen a FolderDisplay a dynamic menu showing the folders already open in Windows Explorer and Directory Opus windows. This menu is refreshed every time you open the QAP menu.

The Reopen a Folder is particularly useful when you are in a file dialog box and want to open a file in a folder already open in another window. See also "Reopen Current Folder in Dialog Box".
Dynamic MenusSwitchDisplay a dynamic menu in two parts:
1) the folders already open in the Windows Explorer and Directory Opus windows
2) the applications currently running on your system (starting with the most recently activated window).

When you select an item, its window is automatically taken to the front.

This menu is refreshed every time you open the QAP menu.
Dynamic MenusClipboardDisplay a dynamic menu with the content of you current Windows Clipboard.

If the Clipboard contains documents, applications or folders file path, QAP shows this list in the menu, allowing you to open a document, launch an application or navigate to a folder found in the Clipboard.
Dynamic MenusDrivesDisplay a dynamic menu showing the drives on your system with label, free space, capacity and an icon showing the drive type.

This menu is refreshed every time you open the QAP menu.
Dynamic MenusTC Directory hotlistFor Total Commander (TC) users, display a dynamic menu built with the favorites added to the TC Hotlist as found in the file wincdm.ini.

Set the wincdm.ini file location in "Options", "File Managers" tab. If TC was selected when you installed QAP, the Directory Hotlist has been automatically added to your menu.
Menu EditingSettingsDisplay the "Settings" window where you can customize your QAP popup menu, manage your favorites and set various options.

By default this feature is included in the Main menu.
Menu EditingAdd FavoriteDisplay a list of favorite types where you select the type of the favorite to add.

In the next window, you enter :
- a name for your favorite
- a content
- various settings like icon, shortcut, hotstring, parameters, etc.

Depending on the selected type of favorite, the content of the favorite can be a folder, document or application file path, web link, snippet text, submenu name, etc.
Menu EditingAdd Favorite - (type)There are twelve "Add Favorite" QAP features, one for each of the QAP favorite types: Application, Document, Folder, FTP, Group, Link, QAP Feature, Shared Menu, Snippet, Special Folder, Submenu and Text Separator.

In the "Add Favorite" dialog box, enter :
- a name for your favorite
- a content, depending on the selected type of favorite
- various settings like icon, shortcut, hotstring, parameters, etc.
Menu EditingShortcutsDisplay a dialog box with a global view of your keyboard or mouse shortcuts. You can sort favorites by clicking the header.

Double click a shortcut to change or remove its assigned hotkey.

Click the "See all favorites" checkbox to assign shortcuts to other favorites.
Menu EditingHotstringsDisplay a dialog box with a global view of your hotstrings (small sequences of keys that automatically trigger QAP favorites). You can sort favorites by clicking the header.

Double click an hotstring to edit it.

Click the "See all favorites" checkbox to assign hotstrings to other favorites.
Menu EditingIconsDisplay a dialog box listing all the favorites in your QAP menu with their current icon and the default icon for this type favorite. Favorites are grouped by submenus, in the order they appear in your menu.

Click the buttons to select a custom icon for a favorite or reset a favorite to its default icon.
Menu EditingAdd this Folder or LinkQuickly add to your menu the active folder or web page.

You can add folders this way in Explorer windows or in file dialog box windows. You can add links to web pages from most web browsers.

In the "Add favorite" dialog box, confirm the name for your favorite and enter various settings like icon, shortcut, hotstring, parameters, etc.

By default this feature is included in the Main menu.
Menu EditingAdd this Folder or Link ExpressSimilar to the "Add this Folder or Link" feature except that the new favorite will be automatically added at the top of the Main menu without any interruption.

If you need to change default settings, you can click the "Edit" button to change the name, position or various settings of the favorites.

In "Options", you can set the new favorite to be added by default at the bottom of the Main menu.
Menu EditingRefresh Live Folders and Shared menusRefresh on-demand the "Live folders" menus. This action can also be executed repeatedly by entering an interval (in seconds) in the "Scheduled QAP menu refresh" of the "Menu" tab in the "Options" windows.

During the short (depending on the number of Live folders or Shared menus) refresh time, the QAP menu is not available.
Menu EditingSwitch Settings fileSelect another QAP settings file and restart Quick Access Popup with these settings (including favorites and various options).

Make sure you save changes in Settings before restarting QAP.
Menu EditingSwitch to default settings fileRestart Quick Access Popup with the Settings file at its default location.

If you installed QAP using the "one-step installation" procedure, the default location is located under the User directory (for example, "C:\Users\Jean\AppData\Roaming\Quick Access Popup").

If you preferred the portable installation, the default location is where the QuickAccessPopup.exe program is running.
Menu EditingAdd shared favorites menu from catalogueAdd to your menu a shared menu from the Shared Menus Catalogue, a repository of favorites settings files managed by the menu administrators or by other workgroup members.

You can select an existing Shared menu file from the repository, add a shared menu not in the catalogue or create a new shared menu.
Window managementClose all windowsDisplay a list of windows currently open. Uncheck those to keep and click "Close selected windows" to close the other windows. Double-click or press Enter to close one window or see its details.
Window managementReopen Current Folder in Dialog BoxChange the folder in a file dialog boxes to the folder currently active in Windows Explorer.

To use this feature, the "Change folder in dialog box..." option must be checked in "Options", tab "General".
Window managementReopen Current Folder from Dialog BoxReopen the current folder in a new Explorer window (also in Directory Opus or Total Commander). Useful when you want to open the folder you are browsing in a file dialog box in an Explorer window.
Close ComputerClose Computer Control CenterTake full control on how your computer will shutdown:
- Logoff, Shutdown, Reboot, Power down, forced or not
- Sleep or Hibernate, immediately or not, disabling wake events or not
- Turn off monitor, Turn on low monitor power mode or Start screen saver.
Close ComputerPower down computerClose all applications and turn off computer power.
Close ComputerShutdown computerClose all applications in preparation to turn off a computer's power. Depending on your system configuration, this could be followed by a system power down.
Close ComputerPut monitor in low-power modePut computer's monitor in low-power mode. Low-power mode is designed for laptops and might not be available for desktop monitors.
Close ComputerLogoff userClose all applications and terminate current user session.
Close ComputerSleep computerPut the computer in a power-saving state that allows it to quickly resume full-power operation when you want to start working again. Sleep mode uses very little power, your computer starts up faster, and you’re instantly back to where you left off.
Close ComputerHibernate computerPut the computer in a power-saving state that allows it to quickly resume full-power operation (similar to Sleep but uses less power). When you start up the PC again, you’re back to where you left off (though not as fast as Sleep). Hibernate is designed for laptops and might not be available for all PCs.
Close ComputerTurn monitor offTurn off computer's monitor.
Close ComputerRestart computerClose all applications and restart the computer as if user turned power off and on again.
Close ComputerStart screen saverStart default system screen saver.
UtilityRepeat Last ActionsDisplay a dynamic menu containing the ten most recent favorites that you launched.

You can configure the number of items in this menu in the "Options", "Menu" tab.

Items in this menu are sorted with most recently used first. When you reopen an item, its entry is moved to the top of the menu.
UtilityGet window infoHelp you identify a window that you want to exclude from the QAP menu mouse hotkey.

This feature will prompt you to click in the target window with the QAP menu hotkey (by default, middle mouse button) and copy the window title and class name in your Clipboard.

See the "Exclusions" tab in the "Options" dialog box for complete explanations.
UtilityRepeat Last ActionAdd an item labeled "Repeat Last Action" to your menu. When you select this menu item, it reopens the last favorite you opened.

The label of this feature is always "Repeat Last Action" (QAP limitation). You have to remember what was the last action you selected.
UtilityRestart Quick Access PopupRestart Quick Access Popup.

Make sure you save changes in Settings before restarting QAP.
QAP ManagementOptionsDisplay the "Options" dialog box allowing to make QAP work the way you want.

The options are grouped in tabs: "General", "Menu", "Hotkeys", "Alternative hotkeys", "Exclusions" and "File managers".
QAP ManagementCheck for updateCheck on Quick Access Popup web site if a new version is available.
QAP ManagementEdit QuickAccessPopup.iniEdit the active Quick Access Popup settings file (.ini).
QAP ManagementImport/Export SettingsDisplay a dialog box where you can export your favorites and other settings to create a backup in a location of your choice.

You can also import favorites and settings from another PC or another user.
QAP ManagementRestore dialog boxes window positionRestore the Edit, Copy and Move dialog boxes position to the center of the main screen.
QAP ManagementRestore Settings window positionRestore Settings window size and position at the center of main screen.
QAP ManagementClose this menuClose the QAP menu if it is not closed by clicking outside of the menu or by hitting the Escape key as it would do normally.

This is related to an intermittent issue (probably caused by Windows) preventing users from closing the menu normally.
QAP ManagementHelpShow the short QAP "Help" window.
QAP ManagementAboutDisplay development, translation and other credits, application and runtime version numbers, licence, current user and PC names, link to support website.

This feature is also available from the "About" button in the main "Settings" window.
QAP ManagementDonateDisplay the "Support freeware" dialog box.

You can make donation in US $, Euros or CAN $ using Paypal or your credit card. You can also make small monthly donations.

Developing this app and supporting its users take a lot of my free time. But I like it and do my best to keep users more efficient and happy. Donations help me support users and add new features and enhancements regularly!
QAP ManagementExit Quick Access PopupQuit Quick Access Popup, releasing all mouse or keyboard menu triggers and shortcuts assigned to favorites.

Can I embellish my popup menu with my preferred icons?

See this YouTube video!

By default, Quick Access Popup select icons based various criteria. For documents, it shows the default icon for the document type (based on filename extension). For applications, it reads the default icon in the application executable file. For QAP features, it use a default image representing the feature's action. Finally, for folders, it use the plain basic folder icon or the folder's custom icon if one has been assigned in Windows file system.

You can assign your own custom icons to favorites in the Menu Options tab of the Add / Edit Favorite window. You can pick icons in any .EXE, .DLL or .ICO file. You can even build an .ICO file with your own images (PNG or JPG files) using your image editor or free web tools like www.iconverticons.com/online/.

See How to sync you menu folder icons and Windows folders icons.

See also this video on QAP icons.

 

How can I control how the Frequent Items database works?

The features described in this page require Quick Access Popup v9.2 or more recent.

Setting up the Frequent Items database

The first time QAP is launched with v9.2 (or more recent), it installs the SQLite files required to collect data about your Windows and QAP usage. These files are saved in the same folder where are installed Quick Access Popup executable file.

A database named QAP_Frequent.DB is then created in the QAP working directory. Periodically (by default every minute), QAP stores in this database the Recent Items collected from Windows since the last update. This very light background process is unnoticeable from a performance point of view.

QAP also logs in this database your QAP menu usage. It allows to track recent folders open in QAP that would not be added to the Windows Recent Items. In a future release, it will also allows to produce some stats on your QAP usage (strictly for your personal use).

For more curious and technical users wishing to browse this database, I recommend the use of the free app SQLite Browser (this tool is not be required for normal users).

Configuring the Frequent Items database

You can set the parameters of the Frequent Items database in Options. Under the More tab, click the Frequent Items Database button. In this window, you can enable or disable the database. If is is disabled, the Frequent Folders and Frequent Files menus will be empty (use the Settings to remove them if you do not use them).

When enabled, the database is refreshed by default every 60 seconds. You can change this under Collection interval (seconds).

You can also set the period considered when building the Frequent Items menus. For example, if you would like to see your most used items in the last week, set the Number of days to take into account in Frequent Items menus to 7. By default, the period is of 30 days. You can also increase it if you prefer to see your long term most used items.

By default the database size is limited to 3 MB. This should be enough for 30 days of normal use of QAP. But if you are an intensive user or if you wish to keep a longer period, increase this size. There is no limit to the number of days or size of the database. When the size limit is exceeded, oldest items are removed until the maximal size is respected. 

If you would like to see the ranking of items in the Frequent menus, enable the Show frequency index in Settings and menus. This will show that value for each item in the menus and also in the Settings window for item found in the database.

Finally, if for privacy or any other reason, you want to delete the database content, click the Flush Frequent Items database button . This will delete all items from the database. If you keep the database enabled, your Frequent Items menu will be empty and repopulated as new contents from the Windows Recent Items will be added beginning at the time of the last collection.

Can I schedule automatic menu refresh for Live folders and Shared menus?

Yes. In Options, Menu tab, check the Enable Scheduled QAP Menu Refresh option. This options refreshes the Live Folders menu and the Shared menus. Set the interval between each refresh (in seconds). Keep in mind that the refresh momentarily disables the popup menu. Minimum interval is 30 seconds and recommended interval is 300 seconds (5 minutes) or more.

The check box Beep before and after refresh enables a short beep that is played at the beginning and the end of the refresh interruption. This helps decide at what frequency schedule the refresh. Do not forget to turn this off when you are set.

 

Can I manage all my menu icons in one screen?

The Manage Icons dialog box lists all the favorites in your QAP menu with their current icon and the default icon for this type favorite. To open this dialog box, click the Icons button in the Settings window (lower right) or add to your menu the QAP Feature named Icons.

Manage Icons - Click to enlarge

Manage Icons - Click to enlarge

Change icon dialog box

Change icon dialog box

For each favorite or submenu, the first two columns show the favorite parent menu and the favorite name. The third column shows the favorite's current icon and a button to select a custom icon. The last column shows the default icon for this type of favorite and a button to reset the favorite to its default icon.

Some types of favorite have their own default icon. For example, Folder favorites have the classic folder icon. Others, like Application and Document favorites, use the default icon from the associated application's executable file.

To select a custom icon, click the Select icon button. In the Change icon dialog box, select the file containing the icon and select the icon. More info on how to embellish your QAP menu with icons.

Manage Icons window size

The number of rows displayed in the Manage Icons window is calculated to display as many icons as possible according to the size of your window. If the window is too large and unusable, see: The Manage Icons window is too large. How can I resize it or scroll the list?

A note for users upgrading from QAP v7

To use the new QAP icons introduced with v8, in the Manage Icons window, click on the Set default icon for every icon except for your own custom icons or for the Application and Document favorites icons. More info here: I ugraded from a pre-v8 QAP version, why don't I see the icons in my menu?

 

How can I gather numerous favorites in a clutter-free popup menu?

If your QAP menu gets too long, divide and conquer! Group your favorites by subjects or locations in submenus. To add a submenu, in the Settings window, click the Add button and, in the Add Favorite dialog box, select the Submenu radio button.

  • In the Basic¬†Settings window, give your submenu a name.
  • In the Menu Options, select an icon for your menu or assign a shortcut that will allow to open this specific section of your menu by hitting a shortcut, without having to browse from the main¬†menu.

Submenus can be nested in submenus at will. To move a favorite from one menu to another, click the Edit button or double-click the favorite name and, in the Menu Options tab, select the new menu in the Favorite parent menu drop down list and choose the favorite's position in the list Insert the favorite before this item.

To add a new favorite in a submenu, you can also open this menu in the Settings window and select the new favorite position before clicking on the Add button.

Can I share a menu on a shared drive to collaborate with my colleagues?

To share favorites with your colleagues or friends, create a Shared menu. Three types of Shared menus are available: Personal, Collaborative or Centralized. To add a Shared menu, in the Settings window, click the Add button and select Shared Menu.

Enter a short name for your menu and select a shared menu type. More information about shared menus in the section Collaborate with Shared Menu.

Can I create menu entry with a keyboard shortcut in its name? Why is the "&" hidden in my menu name?

First, the quick answer to the second question: To display an ampersand in a menu you have to type it twice, for example: "Sweet && Sour".

Why? The ampersand character in Windows menu is used to make a keyboard shortcut with the following character. For example, in the screen capture from Notepad on the right, the Replace command can be called by pression Atl + E then R. This is because, under the hood, the menu name is "&Edit" and the menu command is "&Replace".

The ampersand can be inserted anywhere in a menu name to enable the following character as a keyboard shortcut.

And what about Quick Access Popup? If you open the QAP menu using the keyboard shortcut (Win + W), it is easy to fire a favorite by pressing its menu shortcut. In the following example, the Work menu is named "&Work" to enable W as a shortcut (the W appears as underlined if you open the menu with the keyboard shortcut).

Quick Access Popup menu

Normally, Windows will underline the menu shortcuts only when you open the menu with a keyboard shortcut. To force Windows to always display the menu shortcut, check the Underline keyboard shortcuts option in the Ease of Access Center section of the Windows Control Panel.

Underline keyboard shortcuts

Ease of Access Center of Control Panel (groovypost.com)

Can I add a favorite by right-clicking its icon in Windows Explorer?

You can use Windows Explorer context menu (right-click menu) to add favorites of any of these three types: folders, documents and applications. In the following example, the user right-clicked the Project Calendar Excel file. The context menu Add File to Quick Access Popup menu will create a favorite for this document.

Quick Access Popup will automatically detect if the selected file is a folder, a document or an application and will create a favorite of the correct type.

Explorer context menus are also available in Total Commander or Directory Opus.

Fore more details, read the page Explorer Context Menus Help.

Which QAP commands are available using Explorer Context menus?

You can use Explorer context menus (right-click menus) to add favorites to your Quick Access Popup menu. You can also right-click the Desktop background to show the QAP popup menu!

Add Folder context menu in Explorer

Add Folder context menu in Explorer

Context menu in Desktop background

Context menu in Desktop background

The following eleven context menus are added to your Windows Explorer menus:

Target Trigger Menu name
Files in Explorer Right-Click Add File to Quick Access Popup menu
Files in Explorer Shift + Right-Click Add File to Quick Access Popup menu Express
Folders in Explorer Right-Click Add Folder to Quick Access Popup menu
Folders in Explorer Shift + Right-Click Add Folder to Quick Access Popup menu Express
Desktop background Right-Click Show Quick Access Popup menu
Desktop background Shift + Right-Click Show Quick Access Popup Alternative menu
Explorer window background Right-Click Show Quick Access Popup menu
Explorer window background Shift + Right-Click Show Quick Access Popup Alternative menu
Explorer window background Right-Click Add Folder to Quick Access Popup menu
Explorer window background Shift + Right-Click Add Folder to Quick Access Popup menu Express
Windows Shortcut icon Right-Click Add favorite and import settings from Windows shortcut

To find more about installation and enabling of Explorer context menu, read the Explorer Context Menus Help.

What should I know about Explorer Context menus and QAP?

In this page:

Using QAP Context menus

You can add favorites to your QAP menu with the Windows Explorer context menus. Right-click or Shift+Right-click on any file or folder to show its context menu. QAP's command in this menu are recognizable by the QAP icon on the left. You can also right-click the Desktop background to show the QAP popup menu!

Add Folder context menu in Explorer

Add Folder context menu in Explorer

Context menu in Desktop background

Context menu in Desktop background

  • Context menus are automatically added when you install and removed when you uninstall QAP using standard Windows procedure (see Easy one-step installation).
  • At any time, you can remove or re-install the context menus using the Enable Explorer Context Menus checkbox found in Options dialog box, Menus tab.
  • Users who prefer portable installation (see Portable installation) can setup context menus manually by following the instruction below.

The following ten context menus are added to your Windows Explorer menus:

Target Trigger Menu name Action
Files in Explorer Right-Click Add File to Quick Access Popup menu Open the Add Document or Add Application dialog box ready with the selected file
Files in Explorer Shift + Right-Click Add File to Quick Access Popup menu Express Add the selected document or application at the top of the main QAP menu, no question asked
Folders in Explorer Right-Click Add Folder to Quick Access Popup menu Open the Add Folder dialog box ready with the selected folder
Folders in Explorer Shift + Right-Click Add Folder to Quick Access Popup menu Express Add the selected folder at the top of the main QAP menu, no question asked
Desktop background Right-Click Show Quick Access Popup menu Open the QAP popup menu
Desktop background Shift + Right-Click Show Quick Access Popup Alternative menu Open the QAP Alternative popup menu
Explorer window background Right-Click Show Quick Access Popup menu Open the QAP popup menu
Explorer window background Shift + Right-Click Show Quick Access Popup Alternative menu Open the QAP Alternative popup menu
Explorer window background Right-Click Add Folder to Quick Access Popup menu Open the Add Folder dialog box ready with the current folder
Explorer window background Shift + Right-Click Add Folder to Quick Access Popup menu Express Add the current folder at the top of the main QAP menu, no question asked
Windows Shortcut icon Right-Click Import Windows shortcut to Quick Access Popup menu Open the Add Folder dialog box ready with settings imported from the shortcut: working directory (for application favorites), window state (for folder favorites) and icon settings (for any type of favorites)

Setting up Context menus manually (for portable installation users)

You can install or remove Windows Explorer context menu entries in the Windows Registry using a batch file created by Dońüan √áelik (thank you, Dońüan!):

1) Unzip the file ManageContextMenu.bat from the QAP zip file and save it in the same folder where you unzipped the files QAPmessenger.exe and QuickAccessPopup.ico.

2) You will need administrator privileges to execute this command. To run this batch file as administrator, in Windows Explorer, right-click its icon and select Run as administrator.

3) In the menu, select 1) Install... to create the registry keys or 2) Uninstall... to remove them.

Calling QAP from the command line

Context menus send commands to QAP using the utility QAPmessenger.exe installed in the QAP application folder. If you wish, you can also use this utility to call the QAP menu from the command line, a batch file, a Windows shortcut, etc.

Enter one of the following lines at the command prompt, in a .BAT file line or in the Target field in a Windows shortcut. Replace C:\Program Files\Quick Access Popup\QAPmessenger.exe with the current path and filename of QAPmessenger in your setup.

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" ShowMenuLaunch

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" ShowMenuAlternative

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFolder "C:\FolderPath"

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFolderXpress "C:\FolderPath"

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFile "C:\Folder\FilePath.ext"

"C:\Program Files\Quick Access Popup\QAPmessenger.exe" AddFileXpress "C:\Folder\FilePath.ext"

The entries with Xpress add the folder or file instantly. Be cautious if you use them in a batch loop.

 

Can a submenu be shared on different PCs or by different users?

Yes. Shared menus allow to manage favorites in a setting file that can be shared by different users or used by the same user on different computers. The Shared menu settings file can be saved on a network drive or a shared folder (like Dropbox) and used on different PCs. Add a Shared menu from the Add Favorite dialog box. In the Shared Menu tab, select the type of usage of this shared menu:

Notes:

  • A Shared menu can contain any type of favorites, except other Shared menus.
  • Shortcuts associated to favorites in Shared menu are saved in the Shared menu itself (instead of in the main QuickAccessPopup.ini settings file in versions previous to v9). However, if the same shortcut is used in more than one favorite, only one of these favorite shortcuts will be active.
  • Even if QAP provides protection against synchronization conflicts (when users are editing a menu at the same time), syncing issues may (rarely) occur for users working on cloud synchronization platforms like Dropbox or Google Drive that cannot accomplish full real-time syncing.
  • Users sharing menu on cloud shared drives working in different time zones should use QAP v9.0.6 (or more recent) that support sharing in different time zones.
  • Users sharing menus on network drives do not face sync or time zone issues because the shared menu file time stamp is read from the file itself.

 

Can I change the font, size, color or behavior of the QAP popup menu items?

Yes and no. QAP is building its menus using standard Windows commands. You can change menu fonts, size or color in Windows Control panel and this will change menus appearance in all applications using standard Windows menus. But you can't change only QAP menus font.

If you want to change the font size to reduce the space because you have many entries in your menu, you can change the size of menu icons, or even completely remove them. This will allow you to have more menu entries in the same space. Open the Menu tab of the Options window change the Menu icon size. Also, you can use sub-menus to group menu entries under a single entry.

The left menu has icons size of 48 pixels, the middle one has the default size 32 pixels and the right one has the smallest 16 pixels width.

For the same reason (because QAP is relying on standard Windows menus), QAP cannot do the followings:

  • Make some menu items bold: only one "default" item, like Settings in main menu, is displayed bold;
  • Decide on what side will popup a sub menu: this is determined by Windows depending if space is available on the right side of the menu (if not, the submenu will on on the left - I know, I hate this too...)
  • Trigger an action if you right-click on a menu item: it does nothing (but you could like these options: Can I launch Alternative menu features directly from the regular popup menu?)
  • Etc...

Can I copy a favorite with all its settings?

Yes. In the Settings window, you can copy favorites of types Folder, Document, Application, Special Folder, Link, FTP and QAP Feature. The Menus and Groups cannot be copied.

To copy a favorite, select it and click the Copy button or hit Control-C. Rename the new favorite or select another submenu using the Menu Options tab.

Starting with v8.6, you can copy multiple favorites in one click. Select the favorites with Shift-Click or Ctrl-Click, click the Copy button and select the destination menu (you cannot copy multiple favorites in their original menu).

 

Can I use the keyboard to navigate in the favorites list or select favorites in the Settings window?

You can move, edit or delete favorites in the Settings window using your keyboard. You can also select multiple favorites to move or remove them together.
Settings window shortcuts

You can see the list of the Settings window shortcuts by clicking the help link under the favorites list.

  • Up: Select previous favorite
  • Down: Select next favorite
  • Enter: Edit one favorite or Move multiple favorites
  • Ctrl-N: Add a new favorite
  • Ctrl-C: Copy favorite(s) (more on this)
  • Del: Remove favorite(s)
  • Shift-Up/Down: Select contiguous favorites
  • Ctrl-Click: Select non-contiguous favorites
  • Ctrl-A: Select all favorites
  • Ctrl-Down: Move favorite(s) down
  • Ctrl-Up: Move favorite(s) up
  • Ctrl-Right: Open selected submenu or group
  • Ctrl-Left: Open parent menu

Can I change folders in file dialog boxes (Open, Save As, etc.)?

Yes, the main QAP triggers (middle mouse button or Windows+W) can change folders in all software that use the standard Windows file dialog boxes (Open, Save As, etc.). Most software do.

However, this feature must be enabled in Options (first tab General, first option of left column).

If you enable this option, you understand that this feature is reserved to "file dialog boxes" (Open, Save As, etc.). If you use it in other types of dialog box, for example a Preferences dialog box, trying to change folder in this dialog box could modify and save values in the dialog box without any notification (see a more technical explanations below).

In order to enable Change folders in dialog box, you must confirm in the QAP Options that you understand the consequence of misusing the change folder feature in "non-file dialog boxes" and that you will only use it the proper dialog boxes.

Reopen Current Folder in Dialog Box

Talking about dialog boxes, a feature introduced in QAP v8.5 called Reopen Current Folder in Dialog Box under the submenu My QAP Essentials can accelerate your work in file dialog boxes by taking you instantly to the folder you use in Windows Explorer. See this video demo.

Technical explanation

If the Change folders in dialog box is enabled and you select a Folder favorite while the mouse cursor is over a dialog box (or when a dialog box is the active window if you use the keyboard hotkey), QAP sends commands to change the current folder in this dialog box. If the dialog box is not an Open or Save As dialog box, if it is an Options dialog box instead, for example, QAP cannot detect it (because all dialog boxes have the same class name "#32770", regardless of the dialog box task) and QAP will act as if it was a file dialog box.

To change folder, QAP tries to change the content of a text field of the dialog box named internally "Edit1" or "Edit2" (in a file dialog box, this field is usually labeled File name). If it succeeds, QAP sends "Enter" to press the OK button of the dialog box. In a file dialog box, it changes the current folder in the dialog box. Then, QAP restores the initial content of the Filename field and stops, letting the user continue his work.

If the dialog box is not a file dialog box but contains an "Edit1" or "Edit2" (I've seen this situation only once but I have no stats on this), there is a risk to see the text field changed and the "Enter" sent to the OK to the dialog box, saving the changed content without the user consent. I never heard of a case where it really happened, but the risk exist in theory.

Can I play a sound when I launch a favorite?

Yes, starting with QAP v9.1. Open the Advanced Settings tab in the Add/Edit Favorite dialog box and set the file name or the codes of the sound to play. The sound is played immediately after the command to open the menu item or the group is executed.

Playing a sound file

In the Advanced Settings tab, beside the text box Sound played when launching this favorite, click Browse to select the file to play. Depending on your system configuration various sound formats are supported: .wav, .mp3, .mid, etc.

You can continue to use QAP while the sound file is played. But be careful not to select a too long sound because it is played completely unless you launch another favorite with a sound file or you exit QAP.

Windows System Sounds

You can also enter these codes to play Windows system sound.

Code System sound
*-1
Simple beep.
If the sound card is not available, the sound is generated using the speaker.
*16
Hand (stop/error)
*32
Question
*48
Exclamation
*64
Asterisk (info)

For example:

Custom Sound Sequence

You can also build your own sequence of sounds specifying each sound duration (in milliseconds) and frequency (note). The format is:

*|duration@frequency|duration@frequency|...

The frequency must be a number between 37 and 32767. Use the frequency 0 to insert a silence.

For example, try this:

*|450@586|450@658|450@522|675@260|1800@392

But be careful not to build a too long sequence because it will be played until the end and you will not be able to reopen the QAP menu before the end of the sequence. A sequence can only be interrupted by exiting QAP.

What is the Switch menu and how is it built?

The Switch menu is built in two sections. This first part shows the folders already open in the Explorer windows and, if you use this file manager, the Directory Opus listers.

The second part lists running applications (starting with the most recently activated window). Only applications having "visible" windows are listed. System-hidden windows and zero-width/height windows are excluded. Most of the apps in the System Tray could not be listed unless their window is already visible in the task bar.

When you select an item in this menu, its window is automatically activated (bring to the "front"). This menu is refreshed every time you open the QAP menu.

By default, the Switch feature is found under the My QAP Essentials menu. You can add it to your menu by adding a favorite of type QAP Feature and select Switch under the Dynamic Menus section.

Can I launch my favorites with keyboard or mouse shortcuts?

Shortcuts addicts will feel like in a candy store ūüôā !  In Quick Access Popup, any favorite location can be associated to a keyboard or a mouse shortcut. Use the Menu Options tab in the Add/Edit Favorite  dialog box to assign hotkeys.

Shortcuts can be assigned to any type of favorite. Not only to folders, documents or applications, but also to submenus, groups of favorites or QAP features.

When setting a shortcut, QAP check if the shortcut is already assigned to another favorite or to one of the QAP menus triggers. If yes, it will ask for another shortcut.

You can assign a mouse button using the Mouse drop down list. You can also use any key in the Keyboard key selector ("T" in the above screen capture). You can also select special characters like space bar, tab, enter, escape or menu key (also known as "application key" or "context menu key", and displayed "application" in the key selector) by clicking on the desired link under the key selector.

All these mouse buttons or keys can be combined with one or more of the keyboard modifiers on the left side: Shift, Alt, Ctrl and Win keys. You can create shortcuts for Left only, Right only or Any keyboard modifiers. For example, Left Alt + Space and Right Alt + Space can launch different favorites or submenus. In the hotkeys lists, left modifiers are prefixes with "<" (for example "<Alt+Space") and right modifiers with ">" (for example, ">Alt+Space").

You can select None to remove the shortcut or, when a default hotkey is defined for this favorite, click Reset default hotkey to choose the suggested hotkey.

Note: You may find that some default hotkeys set by Windows using the Windows key (like Windows + L that locks your PC) could prevent you from assigning these keys with QAP. If you wish, you can disable the Windows + L (Lock) hotkey or even disable all Windows default hotkeys by creating or editing some registry keys.

Manage Hotkeys

To get a global view of your keyboards or mouse shortcuts, click the Hotkeys button in the Settings window. In the shortcuts list of the Manage Hotkeys window, you can sort shortcuts by Menu, Favorite NameHotkey or Favorite Location.  Double click a shortcut to change or remove its assigned hotkey.

By default, the list shows only favorites with shortcuts. Check See all favorites to find the favorites for which you could assign a new shortcut.

Take note that this window has a second tab named Hotstrings. See What are hotstrings?

What are hotstrings?

"Hotstrings are a very useful new feature. Its much easier to remember short alias strings for snippets compared to a lot of hotkeys."

- Horst

Available with QAP v9, hotstrings is a new way to launch your favorites.

An hotstring is a small sequence of keys that automatically trigger a QAP favorite (as a keyboard shortcut would do). The most common action for an hotstring is to replace an abbreviation (also called trigger) with the full content of a Text Snippet favorite.

For example, if you set "adr#" as an hotstring for a Text Snippet containing your full address, when, in any window, you type "adr#" plus Space or Enter, the trigger "adr#" is automatically deleted and your full address is typed as a replacement. This works in any application with what you type in the application's active window. In my example, the hash ("#") symbols at the end of the hotstring is my personal way to make sure the hotstring is unique.

Hotstrings can also launch any type of favorites (folders, documents, applications, etc.). With some creativity, users could find efficient ways to use hotstring for any kind of favorites, or even some funny ways, for example, play a gentle sound when you type your sweetheart's name. Hotstring can even open a submenu of your QAP menu or launch a group of favorites.

Using hotstrings

Since hotstrings are generally used with Snippet favorites, add a favorite of type Snippet or edit an existing Snippet favorite. In the Content text zone of the Basic Settings tab, type what will be sent as replacement text for this hotstring. Remember that you will also be able to send this content to the active window by selecting the favorite in the popup menu or by assigning a keyboard shortcut to this favorite.

To set an hotstring, open the Edit Favorite dialog box and select the Menu Options tab. Then, click the Change button beside Hotstring (trigger and options).

In the Change hotstring dialog box, set the trigger and its options. Any character (letters, numbers or symbols) can be used as trigger.

Due to large number of options combinations (taking into account its case-sensitivity and other options), QAP does not validate that the hotstring triggers are unique. In case of duplication, depending on various options, only one hotstring will be triggered. Checkbox options are described below.

When an hotstring is added to a favorite, its trigger will be displayed in the popup menu between parenthesis, after the favorite name. This reminder is displayed (or not) according to the Hotkey and Hotstring reminders option in the Menu tab of the Options window.

The favorites hotstrings are also displayed in the Settings main window, under the Hotkey column, after the keyboard shortcut if there is one.

Managing hotstrings

You can review all your hostrings at once in the Manage Hotkeys dialog box. Click the Hotstrings label just below the Hotkeys button in the Settings window (see lower-right of the previous screen capture). This will take you the Hotstrings tab in the Manage Hotkeys dialog box (you can change tab at the top to edit keyboard Shortcuts if you wish). Double-click on a favorite to edit its hotstring. If you want to add hotstrings to other favorites, first click the See all favorites checkbox (lower-left) to display favorites without hotstring and double-click the favorite to edit.

Hotstrings options

Six options can be configured for each hotstrings. These are for specific needs and may be left with their default unchecked values.

  • Case sensitive: When you type an trigger, it must exactly match the case defined in the favorite.
  • Expand inside other words: The hotstring will be triggered even when it is inside another word; that is, when the character typed immediately before it is alphanumeric. For example, if an hotstring to the Text Snippet "airline", typing "practical " would produce "practicairline ".
  • Keep hotstring abbreviation: Automatic backspacing is not done to erase the abbreviation you type. This can be used in case your trigger is the beginning of your content and you need to keep it.
  • Do not wait for Ending key: Normally, an ending character (e.g. Space, period, or Enter) is required to trigger the hotstring. With this option, you will not need to type this ending key. For example, the abbreviation adr# will be replaced (or will launch its associated favorite) the moment you type the # character. Ending characters are: Space, Enter, Tab and the keys - ( ) ' : ; " / , . ? ! [ ] { } \

Default hotstring options

If you always use the same options for your hotstrings, you can set them in the Options window, Hotkeys tab.

These default options will only be used for new hotstrings. They will not impact existing hotstrings.

If, like me, you always end the triggers with a specific character ("#" in my case) to make them unique, you can set the option Do not wait for Ending key as default and the last character of your trigger ("#") will immediately launch the replacement or the favorite.

When should I use the Reopen a Folder menu?

The Reopen a Folder shows the folders already open in the Explorer windows and the Directory Opus listers if you use this file manager. It is refreshed every time you open the QAP menu.

The Reopen a Folder is particularly useful when you are in a file dialog box and want to open a file in a folder already open in another Explorer window. Just select one of these folders in the QAP menu and the dialog box will be moved to it. Change folder in dialog boxes must be enabled in Options.

What is in the Clipboard menu?

The Clipboard menu in the My QAP Essentials menu reflects the content of you current Windows clipboard. If the clipboard contains documents, applications or folders file path, QAP shows this list in the menu, allowing you to open a document, launch an application or navigate to a folder found in the clipboard.

For example, if you select and copy a group of files in Windows Explorer, the list of file paths resides in the Windows clipboard. Quick Access Popup scans this content and adds the files that exists in your system to the Clipboard menu. You can also copy a list of files from a text editor (or any other source) and QAP will display these files in the menu (each line of text must contain a file name/path alone). Relative paths and environment variables are supported.

QAP also scans the Windows clipboard for URLs and displays them as Link entries in the Clipboard menu. In the case of URLs, an address can stands anywhere on a line of text copied to the Clipboard. However, if one line contains more than one URL, only the last one will included in the menu.

If you open the Clipboard menu when the Windows clipboard contains no file or URL, it keeps its previous content until you open the Clipboard menu again or exit QAP.

 

Can I insert values in favorites location or parameters using placeholders?

The features described in this page require Quick Access Popup v9.1.2 or more recent.

You can insert values for in Snippets content and in favorite's Location, Parameters and Start In fields (for all types of favorites supporting these options). Placeholders content are  based on:

  • the current content of your Windows Clipboard;
  • the favorite's own location;
  • the current folder in Windows Explorer.
  • (in a future release: the selected item in Windows Explorer).

Clipboard

You can use the Windows Clipboard to insert variable pieces of text in your snippets or in various paths in favorites dialog box. When you launch your favorite, QAP automatically replaces the placeholder "{Clipboard}" (without the quotes) with the current content of the Windows Clipboard.

For example, in the following Snippet example, the Clipboard's content will be inserted in the second line between the arrows. If the Clipboard contains an image or binary data, nothing is inserted.

In this second example, the content of the clipboard is sent as parameter. The content of the Parameters zone is expanded in the preview zone named Current parameters with expanded placeholders at the bottom of the dialog box. It shows what would be the parameter sent to the application with the current Clipboard's content.

The example above is a working example for browsers applications Chrome, Firefox and Internet Explorer. This parameter will automatically launch your browser to search for the text contained in your Windows Clipboard. Make sure you include the quotes correctly to include all word in the search. If you want to search for an exact expression, add surrounding quotes like this: "? \"{Clipboard}\"" (the backslash "\" acts as an escape character for quotes inside the parameter.

If you use the browser Microsoft Edge, simply enter in the Parameters zone {Clipboard} (no quotes) for a normal search or "{Clipboard}" (with quotes) to search for an expression.

Favorite's location

In an Application favorite, you can re-use the favorite's location (or part of it) in the Start In or the Parameters fields. For example "{DIR}" in the the Start In field will be replaced with the favorite's location folder. The following examples are based on the favorite's location "C:\MyFolder\MyFile.exe":

  • {LOC} for full location ("C:\MyFolder\MyFile.exe")
  • {NAME} for file name ("MyFile.exe")
  • {DIR} for directory ("C:\MyFolder")
  • {EXT} for extension ("exe")
  • {NOEXT} for file name without extension ("MyFile")
  • and {DRIVE} for drive letter. ("C")

In the following example, an Application favorite named My App with data file will be open with a parameter based on the application's folder.

The Parameters field below includes the "{DIR}" placeholder with a file name "Client.DAT". The second red box shows that the "{DIR}" placeholder will be expanded taking into account the applications' location from the above screen capture.

Multiple parameters can be inserted in this field. Each parameter must be enclosed between quotes. Also, do not forget that, even if there is only one parameter, a parameter must be enclosed between quotes if it contains spaces.

Current folder in Explorer

You can also use the placeholders "{CUR_LOC}", "{CUR_DIR}", etc. that will be replaced with the current location of your Explorer window (window under the mouse pointer or active Explorer window when you open the menu). Let's say you have various folders with the same subfolders structure, for example:

C:\Client-1
C:\Client-1\Contract
C:\Client-1\Contract\Draft
C:\Client-1\Contract\Signed
C:\Client-2
C:\Client-2\Contract
C:\Client-2\Contract\Draft
C:\Client-2\Contract\Signed
etc.

You can create favorites of type Folder or Document that will be opened in a given subfolder under the current (or active) folder in Windows Explorer. For example, a favorite Folder named Current Client's Signed Contract would open the Signed subfolder for Client-1 if you are in the C:\Client-1 folder, or for the second client if you are in C:\Client-2, etc.

Create a favorite folder with the Folder (path) {CUR_LOC}\Contract\Signed in the Basic Settings tab:

When you will launch this favorite, QAP will get the current folder (in Windows Explorer, Directory Opus or Total Commander) and will replace the placeholder {CUR_LOC} with the detected current location. To avoid "folder not found" errors, make sure you have a strictly constant subfolders structure and that you always use this favorite in the appropriate folder (a "root" client folder in our example).

Current location placeholder can be inserted in location for favorites of types Folder, Document and Application.

You call also use these placeholder variations:

  • {CUR_LOC} for full location
  • {CUR_NAME} for file name
  • {CUR_DIR} for directory
  • {CUR_EXT} for extension
  • {CUR_NOEXT} for file name without extension
  • and {CUR_DRIVE} for drive letter

Note: Remember that, in QAP, the relative path conventions .\ for current folder or ..\ for parent folder are processed relatively to QAP's working directory, not to the current directory in your Explorer window.

See also this page for more info about the Start In and Parameters settings: Can I pass the current folder as parameter to an application launched with QAP?.

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