How can I make the QAP icon always stay in the Notification Area?

qap-icon-in-trayWhen you run it, Quick Access Popup (QAP) adds an icon in the Notification Area (System Tray) and await your orders. You can click this icon to open the QAP menu.

But icons in the Notification zone have a tendency to fidget and disappear in an obscure menu... There is a method to iron the QAP icon in the Notification zone. Follow the instructions for your Windows version:


What's new in Quick Access Popup v8?

With version 8, released 2017-01-03, Quick Access Popup can refresh your menu as the content of your folder changes. It also include a new dialog box to manage all your menu icons in one place and take the full benefits from brand new menu icons from Icons8. And much more...

Live Folder options


Live Folder Options tab in "Add/Edit Favorite"

  • To enable a Live Folder favorite, add or edit a Folder favorite and go to the new tab Live Folders Options. In this tab you can select:
    • the checkbox Live Folder to transform this favorite into a menu (and submenus) refreshed with the current content of the folder (and its subfolders)
    • an option to set the Number of subfolders levels to include in the Live Folder menu (1 by default - keep it low for large folders)
    • an option to Include Documents in the Live Folder
    • an option to Include or Exclude documents by file extensions
    • an option to split Live Folder menu in columns of a given number of items per column (0 for no column break)
  • Add the new QAP Feature Refresh Live Folders menus to your menu to refresh Live Folder on-demand (normally, Live Folder menus are refreshed when you launch QAP of when you save changes in Settings)
  • QAP adds items to Live Folders up to a maximum of 500 items; if this number is exceeded, it displays an alert message
  • You can edit a Live Folder favorite in the Settings window or using the Alternative menu Edit a Favorite (Shift+Middle Mouse Button or Shift+Win+W) and also by clicking any item in a Live Folder menu with Shift+Ctrl menu modifiers pressed
  • More information about Live Folders.

New menu icons

  • QAP now uses new color icons from the shared file JLicons.dll installed with QAP
  • In "Easy Setup" mode, this file JLicons.dll is saved in the shared applications folder "C:ProgramDataJeanLalonde"
  • In "Portable" mode, the file JLicons.dll is included in the portable ZIP file and must be kept in the same folder as QAP executable file
  • This change frees QAP from its dependency on Windows files shell32.dll and imageres.dll
  • Using this icons library, menu icons can now be enabled on Windows Server versions.

Manage Icons


Manage Icons dialog box

  • The new Manage Icons dialog box gives an overview of your current favorites menu icons with buttons to pick a new icon or reset the default icon for each favorite
  • Click the new button Icons in the Settings window (lower right) or add to your menu the QAP Feature named Icons
  • In Options (General tab), the numeric value Manage Icons window rows alloow to set the height of the window in case the height is calculated based on inaccurate info returned by Windows (this happens sometimes)
  • More information about the Manage Icons dialog box.

Various improvements

Settings window
  • New color buttons in Settings window and a new option (first tab) to Use classic QAP buttons (black & white) if you prefer the old style buttons
  • Stop rebuilding all menus after each add or edit favorite
  • Replace the Save button in Settings with two buttons: Save & Close and Save & Reload, the latter keeping the Settings window open after reloading the menu (this replaces holding the Shift or Alt modifier keys when clicking the Save button in previous versions)
  • When changes are unsaved in the Settings window, if the QAP menu is called or if a favorite is launched via hokey, QAP will prompt user for one of these actions: save settings, go to settings or cancel the requested action
  • Add a confirmation prompt before deleting a group in Settings
Manage Hotkeys window
  • New item order column in Hotkeys list to sort initialy favorites with hotkeys following the QAP menu order
  • Stop displaying group members in Hotkeys list (this was useless since hotkeys could not be assigned to individual group members)
  • In the Change hotkey dialog box, new links Enter and Escape allow to select Enter or Escape as hotkey (idealy associated with keyboard modifiers like Shift, Alt or Ctrl)
Shared menus
  • When saving a Shared menu settings file, compare the last modified date after saving and display an error message if the date was not updated (probably because the target file is read-only)
  • Display an error message if a new Shared menu settings file cannot be created (probably because the target folder is read-only)
  • Automatically append the .ini extension when selecting a Shared menu settings file
  • Note that Quick Access Popup still does not manage conflicts if a Shared menu is modified by different users at the same time (see Shared menu help page for more info)
Other improvements
  • New option in Options window (Menu hotkeys tab) to enable left or right double Ctrl hotkey (press left or right Control key twice) to open main QAP menu
  • Add .cmd extension to the list of supported application extensions (with .exe, .com, .bat, .ahk and .vbs) when adding a favorite by drag and drop or using Explorer context menus
  • Append .ini extension if destination export file has no extension when exporting settings
  • Replace the "QAP working" notification when rebuilding menu with a small popup message listing the updated menus, close to mouse cursor location
  • Record Windows Explorer window position when adding a folder from Windows Explorer context menu (allowing to restore this window position in the Window Options tab when launching the folder)
  • Add to QuickAccessPopup.ini the setting AlternativeTrayIcon under [Global] section to set a tray icon replacement (replacement file must be an .ico file)
  • In Options, General tab, the new checkbox Add automatically at the top of menu makes sure favorites added automatically with Add this folder, Add this folder Express or Add favorite from Windows Explorer context menus are added at the top of main menu (by default they are added at the top and, if unchecked, they are added at the bottom)
  • Support the new placeholder {CUR_LOC} in folder, document and application favorites locations allowing to create favorite with a location relative to the folder where the QAP menu is opened
  • Add up/down buttons to numeric values in various settings in Options and Add/Edit favorite windows
  • When installing an update with the Easy Setup mode, reduce the number of pages (clicks) in setup procedure from 7 to 3

For more details about changes and bug fixes in each version, see the QAP Change log.

What global options are essential to know?

In the Settings dialog box, click the Options button to open the Options dialog box.

  • To enable folders navigation in file dialog boxes (Open, Save As, etc.), check the Change folders in dialog boxes with the main QAP hotkeys.
  • Select your working Language.
  • Select Run at Startup option to launch Quick Access Popup automatically when you boot Windows.
  • Enable or disable QAP Explorer Context menus.
  • Automatically add favorites at top (or bottom if unchecked) of main menu when added with Add this Folder or Link, Add this Folder or Link Express and Add favorite from Explorer context menus.
  • Display Startup Tray tip in the Notification zone.
  • Select the Check for updates to be informed when new QAP versions become available.
  • Remember Settings window position.
  • Set the number of items in the Recent folders and Recent Files menus.
  • Choose the colors Theme of QAP Settings and other windows.
  • Display classic black and white buttons in QAP Settings window instead of new color buttons of QAP v8 (option removed in v8.1.1 but still supported if variable UseClassicButtons=1 is present in settings file).
  • Display the popup menu near the mouse pointer, in the active window or at a fix position.
  • Display hotkey reminders in menu in short or long format.
  • Select the option to use Display Numeric Menu Shortcuts to launch favorites with your keyboard.
  • Open the menu when hitting the QAP menu trigger on the Windows taskbar.
  • Add Close to menus created by QAP allowing to dismiss them if clicking elsewhere does not dismiss the menu.
  • Display or hide menu icons, and choose menu icons size (available on Windows workstations only).
  • In the File managers tab, enable Directory OpusTotal Commander or Universal file manager support.

Configurable triggers

  • In the Options dialog box, Menu hotkeys tab, change the mouse triggers to open the folders menu (by default, middle mouse button and Shift+MMB).
  • Choose the keyboard triggers to open the QAP main menu (by default, Windows+W and Shift+Windows+W).

Can I manage all my menu icons in one screen?

With QAP v8, the Manage Icons dialog box lists all the favorites in your QAP menu with their current icon and the default icon for this type favorite*. To open this dialog box, click the new button Icons in the Settings window (lower right) or add to your menu the QAP Feature named Icons.

Manage Icons - Click to enlarge

Manage Icons - Click to enlarge

Change icon dialog box

Change icon dialog box

For each favorite or submenu, the first two columns show the favorite parent menu and the favorite name. The third column shows the favorite's current icon and a button to select a custom icon. The last column shows the default icon for this type of favorite and a button to reset the favorite to its default icon.

Some types of favorite have their own default icon. For example, Folder favorites have the classic folder icon. Others, like Application and Document favorites, use the default icon from the associated application's executable file.

To select a custom icon, click the Select icon button. In the Change icon dialog box, select the file containing the icon and select the icon. More info on how to embellish your QAP menu with icons.

A note for users upgrading from QAP v7 to v8: to use the new QAP v8 icons, click on the Set default icon for every icon except for your own custom icons or for the Application and Document favorites icons.

* The number of rows displays in the Manage Icons is calculated to display as many icons as possible according to the size of your window. If, for any reason, Windows returns incorrect size value to QAP and the size is incorrect (making the lower buttons invisibles, for example), you can set the number of rows to be displayed by adding the value IconsManageRows under the [Global] section of the QuickAccessPopup.ini file. See How can I edit the file QuickAccessPopup.ini?

Why don't I see the new QAP v8 icons in my menu?

2016-12-30-18_03_19-manage-icons-quick-access-popup-v8To make sure QAP won't overwrite the custom icons you have added to your menu, QAP will not update your icons automatically. I prefer to let you oversee the replacement of old icons using the new Manage Icons dialog box.

A bit of background...

If you started using QAP before v8, your menu includes icons taken from Windows system files shell32.dll and imageres.dll. These icons library files are installed with every Windows version. To use one of these icons, QAP had to specify its position (numeric index) in the library.  The issue with these files is that, from one Windows version to the other, icons were added, removed or moved in the library. This caused me headaches and a lot of tedious work to keep track with these always changing index numbers for the various Windows version of QAP users. Also, because of the lower number of users for these versions, I disabled menu icons on Windows Server to limit the number of library files to monitor.

In addition, if you upgraded to a new Windows version, chances are that some of your icons were replaced with an image not related to the favorite. You probably used my utility QAPupdateIconsWin10-1_1-32-bit.exe to solve this issue.

With QAP v8, this headache is now behind us. I decided to invest some money to buy a licence to include the nice icons from Icons8 (you can help me share this expense, if you wish). With my own icons library, I now rely on stable library file named JLicons.dll. If you installed QAP with the "Easy Setup" mode, this file JLicons.dll is saved in the shared applications folder C:ProgramDataJeanLalonde. If you preferred the "Portable" mode, the file is included in the portable ZIP file and must be kept in the same folder as QAP executable file. And Windows Server users can now see menu icons.

Now, to see these new icons, please use the Manage Icons dialog box and click on the default icons on the right side of the screen to select them.



How can I restore my icons that got replaced after I updated from Windows 7 to Windows 10?

Wrong icons imported from Windows 7 under Windows 10

Wrong icons imported from Windows 7 to Windows 10

NOTE: The following info is for users who installed QAP under Windows 7 and upgraded to Windows 10.

Quick Access Popup is using icons from Windows files "shell32.dll" and "imageres.dll" found in the "System32" Windows folder. Microsoft has the bad practice of slightly changing the order of the icons in these files at every major release (and even, sometimes, in service packs).

This has for consequence that, after a Windows update, some QAP favorite icons in QAP suddenly show to the wrong icons in the popup menu. For example, if you just upgraded from Windows 7 to Windows 10, you will see the submenu icon changed to a surprising blue rounded arrow. To fix this issue, you have to following options (from the quickest to the safest):

1) Download and run the little utility QAPupdateIconsWin10. It will scan your settings file and update every icons number that changed from Windows 7 to Windows 10. It is better to do this just after you upgraded to Windows 10. If you added icons using Windows 10 since you upgraded, there is a slight risk that the app would replace icons numbers that would not need it.

Icons fixed with QAPupdateIconsWin10 utility.

Icons fixed with QAPupdateIconsWin10 utility.

2) Use te QAP Settings window to edit manually the changed icons. I agree, this can be tedious.

3) Use a text editor and open the QuickAccessPopup.ini file. The replace the following strings in the settings file:

Replace from "imageres.dll,203" to "imageres.dll,204" (Special Folders icon)
Replace from "imageres.dll,208" to "imageres.dll,209" (Donate icon)
Replace from "imageres.dll,217" to "imageres.dll,201" (Add This Folder icon)
Replace from "shell32.dll,297" to "shell32.dll,299" (Group Save icon)
Replace from "shell32.dll,298" to "shell32.dll,300" (Submenu icon)
Replace from "shell32.dll,301" to "shell32.dll,319" (Options icon)
Replace from "shell32.dll,304" to "shell32.dll,324" (Application icon)
Replace from "shell32.dll,305" to "shell32.dll,325" (Switch icon)

Can I change the font, size or color of the QAP popup menu labels?

Yes and no. QAP is building its menus using standard Windows commands. You can change menu fonts, size or color in Windows Control panel and this will change menus appearance in all applications using standard Windows menus. But you can't change only QAP menus font.

If you want to change the font size to reduce the space because you have many entries in your menu, you can change the size of menu icons, or even completely remove them. This will allow you to have more menu entries in the same space. Also, you can use sub-menus to group menu entries under a single entry.

What options in the Favorites dialog box change the appearance of the popup menu?

The first two tabs of the Add/Edit favorites dialog box determine how the favorite appears in your QAP menu:

  • Basic Settings: Enter the menu name as it will appear in the popup menu and favorite's path. This is the only info required to create a favorite*.

  • Menu Options: In the first dropdown list, select the submenu that will contain this favorite and, in the second, the position of the favorite in the menu. Then, you can change the default icon proposed for this favorite and configure a mouse or keyboard shortcut to launch it.

* For FTP site favorites, the first tab also include the FTP site Login name and Password. This info is optional if you prefer login manually or login as an anonymous user.

Can I embellish my popup menu with my preferred icons?

See this YouTube video!

By default, Quick Access Popup select icons based various criteria. For documents, it shows the default icon for the document type (based on filename extension). For applications, it reads the default icon in the application executable file. For QAP features, it use a default image representing the feature's action. Finally, for folders, it use the plain basic folder icon or the folder's custom icon if one has been assigned in Windows file system.

You can assign your own custom icons to favorites in the Add / Edit Favorite window. You can pick icons in any .EXE, .DLL or .ICO file. You can even build an .ICO file with your own images (PNG or JPG files) using your image editor or free web tools like

(This note is obsolete for users running QAP v8+) Note for users running QAP v7 on a Windows Server OS: Menu icons are not supported on Windows Server OS because icons position in icons files (shell32.dll, etc.) are different on servers. For this reason, the Display icons checkbox in Options is disabled (not checkable) when running on a server OS and the Select icon option is not available in Add/Edit favorite dialog box.

Also see how to sync you menu folder icons and Windows folders icons.

Can I sync menu icons with custom Windows folder icons?

QAP can read the current Windows folders custom icons and even set new custom icons to Windows folders .

When you create a favorite folder, if the folder already has a custom icon (configured in the hidden system file desktop.ini), this icon will automatically be associated to your new favorite and shown in your QAP menu.

If the folder has no icon, you can use the Add/Edit favorite dialog box link Set Windows folder icon to change the icon in the folder's desktop.ini files to the image selected for your favorite. That way, your QAP menu and your Windows file system will show the same icons for your favorite folders. QAP can also Remove Windows folder icon if you want to revert your changes.

See this YouTube video!

Users running QAP on Windows Server, please read the note at the end of this entry.