[Tips] Create a favorite for your temporary folder

We all have a folder where we put files that just need to be checked once or that need to be extracted before saving them in their final location. Some people use their Desktop for this. Personally, I prefer to keep my Desktop clean and I'm using the subfolder C:\TEMP. You could also use the temporary folder created by Windows. It is hidden deep under the surface but Windows created the variable %TEMP% to make it easy to access.

Whatever your preference is, let's see how to make it easy to access this folder in different ways using Quick Access Popup.

In this tutorial, you will learn how to

  • create a favorite for a folder;
  • give this favorite a distinct icon;
  • give your folder a shortcut to access it instantly;
  • sync this icon with the Windows folder.

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How can I make the QAP icon always stay in the Notification Area?

When you run it, Quick Access Popup (QAP) adds an icon in the Notification Area (System Tray) and await your orders. You can click this icon to open the QAP menu.

But icons in the Notification zone have a tendency to fidget and disappear in an obscure sub menu... There is a method to iron the QAP icon in the Notification zone. Follow the instructions for your Windows version:

 

What global options are essential to know?

In the Settings dialog box, click the Options button to open the Options dialog box.

  • To enable folders navigation in file dialog boxes (Open, Save As, etc.), check the Change folders in dialog boxes with the main QAP hotkeys.
  • Select your working Language.
  • Select Run at Startup option to launch Quick Access Popup automatically when you boot Windows.
  • Enable or disable QAP Explorer Context menus.
  • Automatically add favorites at top (or bottom if unchecked) of main menu when added with Add this Folder or Link, Add this Folder or Link Express and Add favorite from Explorer context menus.
  • Display Startup Tray tip in the Notification zone.
  • Select the Check for updates to be informed when new QAP versions become available.
  • Remember Settings window position.
  • Set the number of items in the Recent folders and Recent Files menus.
  • Choose the colors Theme of QAP Settings and other windows.
  • Display classic black and white buttons in QAP Settings window instead of new color buttons of QAP v8 (option removed in v8.1.1 but still supported if variable UseClassicButtons=1 is present in settings file).
  • Display the popup menu near the mouse pointer, in the active window or at a fix position.
  • Display hotkey reminders in menu in short or long format.
  • Select the option to use Display Numeric Menu Shortcuts to launch favorites with your keyboard.
  • Open the menu when hitting the QAP menu trigger on the Windows taskbar.
  • Add Close to menus created by QAP allowing to dismiss them if clicking elsewhere does not dismiss the menu.
  • Display or hide menu icons, and choose menu icons size (available on Windows workstations only).
  • In the File managers tab, enable Directory OpusTotal Commander or Universal file manager support.

Configurable triggers

  • In the Options dialog box, Menu hotkeys tab, change the mouse triggers to open the folders menu (by default, middle mouse button and Shift+MMB).
  • Choose the keyboard triggers to open the QAP main menu (by default, Windows+W and Shift+Windows+W).

Can I embellish my popup menu with my preferred icons?

See this YouTube video!

By default, Quick Access Popup select icons based various criteria. For documents, it shows the default icon for the document type (based on filename extension). For applications, it reads the default icon in the application executable file. For QAP features, it use a default image representing the feature's action. Finally, for folders, it use the plain basic folder icon or the folder's custom icon if one has been assigned in Windows file system.

You can assign your own custom icons to favorites in the Menu Options tab of the Add / Edit Favorite window. You can pick icons in any .EXE, .DLL or .ICO file. You can even build an .ICO file with your own images (PNG or JPG files) using your image editor or free web tools like www.iconverticons.com/online/.

See How to sync you menu folder icons and Windows folders icons.

See also this video on QAP icons.

 

Can I manage all my menu icons in one screen?

The Manage Icons dialog box lists all the favorites in your QAP menu with their current icon and the default icon for this type favorite. To open this dialog box, click the Icons button in the Settings window (lower right) or add to your menu the QAP Feature named Icons.

Manage Icons - Click to enlarge

Manage Icons - Click to enlarge

Change icon dialog box

Change icon dialog box

For each favorite or submenu, the first two columns show the favorite parent menu and the favorite name. The third column shows the favorite's current icon and a button to select a custom icon. The last column shows the default icon for this type of favorite and a button to reset the favorite to its default icon.

Some types of favorite have their own default icon. For example, Folder favorites have the classic folder icon. Others, like Application and Document favorites, use the default icon from the associated application's executable file.

To select a custom icon, click the Select icon button. In the Change icon dialog box, select the file containing the icon and select the icon. More info on how to embellish your QAP menu with icons.

Manage Icons window size

The number of rows displayed in the Manage Icons window is calculated to display as many icons as possible according to the size of your window. If, for any reason, Windows returns an incorrect size value to QAP, the window could be too small or too large, possibly making it unusable. If required, you can set the number of rows to be displayed in the Options dialog box, Menu tab, in the Manage Icons window row.

A note for users upgrading from QAP v7

To use the new QAP icons introduced with v8, in the Manage Icons window, click on the Set default icon for every icon except for your own custom icons or for the Application and Document favorites icons. More info here: I ugraded from a pre-v8 QAP version, why don't I see the icons in my menu?

 

How can I restore my icons that got replaced after I updated from Windows 7 to Windows 10?

Wrong icons imported from Windows 7 under Windows 10

Wrong icons imported from Windows 7 to Windows 10

NOTE: The following info is for users who installed QAP under Windows 7 and upgraded to Windows 10.

Quick Access Popup is using icons from Windows files "shell32.dll" and "imageres.dll" found in the "System32" Windows folder. Microsoft has the bad practice of slightly changing the order of the icons in these files at every major release (and even, sometimes, in service packs).

This has for consequence that, after a Windows update, some QAP favorite icons in QAP suddenly show to the wrong icons in the popup menu. For example, if you just upgraded from Windows 7 to Windows 10, you will see the submenu icon changed to a surprising blue rounded arrow. To fix this issue, you have to following options (from the quickest to the safest):

1) Download and run the little utility QAPupdateIconsWin10. It will scan your settings file and update every icons number that changed from Windows 7 to Windows 10. It is better to do this just after you upgraded to Windows 10. If you added icons using Windows 10 since you upgraded, there is a slight risk that the app would replace icons numbers that would not need it.

Icons fixed with QAPupdateIconsWin10 utility.

Icons fixed with QAPupdateIconsWin10 utility.

2) Use te QAP Settings window to edit manually the changed icons. I agree, this can be tedious.

3) Use a text editor and open the QuickAccessPopup.ini file. The replace the following strings in the settings file:

Replace from "imageres.dll,203" to "imageres.dll,204" (Special Folders icon)
Replace from "imageres.dll,208" to "imageres.dll,209" (Donate icon)
Replace from "imageres.dll,217" to "imageres.dll,201" (Add This Folder icon)
Replace from "shell32.dll,297" to "shell32.dll,299" (Group Save icon)
Replace from "shell32.dll,298" to "shell32.dll,300" (Submenu icon)
Replace from "shell32.dll,301" to "shell32.dll,319" (Options icon)
Replace from "shell32.dll,304" to "shell32.dll,324" (Application icon)
Replace from "shell32.dll,305" to "shell32.dll,325" (Switch icon)

Can I change the font, size or color of the QAP popup menu items?

Yes and no. QAP is building its menus using standard Windows commands. You can change menu fonts, size or color in Windows Control panel and this will change menus appearance in all applications using standard Windows menus. But you can't change only QAP menus font.

If you want to change the font size to reduce the space because you have many entries in your menu, you can change the size of menu icons, or even completely remove them. This will allow you to have more menu entries in the same space. Open the Menu tab of the Options window change the Menu icon size. Also, you can use sub-menus to group menu entries under a single entry.

The left menu has icons size of 48 pixels, the middle one has the default size 32 pixels and the right one has the smallest 16 pixels width.

Can I sync menu icons with custom Windows folder icons?

QAP can read the current Windows folders custom icons and even set new custom icons to Windows folders .

When you create a favorite folder, if the folder already has a custom icon (configured in the hidden system file desktop.ini), this icon will automatically be associated to your new favorite and shown in your QAP menu.

If the folder has no icon, you can use the Add/Edit favorite dialog box link Set Windows folder icon to change the icon in the folder's desktop.ini files to the image selected for your favorite. That way, your QAP menu and your Windows file system will show the same icons for your favorite folders. QAP can also Remove Windows folder icon if you want to revert your changes.

See this YouTube video!

I ugraded from a pre-v8 QAP version, why don't I see the icons in my menu?

2016-12-30-18_03_19-manage-icons-quick-access-popup-v8NOTE: The following info is for users who upgraded to QAP from a version before v8.

Icons management has been greatly improved when QAP v8 was introduced. To make sure QAP won't overwrite the custom icons you have added to your menu, QAP will not update your icons automatically to the new icons. I prefer to let you oversee the replacement of old icons using the new Manage Icons dialog box.

A bit of background...

If you started using QAP before v8, your menu includes icons taken from Windows system files shell32.dll and imageres.dll. These icons library files are installed with every Windows version. To use one of these icons, QAP had to specify its position (numeric index) in the library.  The issue with these files is that, from one Windows version to the other, icons were added, removed or moved in the library. This caused me headaches and a lot of tedious work to keep track with these always changing index numbers for the various Windows version of QAP users.

In addition, if you upgraded to a new Windows version, chances are that some of your icons were replaced with an image not related to the favorite.

With QAP v8+, this headache is behind us. I decided to invest some money to buy a licence to include the nice icons from Icons8 (you can help me share this expense, if you wish). With my own icons library, I now rely on stable library file named JLicons.dll. If you installed QAP with the "Easy Setup" mode, this file JLicons.dll is saved in the shared applications folder C:\Program\Data\JeanLalonde\. If you preferred the "Portable" mode, the file is included in the portable ZIP file and must be kept in the same folder as QAP executable file.

Now, to see these new icons, please use the Manage Icons dialog box and click on the default icons on the right side of the screen to select them.