What are hotstrings?

Available with QAP v9 (to be released - soon available as beta release v8.7.1.97), hotstrings is a new way to launch your favorites.

An hotstring is a small sequence of keys that automatically trigger a QAP favorite (as a keyboard shortcut would do). The most common action for an hotstring is to replace an abbreviation (also called trigger) with the full content of a Text Snippet favorite.

For example, if you set "adr#" as an hotstring for a Text Snippet containing your full address, when, in any window, you type "adr#" plus Space or Enter, the trigger "adr#" is automatically deleted and your full address is typed as a replacement. This works in any application with what you type in the application's active window. In my example, the hash ("#") symbols at the end of the hotstring is my personal way to make sure the hotstring is unique.

Hotstrings can also launch any type of favorites (folders, documents, applications, etc.). With some creativity, users could find efficient ways to use hotstring for any kind of favorites, or even some funny ways, for example, play a gentle sound when you type your sweetheart's name. Hotstring can even open a submenu of your QAP menu or launch a group of favorites.

Using hotstrings

Since hotstrings are generally used with Snippet favorites, add a favorite of type Snippet or edit an existing Snippet favorite. In the Content text zone of the Basic Settings tab, type what will be sent as replacement text for this hotstring. Remember that you will also be able to send this content to the active window by selecting the favorite in the popup menu or by assigning a keyboard shortcut to this favorite.

To set an hotstring, open the Edit Favorite dialog box and select the Menu Options tab. Then, click the Change button beside Hotstring (trigger and options).

In the Change hotstring dialog box, set the trigger and its options. Any character (letters, numbers or symbols) can be used as trigger.

Due to large number of options combinations (taking into account its case-sensitivity and other options), QAP does not validate that the hotstring abbreviations are unique. In case of duplication, depending on various options, only one hotstring may be triggered. Checkbox options are described below.

When an hotstring is added to a favorite, its trigger will be displayed in the popup menu between parenthesis, after the favorite name. This reminder is displayed (or not) according to the Hotkey and Hotstring reminders option in the Menu tab of the Options window.

The favorites hotstrings are also displayed in the Settings main window, under the Hotkey column, after the keyboard shortcut if there is one.

Managing hotstrings

You can review all your hostrings at once in the Manage Hotkeys dialog box. Click the Hotstrings label just below the Hotkeys button in the Settings window (see lower-right of the previous screen capture). This will take you the Hotstrings tab in the Manage Hotkeys dialog box (you can change tab at the top to edit keyboard Shortcuts if you wish). Double-click on a favorite to edit its hotstring. If you want to add hotstrings to other favorites, first click the See all favorites checkbox (lower-left) to display favorites without hotstring and double-click the favorite to edit.

Hotstrings options

Six options can be configured for each hotstrings. These are for specific needs and may be left with their default unchecked values.

  • Case sensitive: When you type an abbreviation, it must exactly match the case defined in the favorite.
  • Do not conform to typed case: Use this option to make the text replacement case insensitive and prevent them from conforming to the case of the characters you actually type as trigger. With default case-conforming hotstrings, if you type the abbreviation in all caps, its replacement text will be also types in all caps. If you type the first letter in caps, the first letter of the replacement will also be capitalized (if it is a letter). If you type the case in any other way, the replacement is sent exactly as defined in the Snippet.
  • Expand inside other words: The hotstring will be triggered even when it is inside another word; that is, when the character typed immediately before it is alphanumeric. For example, if an hotstring to the Text Snippet "airline", typing "practical " would produce "practicairline ".
  • Keep hotstring abbreviation: Automatic backspacing is not done to erase the abbreviation you type. This can be used in case your trigger is the beginning of your content and you need to keep it.
  • Do not wait for Ending key: Normally, an ending character (e.g. Space, period, or Enter) is required to trigger the hotstring. With this option, you will not need to type this ending key. For example, the abbreviation adr# will be replaced (or will launch its associated favorite) the moment you type the # character. Ending characters are: Space, Enter, Tab and the keys - ( ) ' : ; " / , . ? ! [ ] { } \
  • Do not keep Ending key: Delete the ending character types after the trigger after the replacement is produced (or the favorite is launched).

Default hotstring options

If you always use the same options for your hotstrings, you can set them in the Options window, Hotkeys tab.

These default options will only be used for new hotstrings. They will not impact existing hotstrings.

If, like me, you always end the triggers with a specific character ("#" in my case) to make them unique, you can set the option Do not wait for Ending key as default and the last character of your trigger ("#") will immediately launch the replacement or the favorite.