Could you give me a tour of the Settings window?

Welcome aboard ūüôā

  1. Select the Main menu or the submenu displayed in the Settings window. You can also use the little arrows on the left of the drop down list to move up or back in the submenus.
  2. Filter favorites from any submenu by keyword in favorite name or in more metadata if you check Extended Search.
  3. This is the list of favorites in the current submenu or filtered by keyword. Double-click a favorite to edit it or double-click a sub menu to navigate to this menu.
  4. Use the Add, Edit, Remove, Move or Copy buttons to manage the favorites in the current submenu.
  5. Change Quick Access Popup global parameters in the Options window.
  6. Move the selected favorite(s) up or down in the current submenu.
  7. Add horizontal separator, column break or text separator in your menu.
  8. Sort the selected favorites in the current submenu. With the pin icon above, make the window Always on top to make drag and drop easier.
  9. Click the Help or About buttons to read more info about QAP.
  10. After you've made changes to your menu, click Save & Close to save your changes and close the Settings window, Save & Reload to save changes but stay in the Settings window or Cancel to forget your changes.
  11. Click the keyboard icon or the Shortcuts label to get a global view of your shortcuts and edit them, click on the Hotstrings label to edit hotstrings globally, or click Icons to manage your menu icons.
  12. Finally, click the text links Favorites Shortcuts Help (on the left) for tips on editing the menu using Settings window hotkeys, or Drag & Drop Help (on the right) for help on adding favorites from Windows Explorer using the drag-and-drop mouse technique.

Can I search inside my favorites?

Yes. As you add favorites to your main menu and your submenus, it can become tricky to find the favorite you want to edit. You can filter the favorites by keywords. In addition to easing favorites edition, this tool also gives you a global view of your favorites, allowing to eliminate unwanted duplicates or to better organize your menu.

To filter you favorites, simply type a few characters in the Search box just above the favorite list. You can hit Ctrl-F to move the cursor to search box. To restore the full list, delete the Search box content or simply click the X button on the right.

By default, only the favorites with the searched keyword in their name will appear in the filtered list. But you can select the check box Extended Search to extend the search to more favorites metadata: favorite type, shortcut, hotstring trigger, location (file or folder path), snippet content, FTP login name and password, and advanced settings Parameters and Start in folder.

A few notes, for those who want to know everything:

  • filtering is case insensitive;
  • filtered favorites are displayed in the order they were found, starting from top main menu;
  • in filtered favorites list, the Edit button, Enter key or double-click open the edit favorite dialog box with the selected favorite;
  • double-clicking a menu favorite in filtered favorites list opens this menu unfiltered;
  • after edition of a favorite, the regular favorites list is restored in the location of the edited favorite;
  • the Remove button or Delete key removes a favorite from the filtered list (with confirmation before deleting a menu and its submenus); after deletion, the filtered list remains active;
  • in filtered list, only single selection is available, allowing edition or deletion of only one favorite at a time;
  • in filtered list, the Add button (and its associated hotkey Ctrl-N) adds a new favorite at the top of the main menu;
  • changing menu using the dropdown list, using back or top arrows and closing and re-opening the Settings window restore the regular unfiltered list.

How do I move a favorite or a submenu to another submenu?

You can edit the favorite, open the Menu Options tab and select a new submenu in the Favorite parent menu list. But a quicker way, in the Settings window, is to select the favorite (or multiple favorites with Shift-Click or Ctrl-Click) and hit the Move button or press Control-M. You can move submenus or groups as well, using the same techniques.

In the Move Favorites dialog box, select the new submenu for your favorite(s) and the position in this menu. And click the Move button.

Can I embellish my popup menu with my preferred icons?

See this YouTube video!

By default, Quick Access Popup select icons based various criteria. For documents, it shows the default icon for the document type (based on filename extension). For applications, it reads the default icon in the application executable file. For QAP features, it use a default image representing the feature's action. Finally, for folders, it use the plain basic folder icon or the folder's custom icon if one has been assigned in Windows file system.

You can assign your own custom icons to favorites in the Menu Options tab of the Add / Edit Favorite window. You can pick icons in any .EXE, .DLL or .ICO file. You can even build an .ICO file with your own images (PNG or JPG files) using your image editor or free web tools like www.iconverticons.com/online/.

See How to sync you menu folder icons and Windows folders icons.

See also this video on QAP icons.

 

Can I manage all my menu icons in one screen?

The Manage Icons dialog box lists all the favorites in your QAP menu with their current icon and the default icon for this type favorite. To open this dialog box, click the Icons button in the Settings window (lower right) or add to your menu the QAP Feature named Icons.

Manage Icons - Click to enlarge

Manage Icons - Click to enlarge

Change icon dialog box

Change icon dialog box

For each favorite or submenu, the first two columns show the favorite parent menu and the favorite name. The third column shows the favorite's current icon and a button to select a custom icon. The last column shows the default icon for this type of favorite and a button to reset the favorite to its default icon.

Some types of favorite have their own default icon. For example, Folder favorites have the classic folder icon. Others, like Application and Document favorites, use the default icon from the associated application's executable file.

To select a custom icon, click the Select icon button. In the Change icon dialog box, select the file containing the icon and select the icon. More info on how to embellish your QAP menu with icons.

Manage Icons window size

The number of rows displayed in the Manage Icons window is calculated to display as many icons as possible according to the size of your window. If, for any reason, Windows returns an incorrect size value to QAP, the window could be too small or too large, possibly making it unusable. If required, you can set the number of rows to be displayed in the Options dialog box, Menu tab, in the Manage Icons window row.

A note for users upgrading from QAP v7

To use the new QAP icons introduced with v8, in the Manage Icons window, click on the Set default icon for every icon except for your own custom icons or for the Application and Document favorites icons. More info here: I ugraded from a pre-v8 QAP version, why don't I see the icons in my menu?

 

Can I create menu entry with a keyboard shortcut in its name? Why is the "&" hidden in my menu name?

First, the quick answer to the second question: To display an ampersand in a menu you have to type it twice, for example: "Sweet && Sour".

Why? The ampersand character in Windows menu is used to make a keyboard shortcut with the following character. For example, in the screen capture from Notepad on the right, the Replace command can be called by pression Atl + E then R. This is because, under the hood, the menu name is "&Edit" and the menu command is "&Replace".

The ampersand can be inserted anywhere in a menu name to enable the following character as a keyboard shortcut.

And what about Quick Access Popup? If you open the QAP menu using the keyboard shortcut (Win + W), it is easy to fire a favorite by pressing its menu shortcut. In the following example, the Work menu is named "&Work" to enable W as a shortcut (the W appears as underlined if you open the menu with the keyboard shortcut).

Quick Access Popup menu

Normally, Windows will underline the menu shortcuts only when you open the menu with a keyboard shortcut. To force Windows to always display the menu shortcut, check the Underline keyboard shortcuts option in the Ease of Access Center section of the Windows Control Panel.

Underline keyboard shortcuts

Ease of Access Center of Control Panel (groovypost.com)

Can a submenu be shared on different PCs or by different users?

Yes. Shared menus allow to manage favorites in a setting file that can be shared by different users or used by the same user on different computers. The Shared menu settings file can be saved on a network drive or a shared folder (like Dropbox) and used on different PCs. Add a Shared menu from the Add Favorite dialog box. In the Shared Menu tab, select the type of usage of this shared menu:

Notes:

  • A Shared menu can contain any type of favorites, except other Shared menus.
  • Shortcuts associated to favorites in Shared menu are saved in the Shared menu itself (instead of in the main QuickAccessPopup.ini settings file in versions previous to v9). However, if the same shortcut is used in more than one favorite, only one of these favorite shortcuts will be active.
  • Even if QAP provides protection against synchronization conflicts (when users are editing a menu at the same time), syncing issues may (rarely) occur for users working on synchronization platforms like Dropbox or Google Drive that cannot accomplish full real-time syncing. Users sharing menus on network drives will not face these issues.

 

Can I change the font, size or color of the QAP popup menu items?

Yes and no. QAP is building its menus using standard Windows commands. You can change menu fonts, size or color in Windows Control panel and this will change menus appearance in all applications using standard Windows menus. But you can't change only QAP menus font.

If you want to change the font size to reduce the space because you have many entries in your menu, you can change the size of menu icons, or even completely remove them. This will allow you to have more menu entries in the same space. Open the Menu tab of the Options window change the Menu icon size. Also, you can use sub-menus to group menu entries under a single entry.

The left menu has icons size of 48 pixels, the middle one has the default size 32 pixels and the right one has the smallest 16 pixels width.

Can I use the keyboard to navigate in the favorites list or select favorites in the Settings window?

You can move, edit or delete favorites in the Settings window using your keyboard. You can also select multiple favorites to move or remove them together.
Settings window shortcuts

You can see the list of the Settings window shortcuts by clicking the help link under the favorites list.

  • Up: Select previous favorite
  • Down: Select next favorite
  • Enter: Edit one favorite or Move multiple favorites
  • Ctrl-N: Add a new favorite
  • Ctrl-C: Copy favorite(s) (more on this)
  • Del: Remove favorite(s)
  • Shift-Up/Down: Select contiguous favorites
  • Ctrl-Click: Select non-contiguous favorites
  • Ctrl-A: Select all favorites
  • Ctrl-Down: Move favorite(s) down
  • Ctrl-Up: Move favorite(s) up
  • Ctrl-Right: Open selected submenu or group
  • Ctrl-Left: Open parent menu

Why are buttons icons so small in the Settings window?

This is probably because you are using QAP on an HDPI-devices (like Surface Book). On these screens, icons on QAP Settings window may not scale properly. See this example: on the left, the Settings window on a standard desktop PC and, on the right, the same window on a Surface Book.

The scaling effect also impacts icon sizes in QAP popup menu. You could compensate this scaling by changing menu icons size in Options but this would not fix the buttons icon size in the Settings window.

Thanks to QAP user Jörg Giencke, you can use this tip from brianapps (the developer of Sizer 4.0): right-click the Quick Access Popup executable icon in Windows Explorer, select Properties, then Comptability, check Override high DPI scaling behavior and select System from the dropdown list. This goes for Windows 10 Creators Update (and other Windows 10 version on HDPI-devices?). After that everything displays just fine on Surface and other HDPI devices.

I ugraded from a pre-v8 QAP version, why don't I see the icons in my menu?

2016-12-30-18_03_19-manage-icons-quick-access-popup-v8NOTE: The following info is for users who upgraded to QAP from a version before v8.

Icons management has been greatly improved when QAP v8 was introduced. To make sure QAP won't overwrite the custom icons you have added to your menu, QAP will not update your icons automatically to the new icons. I prefer to let you oversee the replacement of old icons using the new Manage Icons dialog box.

A bit of background...

If you started using QAP before v8, your menu includes icons taken from Windows system files shell32.dll and imageres.dll. These icons library files are installed with every Windows version. To use one of these icons, QAP had to specify its position (numeric index) in the library.  The issue with these files is that, from one Windows version to the other, icons were added, removed or moved in the library. This caused me headaches and a lot of tedious work to keep track with these always changing index numbers for the various Windows version of QAP users.

In addition, if you upgraded to a new Windows version, chances are that some of your icons were replaced with an image not related to the favorite.

With QAP v8+, this headache is behind us. I decided to invest some money to buy a licence to include the nice icons from Icons8 (you can help me share this expense, if you wish). With my own icons library, I now rely on stable library file named JLicons.dll. If you installed QAP with the "Easy Setup" mode, this file JLicons.dll is saved in the shared applications folder C:\Program\Data\JeanLalonde\. If you preferred the "Portable" mode, the file is included in the portable ZIP file and must be kept in the same folder as QAP executable file.

Now, to see these new icons, please use the Manage Icons dialog box and click on the default icons on the right side of the screen to select them.