Can I manage all my menu icons in one screen?

With QAP v8, the Manage Icons dialog box lists all the favorites in your QAP menu with their current icon and the default icon for this type favorite. To open this dialog box, click the new button Icons in the Settings window (lower right) or add to your menu the QAP Feature named Icons.

Manage Icons - Click to enlarge

Manage Icons - Click to enlarge

Change icon dialog box

Change icon dialog box

For each favorite or submenu, the first two columns show the favorite parent menu and the favorite name. The third column shows the favorite's current icon and a button to select a custom icon. The last column shows the default icon for this type of favorite and a button to reset the favorite to its default icon.

Some types of favorite have their own default icon. For example, Folder favorites have the classic folder icon. Others, like Application and Document favorites, use the default icon from the associated application's executable file.

To select a custom icon, click the Select icon button. In the Change icon dialog box, select the file containing the icon and select the icon. More info on how to embellish your QAP menu with icons.

A note for users upgrading from QAP v7 to v8: to use the new QAP icons, click on the Set default icon for every icon except for your own custom icons or for the Application and Document favorites icons.

Why don't I see the new QAP v8 icons in my menu?

2016-12-30-18_03_19-manage-icons-quick-access-popup-v8To make sure QAP won't overwrite the custom icons you have added to your menu, QAP will not update your icons automatically. I prefer to let you oversee the replacement of old icons using the new Manage Icons dialog box.

A bit of background...

If you started using QAP before v8, your menu includes icons taken from Windows system files shell32.dll and imageres.dll. These icons library files are installed with every Windows version. To use one of these icons, QAP had to specify its position (numeric index) in the library.  The issue with these files is that, from one Windows version to the other, icons were added, removed or moved in the library. This caused me headaches and a lot of tedious work to keep track with these always changing index numbers for the various Windows version of QAP users. Also, because of the lower number of users for these versions, I disabled menu icons on Windows Server to limit the number of library files to monitor.

In addition, if you upgraded to a new Windows version, chances are that some of your icons were replaced with an image not related to the favorite. You probably used my utility QAPupdateIconsWin10-1_1-32-bit.exe to solve this issue.

With QAP v8, this headache is now behind us. I decided to invest some money to buy a licence to include the nice icons from Icons8 (you can help me share this expense, if you wish). With my own icons library, I now rely on stable library file named JLicons.dll. If you installed QAP with the "Easy Setup" mode, this file JLicons.dll is saved in the shared applications folder C:\ProgramData\JeanLalonde. If you preferred the "Portable" mode, the file is included in the portable ZIP file and must be kept in the same folder as QAP executable file. And Windows Server users can now see menu icons.

Now, to see these new icons, please use the Manage Icons dialog box and click on the default icons on the right side of the screen to select them.

 

 

How can I restore my icons that got replaced after I updated from Windows 7 to Windows 10?

Wrong icons imported from Windows 7 under Windows 10

Wrong icons imported from Windows 7 to Windows 10

NOTE: The following info is for users who installed QAP under Windows 7 and upgraded to Windows 10.

Quick Access Popup is using icons from Windows files "shell32.dll" and "imageres.dll" found in the "System32" Windows folder. Microsoft has the bad practice of slightly changing the order of the icons in these files at every major release (and even, sometimes, in service packs).

This has for consequence that, after a Windows update, some QAP favorite icons in QAP suddenly show to the wrong icons in the popup menu. For example, if you just upgraded from Windows 7 to Windows 10, you will see the submenu icon changed to a surprising blue rounded arrow. To fix this issue, you have to following options (from the quickest to the safest):

1) Download and run the little utility QAPupdateIconsWin10. It will scan your settings file and update every icons number that changed from Windows 7 to Windows 10. It is better to do this just after you upgraded to Windows 10. If you added icons using Windows 10 since you upgraded, there is a slight risk that the app would replace icons numbers that would not need it.

Icons fixed with QAPupdateIconsWin10 utility.

Icons fixed with QAPupdateIconsWin10 utility.

2) Use te QAP Settings window to edit manually the changed icons. I agree, this can be tedious.

3) Use a text editor and open the QuickAccessPopup.ini file (right-click in the QAP icon in the Notification zone and select "Edit QuickAccessPopup.ini"). The replace the following strings in the settings file:

Replace from "imageres.dll,203" to "imageres.dll,204" (Special Folders icon)
Replace from "imageres.dll,208" to "imageres.dll,209" (Donate icon)
Replace from "imageres.dll,217" to "imageres.dll,201" (Add This Folder icon)
Replace from "shell32.dll,297" to "shell32.dll,299" (Group Save icon)
Replace from "shell32.dll,298" to "shell32.dll,300" (Submenu icon)
Replace from "shell32.dll,301" to "shell32.dll,319" (Options icon)
Replace from "shell32.dll,304" to "shell32.dll,324" (Application icon)
Replace from "shell32.dll,305" to "shell32.dll,325" (Switch icon)

Can I create menu entry with a keyboard shortcut in its name? or Why is the "&" hidden in my menu name?

First, the quick answer to the second question: To display an ampersand in a menu you have to type it twice, for example: "Sweet && Sour".

Why? The ampersand character in Windows menu is used to make a keyboard shortcut with the following character. For example, in the screen capture from Notepad on the right, the Replace command can be called by pression Atl + E then R. This is because, under the hood, the menu name is "&Edit" and the menu command is "&Replace".

The ampersand can be inserted anywhere in a menu name to enable the following character as a keyboard shortcut.

And what about Quick Access Popup? If you open the QAP menu using the keyboard shortcut (Win + W), it is easy to fire a favorite by pressing its menu shortcut. In the following example, the Work menu is named "&Work" to enable W as a shortcut (the W appears as underlined if you open the menu with the keyboard shortcut).

Quick Access Popup menu

Normally, Windows will underline the menu shortcuts only when you open the menu with a keyboard shortcut. To force Windows to always display the menu shortcut, check the Underline keyboard shortcuts option in the Ease of Access Center section of the Windows Control Panel.

Underline keyboard shortcuts

Ease of Access Center of Control Panel (groovypost.com)

What are the different types of favorites?

Quick Access Popup can manage seven types of favorites and offer two ways to group them. The types of favorites are:

  • Folder: Add your most frequently used local or network directories to reach them in a snap in a Windows Explorer, a file dialog box or a custom file manager.
  • Document: Insert your day-to-day documents in you menu and launch them in their native application from any window.
  • Application: Add your favorite applications and get full control on their execution (with command line parameters and working directory).
  • Special Folder: Add Windows system folders from a list of more than 50 special folders, for example: Libraries, Recent items, Recycle Bin, Startup folder, History, Favorites, Quick Launch, Downloads, Cookies, Temporary files, etc.
  • Link (URL): Add your preferred web pages and open them in your default browser at any time or in a specific browser if specified in advanced settings.
  • FTP Site: Open FTP sites in Explorer, Directory Opus or Total Commander, with login name and password inserted in site address (take note that the password is not encrypted, is saved in the settings file and sent on Internet in clear text - be cautious if your password protects sensitive data!).
  • Snippet: Record a sequence of characters that can be typed in a flash when you need to inser them in any application (snippets help).
  • QAP Feature: Insert Quick Access Popup features like Switch, Reopen a Folder, Drives, Add This Folder, etc. in any submenu and assign them the shortcuts and icons of you choice.

In addition to these favorite types, the Add Favorite dialog box offer two special types that allow you to group your favorites:

  • Submenu: Gather related favorites in a submenu; submenus can be nested at will and each of them can be assigned shortcuts or icons.
  • Group: Launch a group of favorites of any type in one click or one shortcut.
  • Shared Menu: Manage the content of a submenu in an external file that can be saved on a network drive or a shared folder (like Dropbox) and used on different PCs. Shared menu can be used in three flavors:
    • Personal shared menu;
    • Collaborative shared menu for team or workgroup;
    • Centralized shared menu.
    • See shared menus help.

Can I add on the fly the folder I am already in?

The QAP Features Add This Folder and Add This Folder Express allows to quickly add the current folder to your menu. This feature can be called in Explorer windows or in file dialog box windows (if this option is enabled). When you are in the folder that you want to add to your menu, select one of these features.

  • If you choose Add This Folder, in the Add Favorite dialog box, enter the menu name of this new favorite and select the desired options in the various tabs.
  • If you choose Add this Folder Express, the favorite is instantly added at the top of the main menu with the normal default settings and the folder’s name as menu name. No question asked. If this name is already used, “[!]” is appended to the menu name. If you want to change some settings, open the Settings window.

These QAP Features record the current position of the window in the Window Options tab. Unless you check the Use default window position, this position will be automatically restored when you will open this folder in a new window.

Can I add a favorite by right-clicking its icon in Windows Explorer?

You can use Windows Explorer context menu (right-click menu) to add favorites of any of these three types: folders, documents and applications. In the following example, the user right-clicked the Project Calendar Excel file. The context menu Add File to Quick Access Popup menu will create a favorite for this document.

Quick Access Popup will automatically detect if the selected file is a folder, a document or an application and will create a favorite of the correct type.

Explorer context menus are also available in Total Commander or Directory Opus.

Read the page Explorer Context Menus Help.

What are the QAP features?

QAP Features are powerful functionalities that can be inserted in any QAP menu or submenu. When you install QAP, the My QAP Essentials menu is built with the four most useful features: SwitchReopen a Folder, Recent foldersClipboard and Drives (more info about these features).

But here is a list of other useful QAP features:

  • Switch Settings File: when you switch work context, change your QAP settings file to use the different favorites, hotkeys and other preferences.
  • Import/Export Settings: choose to import or export favorites, hotkeys, alternative menu hotkeys, global settings and themes.
  • Get window Title and Class: copy the clicked window title and class to the clipboard allowing to use this info in the QAP Exclusion list or in other apps.
  • Hotkeys: open a dialog box listing all favorite shortcuts in your popup menu and giving access to the Change hotkey dialog box.
  • Settings: direct access to the Setting dialog box.
  • Options: direct access to the Options dialog box.
  • Add Favorite: select the type of favorite to create and add it to your menu.
  • Add this Folder Express: when in a Windows Explorer or a file dialog box, add instantly the current folder to the top of the main menu - no question asked.
  • ... and other QAP internal functionalities: About, Exit, Help and Support.

Also, for Total Commander users, the QAP feature TC Directory Hotlist integrates the TC hotlist hierarchical menu inside QAP menu.

How can I gather numerous favorites in a clutter-free popup menu?

If your QAP menu gets too long, divide and conquer! Group your favorites by subjects or locations in submenus. To add a submenu, in the Settings window, click the Add button and, in the Add Favorite dialog box, select the Submenu radio button.

  • In the Basic Settings window, give your submenu a name.
  • In the Menu Options, select an icon for your menu or assign a shortcut that will allow to open this specific section of your menu by hitting a shortcut, without having to browse from the main menu.

Submenus can be nested in submenus at will. To move a favorite from one menu to another, click the Edit button or double-click the favorite name and, in the Menu Settings tab, select the new menu in the Favorite parent menu dropdown list.

Can a menu be updated as the content of a folder changes?

Yes, with QAP v8, a Folder favorites can be turned into a Live Folder!

2016-12-30-17_57_14-edit-favorite_-folder-quick-access-popup-v8To enable a Live Folder favorite, add or edit a Folder favorite and go to the Live Folders Options tab. In this tab you click the checkbox Live Folder to transform this favorite into a submenu that reflects the current content of the folder. By default, a Live Folder menu only includes the subfolders and is refreshed as folders are added or removed from the folder (see below when Live Folder's content is refreshed).

To include one or more levels of subfolders under the Live Folder, increase the Number of subfolders levels. Keep it low for large folders or you could reach the maximum number of items allowed in Live Folders (see below).

To include the documents in a Live Folder, click the checkbox Include documents. By default, all documents are included. You can select which files are includes or excluded using the Include or Exclude radio buttons and the text box below to list file extensions to include or exclude (separated by spaces).

After you saved the Live Folder, the favorite appears in the Settings window enclosed by exclamation marks. In the QAP menu, a Live Folder menu starts with a special menu entry to open the Live Folder itself. Below, the folders, documents and/or subfolders are listed, sorted alphabetically.

live-folders-helpIf a Live Folder menu has many entries, you can split its content in columns. Enter the number of items to display per column. Keep the value 0 if you want to display the menu in only one column.

Live Folder menus are refreshed when QAP is launched and each time the menu is saved in Settings. To refresh Live Folder menus on-demand, add to your menu the QAP Feature Refresh Live Folders .

QAP adds items to Live Folders up to a maximum of 500 items (for all Live Folders in the QAP menu). If this number is exceeded, QAP displays an alert message. If you want to increase this limit, add the value NbLiveFolderItemsMax= (and the new limit) under the [Global] section of QuickAccessPopup.ini file. Be cautious because adding many items to a menu slows down menu refresh. And, more implantant, adding too many items (the threshold depends on your system capacity) can produce unexpected results, including hanging QAP.

In addition to editing a Live Folder favorite in the Settings window, you can also do it using the Alternative menu Edit a Favorite (Shift+Middle Mouse Button or Shift+Win+W) or by clicking any item in a Live Folder menu with Shift+Ctrl menu modifiers pressed.

 

Can a submenu be shared on different PCs or by different users?

Note (March 2017): This FAQ page is actually evolving since the shared menu feature is evolving from one beta version to the other. To fully use the new Shared menus features, please see the beta users page. If you use the latest regular version v8.1.1 (or before), see the section "Shared Menus for v8.1 (or before)"

Shared Menus with BETA version v8.1.9.4 (or after)

Yes. Shared menus allow to manage favorites in a setting file that can be shared by different users or used by the same user on different computers. The Shared menu settings file can be saved on a network drive or a shared folder (like Dropbox) and used on different PCs. Add a Shared menu from the Add Favorite dialog box. In the Shared Menu tab, select the type of usage of this shared menu:

Shared Menus for v8.1.1 (or before)

Yes. Add a Shared menu from the Add Favorite dialog box. Shared menus allow you to keep some of your favorites in a setting file other than the main settings file QuickAccessPopup.ini. This can be used to access some of your favorites on different PCs by sharing them using a file synchronization tool (like Dropbox). Or, in a group environment, an external settings file can be saved to an network drive and used to share common favorites in the group.

A shared menu can be made read-only to avoid editing conflicts from different users.

Adding a Shared menu

  1. To create a shared menu, in the Add Favorite dialog box, select Shared Menu and press Continue.
  2. In the Short name for menu text zone, enter the name of the new submenu.
  3. In the Shared menu settings file location, enter the path and file name of the external settings file. File extension must be .ini. If the settings file already exists, its content will be added to your popup menu. If it does not exist, it is created as an empty submenu.
  4. *DEPRECATED since v8.1.1* In the Advanced Settings, you can set the starting number of the favorites in the file (Favorite##=...) in the Number of the first favorite zone. This can be convenient if you re-use part of an existing settings file. (NOTE: external menu files now always starting at 1; starting number in older shared menu still supported; please advise me if this cause issue.)
  5. Set Menu Options as usual and save the new favorite.


Using shared menu with multiple users
Up to v8.1.1, Quick Access Popup does not manage conflicts if a shared menu is modified by different users at the same time. If you plan to use a shared menu with other users, you should control the content of the menu centrally to avoid editing conflicts from different users. See Anatomy of a shared menu settings file below.

Anatomy of a shared menu settings file (for advanced users)

Users having access to the shared menu ini file on a network drive or shared folder (Dropbox, etc.) can manage the shared menu in a text editor.

Under the [Global] section of a shared menu .ini file, you can use the MenuReadOnly value to determine if the external settings file can be modified from QAP. If you plan to use a shared menu with other users, you could prefer to control the content of the menu centrally and avoid editing conflicts from different users. To make an external settings file read-only, add this setting:

[Global]
MenuReadOnly=1

By default, a shared menu is not read-only (MenuReadOnly=0)

Generating an shared menu

If you want to generate a settings file from an external application, see the structure of the favorites in a settings file: What is the structure of QAP settings (ini) file?

 

What options in the Favorites dialog box change the appearance of the popup menu?

The first two tabs of the Add/Edit favorites dialog box determine how the favorite appears in your QAP menu:

  • Basic Settings: Enter the menu name as it will appear in the popup menu and favorite's path. This is the only info required to create a favorite*.

  • Menu Options: In the first dropdown list, select the submenu that will contain this favorite and, in the second, the position of the favorite in the menu. Then, you can change the default icon proposed for this favorite and configure a mouse or keyboard shortcut to launch it.

* For FTP site favorites, the first tab also include the FTP site Login name and Password. This info is optional if you prefer login manually or login as an anonymous user.

Can I embellish my popup menu with my preferred icons?

See this YouTube video!

By default, Quick Access Popup select icons based various criteria. For documents, it shows the default icon for the document type (based on filename extension). For applications, it reads the default icon in the application executable file. For QAP features, it use a default image representing the feature's action. Finally, for folders, it use the plain basic folder icon or the folder's custom icon if one has been assigned in Windows file system.

You can assign your own custom icons to favorites in the Add / Edit Favorite window. You can pick icons in any .EXE, .DLL or .ICO file. You can even build an .ICO file with your own images (PNG or JPG files) using your image editor or free web tools like www.iconverticons.com/online/.

Note for users running QAP on a Windows Server OS: Menu icons are not supported on Windows Server OS because icons position in icons files (shell32.dll, etc.) are different on servers. For this reason, the Display icons checkbox in Options is disabled (not checkable) when running on a server OS and the Select icon option is not available in Add/Edit favorite dialog box.

Also see how to sync you menu folder icons and Windows folders icons.

Can I change the font, size or color of the QAP popup menu labels?

Yes and no. QAP is building its menus using standard Windows commands. You can change menu fonts, size or color in Windows Control panel and this will change menus appearance in all applications using standard Windows menus. But you can't change only QAP menus font.

If you want to change the font size to reduce the space because you have many entries in your menu, you can change the size of menu icons, or even completely remove them. This will allow you to have more menu entries in the same space. Also, you can use sub-menus to group menu entries under a single entry.

Can I use the keyboard to navigate in the favorites list or select favorites in the Settings window?

You can move, edit or delete favorites in the Settings window using your keyboard. You can also select multiple favorites to move or remove them together.

Settings window shortcuts

  • Up: Select previous favorite
  • Down: Select next favorite
  • Enter: Edit favorite
  • Ctrl-N: Add a new favorite
  • Ctrl-C: Copy a favorite (more on this)
  • Del: Remove favorite(s)
  • Shift-Up/Down: Select contiguous favorites
  • Ctrl-Click: Select non-contiguous favorites
  • Ctrl-A: Select all favorites
  • Ctrl-Down: Move favorite(s) down
  • Ctrl-Up: Move favorite(s) up
  • Ctrl-Right: Open selected submenu or group
  • Ctrl-Left: Open parent menu

Can I copy a favorite with all its settings?

Yes. In the Settings window, you can copy favorites of types Folder, Document, Application, Special Folder, Link, FTP and QAP Feature. The Menus and Groups cannot be copied.

To copy a favorite, select it (you can copy only one favorite at a time) and click the Copy button or hit Control-C. Rename the new favorite or select another submenu using the Menu Options tab.